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Jan Swiderski Auburn City Schools

Utilizing Technology in Payroll

Topics to cover: �  Remote Payroll �  Input Pay and Leave �  Calculating Contract Payoff �  Deduction Adjustment Module �  Salary Transfer �  Input Leave Adjustment to History �  Mass Change Employee Jobs �  Prior Period Comparison Report

Remote Payroll �  Local School Bookkeepers enters leave and input pay at the

location it occurs �  No duplication of work: Bookkeeper enters leave and input

pay into Nextgen vs. filling out a report and submitting to Central Office to be entered

�  Easy to use �  Greater Accuracy �  Account numbers and pay rates can be controlled by the

Central Office thru the use of Adjustment Codes

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Calculating Contract Payoff �  Change contract days under Employee Pay Data �  Change to Pay Period Salary to “0.00” under Employee Pay Data �  Run Payroll Check Record Report for total paid to date �  Check Job Leave/Fringe information for any days owed to the

Sick Leave Bank �  Complete Calculating Contract Payoff (PR/CTPO) with

requested data �  Contract Payoff will post as a Pay Adjustment into Input Pay

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Dates must fall within the pay period

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Prorating Salaries: Late Hires

�  Salary Schedule set up – Prorate Salary �  Employee Type set up �  Job Data Record set up – Attach Salary Schedule � Contract Days worked on Job Pay Record � Mass Change Employee Job – prior to beginning of next pay

year

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Reset Variables �  Prior to beginning of the next contract pay start �  Based on employee type – reset:

� Contract days �  Salaried periods �  Include in LEAPS

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Deduction Adjustment Module �  Use when needing to make a 1-time change to an existing

deduction

Salary Transfer

�  Allows you to move all or part of a salary that was process thru payroll to a different general ledger account

�  Moves all associated benefits �  All records are updated in the system allowing future payroll

reports to reflect the corrected data �  No manual entries or manual calculation of benefits

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Input Leave Adjustment to History �  Use when:

�  making corrections to leave taken �  receiving or transferring sick leave from/to another school

district �  donating days under catastrophic leave

�  Includes record of why the change occurred for future reference

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Prior Period Comparison Report