ESMO 2016 Exhibition Prospectus€¦ · EXHIBITION PROSPECTUS Copenhagen Denmark 7-11 OCTOBER 2016...

EXHIBITIONPROSPECTUS

CopenhagenDenmark 7-11 OCTOBER 2016

IMPORTANT DEADLINES11 May 2016 Abstract submission and travel grant applications

30 June 2016 Early registration

3 August 2016 Group registration, participant names to be given

23 August 2016 Late-breaking abstract submission

31 August 2016 Late registration

Medizinische Ausstellungs- und Werbegesellschaft Maria Rodler & Co GmbHEngerthstraße 128, 1200 Wien/Vienna, Austria | OFFICE: Freyung 6/3, 1010 Wien/Vienna, Austria

T +43 (0)1 536 63-42 or 72 | F +43 (0)1 535 60 16 | E [email protected] | www.maw.co.atUID-Nr./VAT Reg No. ATU15098604 | Handelsgericht Wien/commercial court Vienna FN 104324vInternational Exhibitions & Advertising

Index Introduction and Congress officers Page 1

Venue information Page 7

Key dates Page 8

Contacts Page 8

ESMO 2014 Exhibitors Page 9

Statistics 2014 Page 10

ESMO 2016 Exhibition rules Page 12

Exhibition general information Page 14

Stand building rules – preliminary Page 16

Liability Page 19

Rates and Financial terms 0

MAW – Conditions for Participation in the Exhibition Page 22

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Exhibiting at ESMO 2016

The ESMO Congress This will be the 41st ESMO Congress and will be the premier congress in 2016 showcasing the latest research, therapeutic practices and technological advances in oncology.This is an outstanding occasion to promote the value of your products and services as the ESMO Congressoffers an opportunity to companies active in the field of medical oncology and related therapies and technologies to play a part in one of the foremost multidisciplinary oncology events worldwide.The Congress programme, its structure and the possibility to meet both academic peers and pharmaceuticalpartners has proven attractive to thousands of specialists year after year.

Congress Officers ESMO 2016 and Congress President• Fortunato Ciardiello, Naples, Italy

Scientific Chair• Andrés Cervantes, Valencia, Spain

Educational Chair• Jean-Yves Douillard, St. Herblain, France

Local Officer• Ulrik N. Lassen, Copenhagen, Denmark

Press Officer• Solange Peters, Lausanne, Switzerland

ESMO 2017 Scientific Co-Chairs-elect• Alberto Sobrero, Genoa, Italy (ESMO)• Richard Marais, Manchester, UK (EACR)

Scientific Sub-Committee (Track) Chairs• Basic science and translational research: Richard Marais, Manchester, UK• Breast cancer, early stage: Marco Colleoni, Milan, Italy• Breast cancer, metastatic: Robert Coleman, Sheffield, UK• CNS tumours: Alba Brandes, Bologna, Italy• Developmental therapeutics: Jordi Rodón, Barcelona, Spain• Gastrointestinal tumours, colorectal: Julien Taieb, Paris, France• Gastrointestinal tumours, non-colorectal: Florian Lordick, Leipzig, Germany• Genitourinary tumours, prostate: Gerhardt Attard, Sutton, UK• Genitourinary tumours, non-prostate: Joaquim Bellmunt, Boston, MA, USA• Gynaecological cancers: Sandro Pignata, Naples, Italy• Haematological malignancies: Christian Buske, Ulm, Germany• Head and neck cancer: Amanda Psyrri, Athens, Greece• Immunotherapy of cancer: John Haanen, Amsterdam, Netherlands• Melanoma and other skin tumours: Olivier Michielin, Lausanne, Switzerland• NETs and endocrine tumours: Rocio Garcia-Carbonero, Madrid, Spain• Non-metastatic NSCLC and other thoracic malignancies: Dirk De Ruysscher, Leuven, Belgium• NSCLC, metastatic: Egbert Smit, Amsterdam, Netherlands• Public health and health economics: Rosa Giuliani, Rome, Italy• Sarcoma: Olivier Mir, Villejuif, France• Supportive and palliative care: Karin Jordan, Halle, Germany

ESMO Patient Advocacy Working Group Chair• Bettina Ryll, Uppsala, Sweden

ESMO Young Oncologists Chair• Raffaele Califano, Manchester, UK

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Basic science and translational research

• Richard Marais, Manchester, United Kingdom (Chair)

• Anton Berns, Amsterdam, Netherlands (Madrid 2017 Track Chair-elect)

• Catherine Alix-Panabieres, Montpellier, France• Alberto Bardelli, Candiolo, Italy • Carlos Caldas, Cambridge, UK• Raffaele Califano, Manchester, UK

• Robert Gatenby, Tampa, FL, USA • Ramaswamy Govindan, St. Louis, MO, USA• David Huntsman, Vancouver, BC, Canada• Clare Isacke, London, UK• Joan Seoane, Barcelona, Spain• Sheila Singh, Hamilton, ON, Canada• Thomas Tüting, Bonn, Germany

Breast cancer, early stage

• Marco Colleoni, Milan, Italy (Chair)• Nadia Harbeck, Munich, Germany

(Madrid 2017 Track Chair-elect)• Hatem A. Azim, Jr., Brussels, Belgium• Jacques Bernier, Genolier, Switzerland• Herve Bonnefoi, Bordeaux, France• Karen Gelmon, Vancouver, BC, Canada

• Guy Jerusalem, Liege, Belgium• Sybille Loibl, Neu-Isenburg, Germany• Aleix Prat, Barcelona, Spain• Isabel T. Rubio, Barcelona, Spain• Elzbieta Senkus-Konefka, Gdansk, Poland• Andrew Tutt, London, UK• Giuseppe Viale, Milan, Italy

Breast cancer, metastatic

• Robert E. Coleman, Sheffield, UK (Chair)• Fabrice André, Villejuif, France

(Madrid 2017 Track Chair-elect)• Fatima Cardoso, Lisbon, Portugal• Pier Franco Conte, Padua, Italy• Javier Cortes, Barcelona, Spain• Luis Costa, Lisbon, Portugal

• Roger Gomis, Barcelona, Spain• Nadia Harbeck, Munich, Germany• Per Karlsson, Gothenburg, Sweden• Sherene Loi, Melbourne, Australia• Peter Schmid, London, UK• David Warr, Toronto, ON, Canada

CNS tumours

• Alba Brandes, Bologna, Italy (Chair)• Michael Weller, Zurich, Switzerland

(Madrid 2017 Track Chair-elect)• Carmen Balaña, Barcelona, Spain• Deborah Blumenthal, Tel Aviv, Israel• Michael Brada, Bebington, Wirral, UK

• Roger Henriksson, Stockholm, Sweden• Simone Niclou, Luxembourg• Guido Reifenberger, Dusseldorf, Germany• Marc Sanson, Paris, France• Colin Watts, Cambridge, UK• Patrick Wen, Boston, MA, USA

Developmental therapeutics

• Jordi Rodón, Barcelona, Spain (Chair)• Jan Schellens, Amsterdam, Netherlands

(Madrid 2017 Track Chair-elect)• Udai Banerji, Sutton, UK• Mark Basik, Montreal, QC, Canada• Irene Braña, Barcelona, Spain• Mario Campone, Saint Herblain, France

• Bryan Hennessy, Dublin, Ireland• Chia-Chi Lin, Taipei, Taiwan, China• Christophe Massard, Villejuif, France• Paolo Nuciforo, Barcelona, Spain• Christian Rolfo, Edegem, Belgium• Christopher Twelves, Leeds, UK

Gastrointestinal tumours, colorectal

• Julien Taieb, Paris, France (Chair)• Volker Heinemann, Munich, Germany

(Madrid 2017 Track Chair-elect)• Richard Adams, Cardiff, UK• Dirk Arnold, Freiburg, Germany• Daniela Aust, Dresden, Germany• Chiara Cremolini, Pisa, Italy

• Thomas Gruenberger, Vienna, Austria• Florence Huguet, Paris, France• Claus-Henning Koehne, Oldenburg, Germany• Fotios Loupakis, Pisa, Italy• Ramon Salazar, L’Hospitalet de Llobergat, Spain• Sabine Tejpar, Leuven, Belgium• Christophe Tournigand, Creteil, France

Congress Officers

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Gastrointestinal tumours, non-colorectal

• Florian Lordick, Leipzig, Germany (Chair)• Eric Van Cutsem, Leuven, Belgium

(Madrid 2017 Track Chair-elect)• Fátima Carneiro, Porto, Portugal• Ian Chau, Sutton, UK• Eduardo Diaz Rubio, Madrid, Spain• Michel Ducreux, Villejuif, France

• Axel Hillmer, Singapore• Yelena Janjigian, New York, NY, US• Christophe Mariette, Lille, France• Per Pfeiffer, Odense, Denmark• Fernando Rivera, Santander, Spain• Arnaud Roth, Geneva, Switzerland• Marcel Verheij, Amsterdam, Netherlands

Genitourinary tumours, prostate

• Gerhardt Attard, Sutton, UK (Chair)• Johann de Bono, Sutton, UK

(Madrid 2017 Track Chair-elect)• Himisha Beltran, New York, NY, US • Ronald de Wit, Rotterdam, Netherlands• Eleni Efstathiou, Houston, TX, USA • Felix Feng, Ann Arbor, MI, US • Silke Gillessen, St. Gallen, Switzerland

• Axel Heidenreich, Aachen, Germany• Christian Kollmannsberger, Vancouver, BC,

Canada• Yohann Loriot, Villejuif, France • David Olmos, Madrid, Spain • Stephane Oudard, Paris, France• Mathew Sydes, London, UK • Scott Tomlins, Ann Arbor, MI, US

Genitourinary tumours, non-prostate

• Joaquim Bellmunt, Boston, MA, US (Chair)• Bernard Escudier, Villejuif, France

(Madrid 2017 Track Chair-elect)• Laurence Albiges, Villejuif, France• Ferran Algaba, Barcelona, Spain• Aris Bamias, Athens, Greece• Axel Bex, Amsterdam, Netherlands

• Viktor Grünwald, Hannover, Germany• Antonio López-Beltran, Lisbon, Portugal• Nicholas Mottet, St. Etienne, France• Andrea Necchi, Milan, Italy• Jack Schalken, Nijmegen, Netherlands• Manuela Schmidinger, Vienna, Austria

Gynaecological cancers

• Sandro Pignata, Naples, Italy (Chair)• Domenica Lorusso, Milan, Italy

(Madrid 2017 Track Chair-elect)• Carien L. Creutzberg, Leiden, Netherlands• Antonio González-Martín, Madrid, Spain• Charlie Gourley, Edinburgh, UK• Florence Joly, Caen, France

• Jonathan Ledermann, London, UK• Mansoor Mirza, Copenhagen, Denmark• Andres Poveda, Valencia, Spain• Isabelle Ray-Coquard, Lyon, France• Cristiana Sessa, Bellinzona, Switzerland• Ignace Vergote, Leuven, Belgium

Haematological malignancies

• Christian Buske, Ulm, Germany (Chair)• Mariano Provencio, Madrid, Spain

(Madrid 2017 Track Chair-elect)• Peter Campbell, Hinxton, UK• Andres Ferreri, Milan, Italy• Ramon Garcia-Sanz, Salamanca, Spain• Paolo Ghia, Milan, Italy

• Klaus Herfarth, Heidelberg, Germany• Peter Johnson, Southampton, UK• Marco Ladetto, Alessandria, Italy• Steven Le Gouill, Nantes, France• Armando Lopez-Guillermo, Barcelona, Spain• Gert J. Ossenkoppele, Amsterdam, Netherlands• Evangelos Terpos, Athens, Greece

Head and neck cancer

• Amanda Psyrri, Athens, Greece (Chair)• Jean-Pascal Machiels, Brussels, Belgium

(Madrid 2017 Track Chair-elect)• Ana Castro, Porto, Portugal• Sandrine Faivre, Clichy, France• Vincent Gregoire, Brussels, Belgium• Nikolaos Kavantzas, Athens, Greece

• Lisa Licitra, Milan, Italy• Marco Merlano, Cuneo, Italy• Ricard Mesía, L'Hospitalet de Llobregat, Spain• Piero Nicolai, Brescia, Italy• Christos Perisanidis, Vienna, Austria• Massimo Tommasino, Lyon, France

Congress Officers

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Immunotherapy of cancer

• John Haanen, Amsterdam, Netherlands(Chair)

• Inge Marie Svane, Herlev, Denmark (Madrid 2017 Track Chair-elect)

• Philipp Beckhove, Heidelberg, Germany• Mario Colombo, Milan, Italy• Jerome Galon, Paris, France

• Ignacio Melero, Pamplona, Spain• Paul Nathan, Northwood, UK• Ulf Petrausch, Zurich, Switzerland• Thomas Powles, London, UK• Suzy Scholl, Paris, France• Sjoerd van der Burg, Leiden, Netherlands• Laurence Zitvogel, Villejuif, France

Melanoma and other skin tumours

• Olivier Michielin, Lausanne, Switzerland(Chair)

• Reinhard Dummer, Zurich, Switzerland (Madrid 2017 Track Chair-elect)

• Paolo Ascierto, Naples, Italy• Boris C. Bastian, San Francisco, CA, USA• Jean-Jacques Grob, Marseille, France

• Axel Hauschild, Kiel, Germany• Christoph Hoeller, Vienna, Austria• Paul Lorigan, Manchester, UK• Josep Malvehy, Barcelona, Spain• Caroline Robert, Villejuif, France• Benoît Van den Eynde, Brussels, Belgium• Jeffrey Weber, Tampa, FL, USA

NETs and endocrine tumours

• Rocio Garcia-Carbonero, Madrid, Spain(Chair)

• Michel Ducreux, Villejuif, France (Madrid 2017 Track Chair-elect)

• Jaume Capdevila, Barcelona, Spain• Massimo Falconi, Milan, Italy• Dik Kwekkeboom, Rotterdam, Netherlands• Kjell Öberg, Uppsala, Sweden

• Marianne Pavel, Berlin, Germany• George Pentheroudakis, Athens, Greece• Eric Raymond, Lausanne, Switzerland• Guido Rindi, Rome, Italy• Mercedes Robledo, Madrid, Spain• Juan Valle, Manchester, UK• James Yao, Houston, TX, USA

Non-metastatic NSCLC and other thoracic malignancies

• Dirk De Ruysscher, Leuven, Belgium (Chair)• Pilar Garrido, Madrid, Spain

(Madrid 2017 Track Chair-elect)• Paul Baas, Amsterdam, Netherlands• Benjamin Besse, Villejuif, France• Anne-Marie Dingemans, Maastricht,

Netherlands

• Wilfried Eberhardt, Essen, Germany• Tetsuya Mitsudomi, Osaka-Sayama, Japan• Sanjay Popat, London, UK• Jens Benn Soerensen, Copenhagen, Denmark• Esther Troost, Dresden, Germany• Johan Vansteenkiste, Leuven, Belgium• Giulia Veronesi, Milan, Italy

NSCLC, metastatic

• Egbert Smit, Amsterdam, Netherlands(Chair)

• Rafal Dziadziuszko, Gdansk, Poland (Madrid 2017 Track Chair-elect)

• Fabrice Barlesi, Marseille, France• Fiona Blackhall, Manchester, UK• Stephen Finn, Dublin, Ireland• Keith Kerr, Aberdeen, UK (EDU Rep)

• Peter Meldgaard, Aarhus C, Denmark• Tony S.K. Mok, Hong Kong, China• Silvia Novello, Orbassano, Turin, Italy• Luis Paz-Ares, Madrid, Spain• Solange Peters, Lausanne, Switzerland• Martin Reck, Grosshansdorf, Germany• Gregory J. Riely, New York, NY, US

Congress Officers

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Public health and health economics

• Rosa Giuliani, Rome, Italy (Chair)• Richard Sullivan, London, UK

(Madrid 2017 Track Chair-elect)• Tit Albreht, Ljubljana, Slovenia• Peter Boyle, Ecully, France• Jack Cuzick, London, UK• Silvia de Sanjosé, L'Hospitalet de Llobregat,

Spain

• Harry de Koning, Rotterdam, Netherlands• Alex Eniu, Cluj-Napoca, Romania• Valerie Lemmens, Eindhoven, Netherlands• Alberto Ocana, Albacete, Spain• Andreas Ullrich, Geneva, Switzerland

Sarcoma

• Olivier Mir, Villejuif, France (Chair)• Jean Yves Blay, Lyon, France

(Madrid 2017 Track Chair-elect)• Stephan Bielack, Stuttgart, Germany• Philippe Cassier, Lyon, France• A. Paolo Dei Tos, Treviso, Italy• Xavier Garcia del Muro, Barcelona, Spain

• Alessandro Gronchi, Milan, Italy• Robin Jones, London, UK• Cecile Le Pechoux, Villejuif, France• Javier Martin Broto, Palma de Mallorca, Spain• Silvia Stacchiotti, Milan, Italy• Maud Toulmonde, Bordeaux, France• Winette van der Graaf, Nijmegen, Netherlands

Supportive and palliative care

• Karin Jordan, Halle, Germany (Chair)• Matti Aapro, Genolier, Switzerland

(Madrid 2017 Track Chair-elect)• Marie Fallon, Edinburgh, UK• Petra Feyer, Berlin, Germany• Joern Herrstedt, Odense, Denmark• Stein Kaasa, Trondheim, Norway

• Bernardo Rapoport, Johannesburg, South Africa• Carla Ripamonti, Milan, Italy• Fausto Roila, Terni, Italy• Tiina Saarto, Helsinki, Finland• Florian Scotté, Paris, France• Florian Strasser, St. Gallen, Switzerland

Patient Advocacy Working Group

• Bettina Ryll, Uppsala, Sweden, Chair• Kathi Apostolidis, Athens, Greece• Ian Banks, Ballynahinch, UK• Ana-Maria Forsea, Bucharest, Romania• Jan Geissler, Riemerling, Germany

• Hans Keulen, St. Oedenrode, Netherlands• Kathy Oliver, Tadworth, UK• Ananda Plate, Brussels, Belgium• Vlad Voiculescu, Vienna, Austria• Markus Wartenberg, Bad Nauheim, Germany

ESMO Young Oncologists Committee

• Raffaele Califano, Manchester, UK, Chair• Susana Banerjee, London, UK• Jesus Corral, Sevilla, Spain• Leticia De Mattos-Arruda, Barcelona, Spain• Ramon De Mello, Porto, Portugal• Erika Martinelli, Naples, Italy• Mehmet Ozturk, Istanbul, Turkey

• Mila Petrova, Sofia, Bulgaria• Sophie Postel-Vinay, Villejuif, France• Matthias Preusser, Vienna, Austria• Camilla Qvortrup, Odense, Denmark• Michiel Strijbos, Brasschaat, Belgium• Nikita Volkov, St. Petersburg,

Russian Federation

Congress Officers

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Venue information The venue of the ESMO 2016 and concomitant trade exhibition will be the:

Bella CenterCenter Boulevard 52300 CopenhagenDenmark

Venue overview

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292m2

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Layout as per September 2015, subject to change

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Key deadlines

Congress dates 11 May 2016 Abstract submission deadline23 August 2016 Late-breaking abstract submission deadline07-11 October 2016 ESMO 2016

Satellite symposia 24 June 2016 Proposed programme, including the title of the deadlines satellite symposium, all presentation titles, the

names of both proposed speakers and chairperson(s)

By 15 July 2016 Notification of acceptance or rejection19 August 2016 Receipt of the final programme for insertion in

the Congress Programme Book

Registration 30 June 2016 Early registrationdeadlines 03 August 2016 Name lists for group registrations

31 August 2016 Late registration and pre-registration closure

ContactsExhibition Management MAW (Medizinische Ausstellungs- und Werbegesellschaft)Company International Exhibitions & Advertising

Freyung 61010 Vienna, AustriaAndrea Etz or Veronica Näslund E-mail: [email protected] / Tel.: +43 1 536 63 ext. 42 or 72Fax: +43 1 535 60 16

Accommodation and MCI Scandinaviaoptional tours Drottninggatan 97

Box 6911102 39 Stockholm, SwedenE-mail: [email protected] / Tel.: +46 8 5465 1500Bookings available online from March 2016

Organiser ESMO Head OfficeVia Luigi Taddei 46962 Viganello-Lugano, SwitzerlandTel.: +41 (0)91 973 19 00Fax: +41 (0)91 973 19 18Website: www.esmocongress.org

Sponsorship, Industry ESMO Events Sponsorship DepartmentSatellite symposia and Nikolaj TommaAdvertising E-mail: [email protected] / Tel.: +41 91 973 19 90

Congress Coordination Alessia MoraChantal CornuValentina AllevatoE-mail: [email protected] / Tel.: +41 91 973 19 26

Registration Management Nicole BulloLetizia PizzinoE-mail: [email protected] / Tel.: +41 91 973 19 39

Scientific Programme Kate KronigManagement Sara Fontanella Chiarani

E-mail: [email protected] / Tel.: +41 91 973 19 16

Media relations Thomas BalassoE-mail: [email protected] / Tel.: +41 91 973 19 04

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ESMO 2014 Exhibitors(in alphabetical order)

Agendia, Inc.AIOMAmgenAngeliniAnticancer FundASCO American Society of Clinical OnclolgyAssociation d'Enseignement et de Recherche des

Internes en OncologieAssociation of Oncologists of GeorgiaAstellas Pharma Europe LtdAstraZenecaBarrington JamesBavarian NordicBaxterBayer HealthCare PharmaceuticalsBiocartisBiotherapy Development AssociationBoehringer IngelheimBreast International Group (BIG) Bristol-Myers SquibbCancer IntelligenceCaris Life SciencesCeGaT CelgeneCSCO – Chinese Society for Clinical OncologyCzech Oncological SocietyDeutsche Gesellschaft für Hämatologie

& Onkologie e.v.Doctaforum Congresos,S.L.Dove Medical PressECCO – The European Cancer OrganisationElsevierEORTC European Organisation for Research and

Treatment of CancerESMO – European Society for Medial OncologyEuropean School of Oncology (ESO)European Thoracic Oncology Platform ETOPEXCEMEDExelixisF. Hoffmann-La RocheFresenius Kabi DeutschlandGenomic HealthGlobal Oncology AcademyGSKHellenic Society of Medical OncologyHelsinn GroupHospiraImedex, LLCInstitut universitaire du cancer Toulouse OncopoleInternational Union against cancerIntrasenseIpsenJanssenJapanese Society of Medical OncologyKeosys Medical ImagingLexicon PharmaceuticalsLilly OncologyMagyar Onkológusok Társasága Hungarian

Oncological Association

MASCC – Multinational Association of SupportiveCare in Cancer

MBL InternationalmedacMEDIAN TechnologiesMedical Oncology Group of AustraliaMerck SeronoMSDMyriad GeneticsNanoString TechnologiesNordic PharmaNorgineNovartis OncologyNovocureNutricia Advanced Medical NutritionOckham OncologyOncoDNAOncoGenexOncothermOtsuka Pharmaceutical EuropeOxford University PressPaxmanPeregrine PharmaceuticalsPfizer OncologyPharmadabPharmaMar (Zeltia Group)Pierre Fabre MedicamentPivotalprIME OncologyQiagenResearch to PracticeRomanian Society for Radiotherapy and Medical

OncologyRussian Society of Clinical OncologySandozSimbec-OrionSirtex Medical EuropeSociedad Española de Oncología MédicaSociedad Latinoamericana y del Caribe de

Oncologia MédicaSociedade Portuguesa de OncologiaSociety for Translational OncologySotioSpringer Healthcare EducationSt. Gallen Oncology ConferencesSysmex EuropeSysmex InosticsTaiho OncologyTakedaTAT 2015 FoundationTeva Pharmaceuticals EuropeTurkish Society of Medical OncologyVarian Medical SystemsWisepress Medical BookshopXi'an Good Doctor Medical Science and

Technology Co.

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ESMO Congress Statistics

0

2000

4000

6000

8000

10000

12000

14000

16000

18000

20000

1980916202159491165110304

Milan, 8–12 October 2010

Number of Abstracts Submitted/Accepted

0

500

1000

1500

2000

2500 SubmittedAccepted

1006

1683

1323

2220

1591

2745

1551

878

1158

907

Milan, 8–12 October 2010

Participation Figures

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Almost 20,000 delegates, including key opinion leaders and prescribers, representing medical oncology andrelated specialties are expected to attend the ESMO 2014.

Statistics 2014 ESMO 2014 DELEGATE BREAKDOWN

*As per ESMO 2014 survey

*As per ESMO 2014 survey

**Number of participants by country

*Primary Profession

*Professional Fields of Interest

58.8% Breast cancer

52.8% Gastrointestinal cancer

39.5% Chest malignancies

28% Genitourinary cancers

24.9% Gynecological malignancies

19.9% Head and neck cancers

19.8% Hematologic malignancies

17.7% Sarcomas

16.1% Skin cancers

15% Carcinoma of unknown primary site

12.7% Geriatric oncology

12.3% Central nervous system malignancies

12.3% Endocrine cancers

8.4% Cancers in young adults

8% Cancer and pregnancy

5.7% Cancers in adolescents

4.1% AIDS-associated malignancies

France1263

Spain1180

UnitedKingdom

1067

Germany908

Italy791

Switzerland670

Belgium428

Netherlands361

Austria

319

Russian Federation537

1656 USA628 China595 Japan319 Brazil311 Argentina

246 Canada194 Australia164 Mexico158 India157 Iran

**Top 10 countries

Europe Worldwide

Medical Oncologist58.36%

4.54% Radiotherapist/Radiation oncologist

4.35% Surgical oncologist

4.14% Clinical oncologist

4.11% Haemato-oncologist

2.67% Industry (medical staff)

2.53% Internal medicine Haemato-oncologist

2.29% Trainee/Resident (Medical Oncology)

1.8% Urologist

1.49% Oncology pharmacist

1.37% Chest physician

1.16% Gynaecologist

1.09% Industry (commercial)

1.06% Internal medicine

9.04% Other

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ESMO 2016 Exhibition RulesThe complete ESMO 2016 Industry Guidelines will be available on:

http://esmocongress.org

1. Unapproved therapiesThe organisers bear no responsibility towards the delegates forthe display, promotion or sale of therapies or services, neither arethe organisers supporting those products or services for their solepromotion at the ESMO Congress. However, ESMO reserves theright to deny at any time the display, promotion or sale of products,therapies or services should these be against the generallyaccepted clinical approach. Promotion of unapproved therapies(by regulatory authorities) is regulated by the local and Europeanlaws and ESMO bears no responsibility in case of a complaintbased on such laws. Sponsoring companies are therefore advisedto consult the Codes of Practice of their governing bodies forinformation and guidance on regulations around attendance atmedical congresses. In all cases, sponsoring companies areresponsible for ensuring that their promotion during the congressis legally and ethically acceptable in Denmark.

2. Duration of the exhibitionThe exhibition will be open from Friday, 7 October to Monday, 10October 2016.

3. Concomitant activitiesActivities such as internal meetings involving Congress delegates,press conferences, educational or promotional activities takingplace either in or outside the congress centre but concomitant withor during breaks in the official ESMO Congress educational andscientific programme are subject to ESMO approval. Clearidentification of the organisers, purpose, targeted participants andthe full programme must be submitted for approval to ESMO([email protected]) at least 6 weeks prior to the event.

4. Reproduction of logosEach company is entitled to use the official logo of ESMO 2016 oninvitations and promotional documents related to the approvedSatellite symposium. Companies are not allowed to use the ESMOcorporate logo under any circumstances. The ESMO EventsSponsorship Department ([email protected]) will providethe ESMO 2016 Congress logo as an electronic file upon request,but not before the draft of the invitation or other promotionalmaterial is submitted for approval.

5. Exhibition promotion5.1. General note:

ESMO advises the avoidance of cultural or historical references inpromotional material and bears no responsibility should thesecause offence.

5.2. Display, projection or distribution of promotional materials on site:All these activities must be confined within the company’sassigned exhibition space or business lounge and are not allowedin any other area in, or leading to, the Congress venue. The ESMOCongress will not attempt to settle disputes between exhibitorsover issues such as trademark violations, sign copy and copyrightviolation claims. Any orders for products which are taken must bemade in accordance with laws covering such orders.

5.3. Congress bag insertsThe Congress Bag Insert is an invitation promoting your satellitesymposium or your exhibition stand on site. Distributed in theofficial ESMO 2016 Congress Bags this unique opportunity allowsyou to reach the hands of a wide audience. As usual, the CongressBag inserts should not be larger than A4 format and not heavierthan 30 grams. Once approved, ESMO regulations regarding thedeadline, quantity and shipping instructions must be strictly

followed. ESMO bears no responsibility for the non-inclusion ofleaflets in the Congress Bags if the shipping instructions anddeadline were not respected. Consult the ESMO 2016 IndustryProspectus for more information on this sponsorship opportunity.

5.4. Advertisements:Advertisement of the exhibit is possible in the ESMO 2016Programme Book and ESMO 2016 Congress Daily Newspaper. Alladvertisements for these publications are subject to approval bythe ESMO Events Sponsorship Department. Promotion of a specificproduct does not mean acceptance or endorsement by the ESMOEvents Sponsorship Department and it is under the responsibilityof the sponsoring company, to comply with Danish and Europeanlaws, where applicable. Consult the ESMO 2016 IndustryProspectus for more information on the opportunities available.

5.5. Promotion at Congress hotels:The distribution or display of promotional materials at the hotelswhere participants are staying during the Congress is discouragedby ESMO. However, if produced, the content must follow the samerules defined in the ESMO 2016 Industry Guidelines.

5.6. Other promotional activities:Any other activity that is organised with the purpose of promotingthe company’s presence during the event or its products orservices is subject to ESMO approval.

6. Exhibitor/Visitor badgeThe exhibitor (no limit, no fee) and the visitor badges (EUR 60, 25%VAT included) do not authorise entrance to the official Congresssessions.

7. Identification of the exhibitorsFalse certification of individuals as exhibitor’s representatives,misuse of exhibitor badges, or any other method assistingauthorised persons with access to the exhibition floor will be justcause for expelling the violator from the exhibition or barringhim/her from further entrance to the exhibition floor or removinghis/her exhibit from the exhibition floor without obligation on thepart of ESMO for refund of any fees.

8. Subletting of spaceExhibitors may not assign, sublet or apportion the whole or anypart of the space allotted to them and may not advertise or displaygoods or services other than those manufactured or sold by themin the normal course of business. The demonstration of products,advertising of products or distribution of advertising, and/orsolicitation of business of any kind on behalf of non-exhibitingfirms in any part of the congress facility is strictly prohibited.

9. Admission RightsAdmission to the exhibit area is limited to the owners,representatives and employees of exhibiting firms.Only fully registered ESMO 2016 participants and exhibitorswearing the exhibitors' badge may enter the exhibition hall.Models or similar personnel not commercially connected with theindustry may be employed to assist in the exhibitor’s booth; ESMOmay refuse or expel any person whose behaviour or clothing isconsidered incompatible with the image of the congress, or whorefuses to comply with the local safety rules.Exhibitors must treat all participants in a courteous and fairmanner. Discrimination against participants according to theirnationality, academic position, or any other factor is against theESMO 2016 Industry Guidelines and will affect the futureconference attendance of the company in question.

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10. SurveysSurveys are authorised only in the limits of the company’s assignedbooth. The appointed personnel must be identifiable at all timesas member of a “marketing research team”.

11. Press badgesRepresentatives of communication agencies with mediacredentials will be assigned a Press badge at no charge. The Pressbadge does not authorise any promotional or commercial activity,or any unsolicited contacts with any delegates for purposes otherthan bona fide journalistic coverage of the event.

12. Booth restrictionsExhibits must conform to the contracted space and all display rulesas set forth in the ESMO 2016 EXHIBITOR MANUAL. Any aspectthat is not covered in the ESMO 2016 EXHIBITOR MANUAL issubject to approval by ESMO and by the Exhibition ManagementCompany. Exhibits or displays must not obstruct the view orinterfere in any way with the displays of neighbouring exhibits.Aisles and gangways must be kept clear at all times and free forpassage. All emergency exits and access to service areas must bekept clear at all times and not restricted, hindered or renderedunrecognisable. Any exposed part of the display must be coverednot to be objectionable to other exhibitors or the best overallinterest of the exhibition. All business and selling demonstrationsmust be confined to the limits of the exhibitor’s own booth.Promotion or display of promotional material and any other relatedactivity is not allowed outside the assigned space.

13. Management of the boothExhibits must remain fully intact and staffed at all times.Dismantling of exhibits and removal of products or display materialis limited only to published dismantling hours. The dismantling orabandonment of the exhibit will cause remedial actions by theExhibition Management Company. Relating costs will be borne bythe exhibiting company.

14. Audio and visual activitiesThe projection of films and slides; any amplification with the aidof loud- speakers; the production of music and/or sound; as wellas the use of lighting, computer monitors and television screensis acceptable within the designated stand space as long as nodisturbance is caused. Sound and lighting effects should becontained within each stand space. If the Exhibition ManagementCompany judges that a disturbance is being caused, the Exhibitoris to halt the activity immediately. If this is not done, the ExhibitionManagement Company reserves the right to make the necessaryarrangements at the expense of the Exhibitor. A refusal to lowerthe sound level or halt an activity will be considered a violation ofthe ESMO 2016 EXHIBITOR MANUAL.

15. CateringExhibitors may not sell or serve food or drink for consumption onthe premises. Serving alcoholic beverages on stands is strictlyforbidden. All exhibitors offering hospitality are reminded of theirresponsibilities for hygiene and food safety. Exhibitors are alsoencouraged to guarantee a healthy and balanced catering serviceto their delegates. All catering should be ordered through theofficial caterer at the Bella Center.

16. Social functions/activitiesSocial functions and other activities sponsored by exhibitors cannotbe held during exhibition hours or in conflict with any scheduledmeetings or activities conducted by ESMO. No programmaticactivities or scientific/educational activities may take place duringexhibitor/sponsored functions. Self-assessment tests, computer-assisted learning which the delegate can choose to start and endat his/her wish are allowed. The Opening session and Welcomereception will take place in the congress centre on Friday,

7 October 2016 from 12:00 to 14:00. ESMO does not authorisethat the participants are offered any corporate organised event onFriday, 7 October 2016 before the end of the Opening session(13:30 hours).

17. Business loungesBusiness lounges are available and their rental is offered toexhibitors only. Business lounges may be rented in the congressvenue if at least 40 sqm of exhibition space has been booked andpaid for by the company. The organisation of activities which arenot classifiable as purely promotional (press conferences,educational activities, surveys etc) are subject to ESMO approval.ESMO will not allow any official Business lounges or anythingsimilar in places other than the congress venue from the Thursdaypreceding the Congress up to and including the Wednesday afterthe Congress. For further information on the rental, please contactthe Exhibition Management Company.

18. GiveawaysGiveaways should have a professional nature and be limited invalue. Sharp, pointy or other potentially dangerous objects are notallowed. It is the exhibitors responsibility to abide by the local andEuropean laws and by the relevant pharmaceutical codes ofpractice.

19. Postponement or AbandonmentESMO reserves the right to postpone the Congress including thetechnical exhibition, or to transfer it to another site, if unforeseencircumstances warrant such action. Should any contingencyprevent the holding of the Congress or any of its parts, ESMOcannot be held liable for any costs, expenses and damages(including, but not limited to direct or consequential damages, lossof opportunity, loss of use, or loss of revenue or profit) incurred inconnection with the postponement or abandonment.Unexpected cancellation of the event: ESMO reserves the right tocancel without notice or compensation ESMO 2016 in the eventof force majeure cases (e.g. strikes, riots, fires, flood, terroristattacks, governmental actions and regulations, damages or otherfatal occurrences). In such cases, ESMO is not liable for failure toperform any obligation hereunder but will reimburse any paymentsreceived from the sponsoring company less any costs incurredwhile preparing the event.

20. Security and InsuranceNeither ESMO nor its contractors shall be responsible for the safetyof any exhibit or other property of the sponsoring company or anyperson. Furthermore, ESMO nor its contractors shall be responsiblefor the loss, theft, damage or destruction by any cause of theexhibits or other property, or for loss, damage or injury sustainedby any exhibits or any other persons. The sponsoringcompany/exhibitor shall indemnify ESMO and its contractors tothird persons, as a result of any act or omission of the company,its staff, agent or personnel hired on a temporary basis.As ESMO and its contractors will accept no responsibility for anyof the foregoing matters, the sponsoring company should affecthis/her own insurance against any risk of loss due to theft ornegligence, damage, injury or liability. The sponsoring companyagrees not to pursue ESMO for any previously listed risks.

21. The ESMO Congress is a non-smoking event.22. Any infraction(s) to our ESMO 2016 Exhibition Rules will follow

the procedure outlined in the Terms and Conditions that areincluded in the ESMO 2016 EXHIBITOR MANUAL as well as statedon page 20.

23. Final ClauseIn cases not covered by the regulations in the ESMO 2016Exhibition Rules, the Organisers’ interpretation shall be final.

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Exhibition general informationExhibition space Companies wishing to exhibit are offered a choice of exhibition space according to their position/rankingAllocation – in the ESMO sponsors priority list and the sponsorship point system.

ESMO Priority List The sponsorship point system was designed (by ESMO) to recognise sponsor investment in ESMO projectsand sponsorship points are allocated in acknowledgement of each EUR 10,000 of sponsorship investment.

a. The accrued sponsorship points define the position of a company in the ESMO sponsors priority list. Thepriority list identifies the companies that will be offered visibility at, and privileged within, events such asthe ESMO Congress and related activities, for example satellite symposium time-slot, exhibition space,hotel accommodation, etc..

b. When an equal number of points are held by 2 or more sponsoring companies, promotional opportunitieswill be assigned according to the monetary value of the requested opportunities.

c. Nevertheless, ESMO retains the right to privilege smaller emerging companies when their products areinnovative and the Society feels that their participation in the event would be of benefit to the delegates.When satellite symposia are assigned in relation to this clause, the company guarantees that the programme will not be presented elsewhere before the ESMO Congress. Furthermore, all sponsorshipitems assigned in relation to this clause is subject to specific terms and conditions.

d. Sponsorship points are cumulative, but expire at the end of the 24 month after they have been allocated.

e. ESMO recognises the importance of long-term relationships. To this end, 2 points will be assigned tocompanies for their presence and loyalty on a yearly basis for a minimum of EUR 10,000.– of support.The 2 points will not expire. However, for each calendar year during which a company has not beenpresent with any kind of support, the 2 points are deducted from the company’s record.

For more information about the ESMO sponsorship point system, please consult the ESMO 2016 IndustryGuideslines available on: http://www.esmocongress.org

Terms and Conditions Terms and conditions, including rates and policies defining company participation in the Congress can befound on the following pages.

Publishers and Publishers and booksellers will benefit from a reduced exhibition rate fee. However, the location of theirBooksellers stands will be determined by the Exhibition Management Company.

Society Village Scientific societies and other non-for-profit organisations interested in a complimentary space in the SocietyVillage should contact the ESMO Congress Department.

Networking Hub Located in the heart of the congress premises, the Networking Hub offers the opportunity to interact withand among the participants. In this area business lounges are available for rental by exhibiting companieswhose exhibition space reaches a minimum of 40 sqm. Some are connected to a seating area that can becorporate branded. All activities planned for the business lounges are subject to the ESMO trade exhibitionpolicy. The Networking Hub also hosts the Meet the Investigator Studio as well as some meeting rooms.

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Exhibitor badges Owners, representatives and employees of exhibiting firms will have the possibility to request an unlimitednumber of “exhibitor” badges free of charge through the ESMO 2016 EXHIBITOR MANUAL. The exhibitorbadge will show the first and last names, the company name and the country (obligatory entry). Asmall/limited number of “no-name” badges, showing only the company name and country can be requested.The information about the number of no name badges will be sent later by e-mail together with the password.The exhibitor badge authorises access to the exhibition and the Industry Satellite symposia but does notauthorise entrance to the official sessions of the Congress or access to other benefits offered to fullyregistered delegates.

Exhibitor Manual The ESMO 2016 EXHIBITOR MANUAL and order forms will be e-mailed to all exhibitors by the end of April2016. The Manual will also contain the final and detailed exhibition timeline.

Preliminary exhibition Set-up Tuesday, 4 October 2016 timeline (for exhibiton stands over 100 sqm)

Wednesday, 5 October 2016Thursday, 6 October 2016Friday, 7 October, 2016 morning until 12:00

(decoration only)

Operating Friday, 7 October 2016, 13:00 – 17:00Saturday, 8 October 2016, 10:00 – 17:00Sunday, 9 October 2016, 10:00 – 17:00Monday, 10 October 2016, 10:00 – 16:30

Dismantling Tuesday, 11 October 2016Wednesday, 12 October 2016

The final timeline will be detailed in the ESMO 2016 EXHIBITOR MANUAL.

Preliminary timeline Set-up Thursday, 6 October 2016for Business lounges Operating Friday, 7 October 2016

to Monday, 10 October 2016, 08:00 – 18:00Tuesday, 11 October 2016 until the closure of the Congress at 13:00

Dismantling Tuesday, 11 October 2016 afternoon

Subject to change and final schedule will be included in the ESMO 2016 EXHIBITOR MANUAL.

Hotel accommodation Hotel accommodation will be available to participants and exhibitors through the official housing agencyMCI Scandinavia, [email protected]

Opening session and All participants and exhibitors are cordially invited to attend the Congress Opening session (12:00-Welcome reception 13:30) which will be held on Friday, 7 October 2016 in the Congress centre. The Opening session will be

followed by a Welcome reception in the exhibition.

Stand catering The proposed catering items and order forms will be included in the ESMO 2016 EXHIBITOR MANUAL. Anycatering may only be undertaken by the authorised caterer. Any planned catering activities by the Exhibitormust take place on the premises of the rented stand and within the official hours of the Exhibition. Sufficientstorage and serving space must be planned ahead of time, and must be within the rented space. Theseactivities, which must be kept at reasonable levels, are forbidden in the aisles and must not disturbneighbouring stands or affect the overall appearance of the Exhibition. MAW/ESMO reserves the right tocancel/stop such activities should it be deemed necessary, without incurring any responsibility and/or beingliable for compensation to the Exhibitor. The Exhibitor may not sell food or drink for consumption on thepremises.

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Stand building rules – preliminary(The final rules and regulations will be published in the ESMO 2016 EXHIBITOR MANUAL.)

General requirements • All exhibits must be confined to the spatial limits of their booth, as indicated in the final floor plan.• Equipment to be shown or demonstrated must be placed in the exhibit space contracted in order to ensure

that the visitor viewing the equipment will be in the booth and not impending aisle traffic. All productsand services must be safe in the opinion of ESMO/MAW and have the approval of appropriate authorities.

• All activities on the booth area potentially attracting a large audience and causing queues (e.g. presen-tation, quiz, giveaways distribution) may not be placed immediately at the borders of the booth facing theaisles, as this might be impeding aisle traffic. Those activities must be clearly identifiable on the boothlayout sent in for approval of the Exhibition Management.ESMO and the Exhibition Management (MAW) reserve the right to stop such activities on the booth immediately, if they are blocking passage ways around the booth area.

• Exhibits must be staffed at all times during the hours of exhibition. The exhibition areas are to be usedonly during the specified opening hours.

Insurance/Safety The safety and stability of the booth construction and all used materials is the sole responsibility of the exhibitor and his stand building company. Neither ESMO nor MAW or Bella Center take any responsibility for any damages or accidents caused by exhibition stands. It is the responsibility of the exhibitor and his stand building company to have properliability insurance. Exhibitors/stand buildings companies have to bring the appropriate insurance policy onsite.

Stand building heights STAND BUILDING HEIGHTS& approval of stand – Standard Stand building height: 2.50m

desings – Maximum Stand building height: 4.50mConstructions higher than 2.50m are only allowed when coordinated and approved by the Exhibition Management.

APPROVAL OF STAND DESIGNSPre-constructed stands: Construction plans must be sent for approval to the Exhibition Management. Deadlinefor submission of construction plans for pre-constructed stand: 25 July 2016.Depending on the stand design and structure you might be asked to submit static calculations.

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Construction regulations Valid for all type of space

Separation wallsAll stands must be separated from the neighbouring stand(s) by means of a separation wall. The separationwall can be provided by the exhibitor or can be ordered with the appropriate order form at an extra cost.This separation wall shall be finished on the inside as well as on the outside.

Suspension from the ceilingNo part of any exhibit may be suspended from the ceiling or attached to any part of the building.

Type of stand / space

• Row standThe standard height of side and back walls towards neighbouring booths is 2.50 m (including platform/raisedfloor). These separation walls shall be finished on the inside as well as on the outside.Exceptions are only possible when coordinated and approved by the Exhibition Management.Individual stand elements within the booth area may be planned with the maximum height allowed in eacharea – again only with prior approval of the design by the Exhibition Management.

• Corner standAccording to international custom, a corner booth shall be built open on 2 sides.At the 2 open sides, any solid walls are only allowed with special permission of the Exhibition Managementand if they do not interfere with other exhibitors.Therefore construction plans for approval are required as soon as possible.The standard height of side and back walls towards neighbouring booths is 2.50 m (including platform/raisedfloor). These separation walls shall be finished on the inside as well as on the outside.Exceptions are only possible when coordinated and approved by the Exhibition Management.Individual stand elements within the booth area may be planned with the maximum height allowed in eacharea – again only with prior approval of the design by the Exhibition Management.

• Peninsula standAccording to international custom, peninsula booths shall be built open on 3 sides and should be fully accessible on all open sides.At the 3 open sides, any solid walls are only allowed with special permission of the Exhibition Management.Depending on the concept and location of the booth, solid walls must not be longer that 25% – 35% of thelength of the booth of each side and may not interfere with other exhibitors.Therefore construction plans for approval are required as soon as possible.The standard height of the back wall towards the neighbouring booth is 2.50 m (including platform/raisedfloor).These separation walls shall be finished on the inside as well as on the outside.Exceptions are only possible when coordinated and approved by the Exhibition Management.Individual stand elements within the booth area may be planned with the maximum height allowed in eacharea – again only with prior approval of the design by the Exhibition Management.

• Island standAccording to international custom, island booths shall be built open on 4 sides and should be fully accessibleon all open sides.At the 4 open sides, any solid walls are only allowed with special permission of the Exhibition Management.Depending on the concept and location of the booth, solid walls must not be longer than 25% – 35% of thelength of the booth of each side and may not interfere with other exhibitors.Individual stand elements within the booth area may be planned with the maximum height allowed in eachhall – again only with prior approval of the design by the Exhibition Management.

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Further construction • MAW reserves the right to cancel stand construction and require changes in accordance with provedRegulations • drawings and described stand concept.

• No structure of an exhibit or stand may project on any side beyond the limits of the stand location.• No signs may project beyond the delimiting walls of the stand, and each exhibitor must avoid hindering

the view or entrance way of neighbouring stands.• No obstruction of the gangways and aisles shall be permitted. Special care must be taken to avoid lights

or spotlights that are annoying to visitors or neighbouring stands.• Audio-visual and other sound and attention-getting devices will be permitted only in those locations that

the visitor viewing will be in the booth and not impeding aisle traffic and in such intensity as, in the opinionof the Exhibition organisers, they do not interfere with the activities of the neighbouring exhibitors.

• Exhibits or other devices which emit sound, light or smell must be operated and controlled so as not to irritate other exhibitors.

• The Exhibition Management reserves the right to issue further instructions concerning the design of stands.

Raised floors, stairs and The following regulations are essential to reduce the frequency of slip and trip incidences.Ramps within exhibits General regulations relating to raised floors and ramped edges are as follows:

• All raised floor sections must be clearly distinguishable from areas of the surrounding floor space.• All raised floor sections or ramped edges must not contain sharp or dangerous edges and must not cause

a trip hazard.• Ramped edges should be of non-slip construction or coated with a non-slip finish.• Thin decorative flooring such as carpet, vinyl, matting, wood or the like, must have the edges taped down

or firmly secured, and must not be deemed to cause a trip hazard.• Permission must be granted by the Exhibition Management before installation of landscape style flooring

such as bark, pebbles, dirt, railway sleepers and other loose materials. Please send all details for approval.This type of flooring must be steady under foot and must not be deemed to cause a trip hazard. Furtherregulations apply to the installation and removal of these materials from the venue floor.

• The mix of ramped and square edges on any raised area must be kept to an absolute minimum. If a rampis installed, it must be clearly distinguishable from the remainder of the raised floor surrounding it.

Fire certificates All material used to set up the stand (partitions, backdrops, structures, platforms, linings, fabrics, curtains,false ceiling etc.) must be fireproof or made fireproof in compliance with the Decree of Ministry.Depending on how they are used, the materials must respond to the follow reaction to fire classes: Class 1:walls, curtains, false ceilings and ceilings, platforms and their coveringsClass 2: coverings in direct contact with the floor of the hall, such as linoleum, fitted carpets etc.Non-fireproof plastics, reed mats, rush matting, lattices, articles made with cardboard and cardboard deriv-atives, blinds made from thin wooden slats (Venetian) or the like may not be used as these materials arenot flameproof. If materials are not fireproof they must be specially treated with fireproofing products.

Please bring the appropriate certificates on site for all the materials you use.

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LiabilityNeither ESMO, MAW nor Bella Center, nor either of their officers, agents, employees, or other representativesshall be held liable for, and they are hereby released from any damage, loss, harm, or injury to the personor property of the Exhibitor or any of its visitors, officers, agents, employees or other representatives, resultingfrom Exhibitor’s participation in the Event or licensing and/or use of exhibition space hereunder, whetherfrom earthquake, fire, theft, water or accident of any other cause, or from ESMO, MAW or Bella Center, oreither of their officers, agents, employees or other representatives negligence. The Exhibitor shall indemnify,defend, and hold harmless ESMO, MAW or Bella Center and their respective owners, directors, officers, em-ployees, agents and representatives, from, any and all claims, demands, suits, liability damages, loss, costs,attorney's fees, and expenses of any kind which might result or arise from any action or failure to act on thepart of the Exhibitor or its officers, agents, employees, or other representatives. Neither ESMO, MAW norBella Center shall be responsible for the security of Exhibitor’s products, proprietary software or hardwareinformation. It is the responsibility of the Exhibitor to maintain proper insurance coverage for its propertyand liability. Exhibitor understands that neither ESMO, MAW nor Bella Center maintains insurance coveringthe Exhibitor's property, and it is the sole responsibility of the Exhibitor to obtain such insurance.

The stands may be used only for exhibiting and advertising the exhibitors own products in accordance withapplicable laws and regulations.The ESMO Congress will not attempt to settle disputes between exhibitors over issues such as trademarkviolations, sign cop, and copyright violation claims.Any orders for products which are taken must be made in accordance with laws covering such orders.

Advertising / promoting a specific product does not mean acceptance by ESMO and it is the full responsibilityof the corporation that it is in accordance with the Swiss, Danish and European law, where applicable.

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Rates, Financial terms and ConditionsRates, Currency and Rates are quoted in EUROS (EUR). Net prices – excl. VAT (for companies with Austrian VAT No: + 20% VAT,VAT + 1% contract fee). The floor space package includes the following bundle of services:

- floor space rental- unlimited number of exhibitor badges- listing as exhibitor in the main conference program- listing as exhibitor on the congress website(The invoice for further additional booth services (e.g. electricity, internet connection, stand cleaning etc.)will be issued at a later date, as a part of this service package.)

Exhibition rates The following rates apply per square metre of exhibition space:Row stand 1 side open EUR 450.–Corner 2 sides open EUR 490.–Peninsula 3 sides open EUR 540.–Island 4 sides open EUR 600.–Double decks and suspensions are not allowed.Please refer to the enclosed floor plans for space selection

Publishers and Publishers and booksellers benefit from a reduced rate of EUR 225.–/sqm. The reduced rate must beBooksellers applied for on the application form.

The location of the publishers’ and booksellers’ booths in the exhibition will be determined by the ExhibitionManagement Company.

Rental booth All exhibitors must have either a pre-constructed stand (which conforms to Exhibition Management specifications) or a rental booth.Rental booths can be ordered at extra charge (price and details to follow), for a minimum of 9 sqm. Furtherfurnishing, supplies and services can be ordered through the ESMO 2016 EXHIBITOR MANUAL.

Business lounges Companies renting a minimum of 40 sqm of exhibition space can apply for a business lounge. Businesslounges are located in the Networking Hub, in the heart of the congress venue.Please refer to enclosed floor plan for room details.Rental costs are for the congress duration and depend on the size and the possible additional seating area. The constructed Business lounges will include: Sound protection (sufficient to reduce outside noise), generallighting, basic electricity supply. Please refer to the booking form for more details.Furnishing, supplies and services can be ordered through the ESMO 2016 EXHIBITOR MANUAL.The allocation of rooms follows the ESMO sponsorship point system and the relating sponsors priority list.When sponsors are accommodated, the allocation of rooms will be on a first-come/first-served basis. The rooms are available from Friday, 7 October – Tuesday, 11 October 2016.

Deposits and due dates Exhibition space:First deposit / part payment: 50 % upon receipt of the booking form and confirmation of the definite

space allocation.(Upon receipt of the booking form for the exhibition space the exhibitorwill receive the confirmation and the part payment invoice of 50% ofthe rental sum for floor space – payable immediately on receipt withoutdiscount).

Final settlement / final invoice: 50 % – the final invoice will be issued no later than 1 May 2016 –payable immediately on receipt without discount.For bookings submitted after 1 May 2016 the exhibitor will receive theinvoice of 100% (full amount) upon receipt of the booking form –payable immediately on receipt without discount.

Business lounge:Full settlement: 100% upon receipt of the booking form and acceptance of the location.

(Upon receipt of the booking form for the business lounge the companywill receive the confirmation and the invoice of 100% of the rental sumfor the business lounge – payable immediately on receipt without discount).

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Cancellation terms Exhibition space, exhibition space size reduction, business lounges:Cancellation fee 50% if notified in writing by 30 April 2016

100% if notified in writing thereafter Cancellation fee applies as percentage of the total amount due.Deposits and cancellation terms for exhibition space assigned in accordance to clause c. of the ESMO sponsorship point system:If exhibition space is assigned in accordance to clause c. of the ESMO sponsorship point system, 100% payment is required on assignment and 100% cancellation fees apply at any time the cancellation is notified.

Bank account details account name: MAW – Medizinische Ausstellungs- u. Werbegesellschaftaccount number: 0025 6807 900bank name: UniCredit Bank Austria AGbank address: Schottengasse 6–8, 1010 Vienna, Austria bank code: 12000BIC: BKAUATWWIBAN: AT55 11000 00256 807 900

Administration fees/ Invoices will be addressed according to the invoicing data provided by the exhibiting company. PleaseInvoicing changes note, if a billing change is requested (i.e. company name change or address change), an administration fee

of 70 EUR (excluding VAT) will be charged to the company.

Indebtedness Payments not received by the first day of the Congress (Friday 7 October 2016) will be subject to a 10%penalty fee on the total exhibition fee.

Bankruptcy or Liquidation In case the exhibiting company becomes bankrupt or enters into liquidation other than for the purpose ofrestructuring or merger, or has a receiver appointed, ESMO/MAW shall be at liberty to terminate immediatelythe contract with the exhibiting/sponsoring company, to cancel the allocation of sponsorshipproduct(s)/service(s) to the company and to forfeit all sums paid by the company.

Enforcement of Rules Applies equally to all. All companies investing in sponsorship at ESMO 2016 must comply with all rules andpolicies established by ESMO.

Violation Procedure The procedure for policing and enforcing the violation is as follows: When noticing a violation, ESMO staffwill ask the company to correct the situation according to the applicable regulations. If the company refusesto comply, ESMO staff will report alleged violations to the Congress Committee. After considering the availableevidence, a representative of the relevant sponsoring company will be invited to present the company’sview, after which the Committee will give its opinion. This will be confirmed in writing after ESMO 2016.Appeals may be made to the ESMO Management.

Penalties - First violation: No accrual of points for the year.- Second violation: No accrual of points plus the loss of all accrued points to date.- Third violation: No right to participate at the next ESMO Congress.

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MAW – Conditions for the Participation in the ExhibitionThe final rules will be confirmed in the ESMO 2016 EXHIBITOR MANUAL.

1. Contract – Exhibition dates: Mailing or delivering the Booking Form does not constitute a formal agreement that the exhibitor is admitted tothe exhibition. Contractual conditions are constituted first when the Exhibition Management sends written acceptance of the exhibitor to theexhibition. Any registration to an exhibition can be refused by the Exhibition Management without giving cause. The Booking Form must be filledin, signed with a legally competent signature and delivered to the Exhibition Management on time. Exhibition space allocation is made accordingto the ESMO sponsors priority list and the sponsorship point system and then according to date of application and booth size. The requested floorspace may be reduced by the Exhibition Management, if necessary. The Exhibition Management has the right to revise the location and time ofthe exhibition, to shorten the time of the exhibition and to cancel the exhibition. Any change in the length of time of the exhibition does not entitlethe exhibitor to cancel the contract nor to request lowering of fees nor to put forward a claim to damages incurred thereby.

2. Purpose of the exhibition – Advertising: The stands may be used only for exhibiting and advertising the exhibitor’s own products, not howeverfor the sale of any products. Any orders for products which are taken must be in accordance with laws covering such orders. Advertising materialsmay be distributed only within the stand. During exhibition hours all stands must be continually staffed. The exhibition rooms are to be used onlyduring the usual opening hours. For the presentation of advertising lectures, advertising films, slide projection, for the distribution of samples,drinks or foodstuffs it is necessary to obtain written permission from the Exhibition Management. Companies which are not exhibitors are forbiddento advertise in any way in the exhibition hall or in the entrances to the exhibition hall.

3. Setting up stands – Maintenance of stands: Before setting up their stands, exhibitors must contact the Exhibition Management and reconfirmthe placement of the stand as well as inform themselves of any special regulations relating to their stand. Side and back walls of stands are tobe 2.50 (2 and a half) metres high; for any variation from this norm (2.50 metres) specific permission must be obtained from the ExhibitionManagement as soon as possible, at the latest by July 25, 2016. For any changes in the size or structure of the floor space, or for any changesto the rented objects, specific written permission must be obtained. Stands must be set up and completely fitted during the announced time;stands which are not finished can be rented to another applicant; in such case the exhibitor is responsible for costs arising from cancellation andall attempts to put forward a claim to damages are invalid. An exhibitor or advertising company contracted by the exhibitor who wishes to set upa stand or exhibit of their own design and construction must submit sketches and plans with a statement of colour schemes of such a stand orexhibit to the Exhibition Management. The Exhibition Management reserves the right to demand changes in such stands or exhibits if safetyregulations, technical requirements or the responsibility of preserving or obtaining the best possible overall image for the exhibition, as judgedby the Exhibition Management, should so require. The side and back walls of all stands should be finished on the outsides as well as the insides.All directives and instructions of the Exhibition Management with regard to the use of stands, the decoration of them, the use of self-designedand self-constructed stands, and fitting and furnishings of the stands, must be obeyed so that the exhibition may take place with as fewcomplications as possible. If an exhibitor does not follow the directives of the management or does not carry out such directives punctually, theExhibition Management reserves the right to take the necessary steps at the cost of the exhibitor. The Exhibition Management reserves the rightto close or obstruct unused entrances or exits to the exhibition rooms and the right to direct the exhibitor to another place in the exhibition hallif necessary even if this directive conflicts with previous written agreements. The exhibitors are responsible for the proper care of the floors,walls, staircases and storage rooms as well as the hired stands and hired furnishings. Hired stands and furnishings must be returned in an orderlycondition and in an orderly way. In rooms with parquet flooring or unmarred flooring special care must be taken. Heavy packing cases may notbe unpacked in such rooms. To avoid scratches and grooves in such floors as could be damaged by sliding packing cases, the exhibitors arerequired to place a protective covering under heavy packing placed on such floors. The exhibitors and their shipping agents, on specific ordersfrom the exhibitor, must take special care in transporting heavy packing cases and heavy loads. Exhibitors who wish to display extra heavyexhibits demanding special supports or foundations must get specific permission for this from the Exhibition Management. It is not permitted todrive nails or hooks in the walls of the exhibition hall nor to install electric wiring nor to cut or drill holes in the walls of the rented stands. Emptycontainers and packing materials must be disposed of at any cost of the exhibitor before the exhibition begins; cleaning the stand is in theresponsibility of the exhibitor. No part of an exhibition stand may be hung from the ceiling. No structure of an exhibit or stand may project on anyside beyond the limits of the stand location. No signs may project beyond the delimiting walls of the stand and each exhibitor must avoid hinderingthe view or entrance way of neighbouring stands. Special care must be taken to avoid lights or spot lights which are annoying to visitors orneighbouring stands. Decorating materials and wallpaper which are used by the exhibitor must be fire-proof and written credible proof of thismust be presented to the Exhibition Management. Police regulations, fire regulations and other official regulations are to be observed at all timeseven during the construction and dismantling of the exhibits.

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4. Electrical Installations – Power consumption: The Exhibition Management arranges for the installation of a ring main supply at the cost ofthe exhibitors. The exhibitors agree to use this installation for all electric power requirements. The Exhibition Management however is notresponsible for any losses or damage which may occur from interruptions or defects in the electric power supply. The costs incurred for theinstallation of the ring main supply are carried equally by all the exhibitors; the cost of the electricity for each exhibitor is calculated according tothe wattage of the electric equipment in his stand; this cost will be invoiced to each exhibitor according to a separate price not included in therental prices. The exhibitor is responsible for the cost of electrical installations within the stand, however these installations may be carried outonly by an electrician appointed by the Exhibition Management.

5. Subleasing – Access permission: Partially or wholly subleasing or otherwise relinquishing a stand to a third party as well as private agreementsfor exchange of stands or floor space between two exhibitors is prohibited. The Exhibition Management reserves the right to enter any stand atany time.

6. Dismantling of stands: The exhibitor must dismantle the stand within the allotted time and return the hired furnishings on time. The exhibitormust leave the stand area cleared and the floor cleaned. Stored materials, empty containers and packing materials must be disposed of. Itemsfor which no arrangements have been made for removal and storage at the cost of the exhibitor and which are left behind, become the propertyof the Exhibition Management and no reimbursement will be made for such items. The Exhibition Management can demand that exhibitors restorethe exhibition area to the original condition at the exhibitor’s expense. The rented items which were accepted as satisfactory for rental by theexhibitor are to be returned in satisfactory and undamaged condition. All rented items are considered to be in a satisfactory condition unless awritten notation signed by the Exhibition Management is made at the time of rental. Exhibitors must bear the costs of repairs to damaged exhibitionareas and of repairs or of necessary cleaning of rented items. If the exhibitor does not dismantle and clear away his exhibit punctually, this willbe removed by the Exhibition Management at the cost of the exhibitor. The exhibitor is liable for the actual cost incurred by the ExhibitionManagement in such removals of abandoned exhibits.

7. Liability: The exhibitor is liable for all damages caused by himself, by his staff, by his visitors and clients and by any agent acting for him; theexhibitor indemnifies the Exhibition Management in all such cases. The Exhibition Management recommends that the exhibitors take out aninsurance policy to cover damage to their furnishings and fittings during entire time of the exhibition, including the time allotted for setting upand dismantling, as well as during the exhibition days themselves, as the Exhibition Management is not liable for personal or property damage.The safety and stability of the booth construction and all used materials is the sole responsibility of the exhibitor and his stand building company. Neither ESMO nor MAW or Bella Center take any responsibility for any damages or accidents caused by exhibition stands. It is the responsibilityof the exhibitor and his stand building company to have proper liability insurance. Exhibitors/stand buildings companies have to bring theappropriate insurance policy on site.

8. Payments – Breach of contract: The given dimensions of floor space, stands and rented items are approximate. The Exhibition Managementreserves the right to change the dimensions in order to use the available exhibition area most efficiently. Prices charged are based on the actualdimensions; if more floor space than was ordered is later allotted and actually used, the fee for it is to be paid immediately. The exhibitor mustbear the cost of any special installations.

Please refer to the Rates and Financial Terms (deposits and due dates and well as cancellation terms) contained in this brochure.

9. Final stipulations: Any company which disobeys the directives of the Exhibition Management can be excluded immediately from the exhibitionby the Exhibition Management. Such companies are liable for the whole rental sum, and for all incidental expenses including the legal valueadded tax. In cases in which the Exhibition Management is indebted to the exhibitor, the exhibitor may demand compensation instead of cashpayment only with permission of the Exhibition Management. The exhibitor gives up all claim to contestation of the contract especially in casesof mistakes and in cases in which the value of the contract exceeds or falls short of half the true value. All oral agreements, special permissionsand special arrangements are valid only upon receipt of written confirmation. In all cases of litigation it is agreed to by the exhibitor that thecompetency of the duly authorised court in Vienna, Austria is recognised. Electively the Exhibition Management may choose to appeal to thecompetent court in whose jurisdiction the exhibitor falls. Austrian law is to be used.

10. The applying exhibitor fully accepts these conditions and the full regulations that will be part of the ESMO 2016 EXHIBITOR MANUAL.

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Notes



Notes

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ESMO 2016 Exhibition Prospectus€¦ · EXHIBITION PROSPECTUS Copenhagen Denmark 7-11 OCTOBER 2016...

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Transcript of ESMO 2016 Exhibition Prospectus€¦ · EXHIBITION PROSPECTUS Copenhagen Denmark 7-11 OCTOBER 2016...