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5.0 INTROOUCT ION

CIIAf'TER 5

STORE IMNAGEI1ENT

5 . 1 STORES MP,NAGEMENT (DEFINITION ANt> Ir1POHTANT

5 ~ 2 FUNCTION

5.3 STORE ORGANISATION

5 .4 SPARE PAR 1"S MANAGEI1E.NT

5.5 STOCIClNG MANAGEMENT

5.6 SPARES MANIIGEMENT PR,~CTlCE

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INTROOUCT ION

lIl a nufac:tu. f' ing

dep a I'" tflv~n t s 15 n e cessa ry far u.ni n i;e\~ " l...qJ ted tlHl.fl u.facturin'J . J .t'1.

t hat bot!l

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in .... nll,le •

-

The quanti.l;y",

The a.moun t a f ~:;p ;le.>? requ:t t' ed ,

- Con t rol of tile overall actfvit)', and

Tile stor~';:I function is a vital pa\~t of

material';;: W:? 11 .. ,_. ,"- '" other' 0 "9 ·'"' <, t: -, ' .... n·-·· _. ,"~::.I., ;., .=>.

According to Gopal I(ri-i;ihnan "The- "L.iln,=ept" of stOr".<! k~~!pir;9 1<.:; ;'IO~

a ne~} one ill Irtdi.a. Ifl cert~in partg oof the (:ountry', t \" _OE.\ i t I. Oil tJ. 1

su.rnames , such

type o'f vier/<: '~w..::h famil_i_ee ~tave been de alillg wittl, na. m>o;l::,' 1

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stacld.liiJ and controlling goods and '\ler,-handi.s~" .

Th e cem~nt indu-;;tr)' i-::; labour int-'?nsi YE! an,j l <l. bo>J.\"' e.,:r:;t; 1"-;; abc!ut

20 to 30 pel' CJ;; n t of ttU! tot.al pl'oduct i on c05t.

~ .l Stores Hao4gement

Definition and Importance

the stOf'es i s t o p r ovi d e u.I, Lte r n Jp t ed sen/ice t o the

manufact u rinJ.:J d i <Ji .. ;ion.

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Ac col'ding to B.Ananth ak rishn a n " s l~Qf'e th-.e funct ion

o f reC ~i Vl r!9 , ~ to r i n9 a tld 1S91Jlng (l'r ({lat@rlaJ .•••• It IS C IJnc~rned

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•

Accordi no to lCWAI " IJ'j "'itor:~9J,~ 1"; mJ' Jnt. h':llr1Lnrj 1n ':.u,, -I;odl Of Jl l

k lnds of s tol~e5 a nd tl\ ate l'j~ll s , inc lrldlnj~ c()rr.pon "nt"" C. p ,l r';! part " ,

•

Fu nct i on'S

fu.nct:lon 'nt ;'lrt -" l"lth

o p e-ra j; i'::Jf1s to 'f ar ( (, ':Cl '.'J.f 'j ,

Thi! f v.I1 .= t ian·5 a n d re s p,::mslbilitie\.> of s tore"5 C,;1£1 bl~ ,_ 1 ... -::. . I f Ir>" ,

fa 1 1o(,)IS:

To rec e ive, ch~c~: Bnd

s upp 1 i es .

( b ) 1m·, as possl.bJ ,::· b ut ;::QrtS; t-:. t :~ n t > . •

au.'th or' Ls e d r<? q uis1 t lons , and t:h e

co{"\~umptio{"\ .

(d ) To f o r iH: a.s t; ma rh; e t: (:anditlon ~;; of' t he '::supply and .J.va l 1ab tl U.: :,.'

of v arl OUS Items.

(e ) To minimise olJ ':;;o l escenc e ,

Codifl c ation, pr.e-se r va t i on ilnd han dl ing ..

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stock accumu.latlon , d i.scr..:p.:J,nc\o?s and abOQrri\al

To enSfJ.f'e good ·;;to\~e- keeping so that in',f';:nto('y tHi.ndling,

matepial~ pr~5er'vatian, ,~tocll:il'9, rece1llt and i.sslJe

done adequ,at"ely.

To aSslst tn \'~r'i.fi>::a'tion .3.01.1 provhie -;;u.pp orting >. n fo T'mat i on

va!' ious doc:u.m en ~; t.;

storage

delay' ,

81'lel f' epor t s f'e l atlflg ,. , ., '-' , ,'( t'I-;; ' I, t-~ .-. '-' ...

To r'<!-c:~i..,~ coropon>'!nts., b:)ols , (-!qu.i pmen !; ~; ~.nd Qt h p. r·

a.nd aCCOlJ,n t for t h,Nn.

types of material s 1.n store·s.

5.3 STORE ORGANISATION

import ant fu.m: tion i n bU- "·,@ ,-· ,_~ '" _ _ ., .::l

for the smoo t h ru.nning of produ.ction. Effe-ctive- SQi;-·up of store ;; ,

its s"i. tW.it ion and

the fQund,'ltion On \~!hi'::h

the e'ff i c i,(mcy .:)"f inv e n1;ory h~epin9 depp.nds. In

COI1'op an t.-es s tu.died, i.t l.>faS foan d that the o rg an i s a. tional ctrf..1Lhlre

o 'f s t(Jres h ~s be e n de Y is~d t o d ef in e Ll e arly t t\S operating ta~ks

and t o o1elineate res pons i b i l i ti e s assoc i ated with each task~

130

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In G.S . C. it ~'Ias ob'served that in mo·;;t; ()f the -st::>:JI'e"'room':; ,

item.;;; nat; su:t'tirient::. It

t.n this. ,- ., -=-. ;"-- <:>..~ - to handle materia ls i.n the all'eady

rooms \>.Iith neceS'5at'y f.;io.. i li t i \"!s

In .... entorie"E shou ld b~ provided.

In S .D.C., individual j obs of stQre""~:eeper$ are n()t

-0 ~ that the~,,.. ·3.r'e not" mOf'lotonol.l'::> and !Jc,Iring. Bt-J,t fo\' ths::-

. ' .:\- _ J. '-' .< . '-p "r . '"" 'So

cCJn t r"-f] 1

pur-po'se, 'I;he r-e lS .a. demar-cation of pe5ponsibilitt,?s and dutIes (J'f

each The

gu.id.3.r.ce on the job l':.J pro'.' ided by si.;O\" es <:;uper-viso;'5.

In a. s to r e - \"OCJi\) ,

of responsibilities ,. _. " answerable

delays, damage, -spoilar,)e, t'h" ft--. '" '" . resport.",ibl.e person 1-S n>:~t sati·;,:.factary l.n most

plant~:; under -stlJdy ~ But even then their

wit~' regar'd to physical ver fication, H15pectlan ,

1 d · 0-" 0" '·,'V"I",····I'',j ob';:;o e':;c~nC":r:" :tsIJ ""'" 1. , "" '-' ./ item-::; etc.

_:\. 1. 1

of

,-..".11 ,Jb 1 <>

"'-,j-,' . ... , ' :oJ of

f"·· ... ~'"···t _to"l,I . • ,.

It

lS ":';1.l9geste-d that facilities for training >:)f st>:lre-·kep~<.'I's f rom

time to time ~hou.ld b~ provided.

The: ·~t;.Jr'E! i terns i.n the cement plants stu.dy,

- ",~. , '"d th--=~ 1-,",'j:I .,[[ '.·,'·ol'".d ,'" -t·, "I " tool~i, ",, "-... n,' ""~- ,,= _... "'"' "" ",·oc ... : yar • .l 010"5'. Y unue~'

131

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tin agains:;t .::lLnatic and

pI ant£, .. " it is

1.n iIIC, "" t" of tho - , --_ No · · ,~t l,er' c l a~sifii:at i(~rl o r ~"' ,_ l_ < Sr.:.,~ I ... ,

-.::ooing t.>la-=:. u.s~d to diff~r-en\;iat-':' the iteffi-:i 1"'~lj '-' n _ by

l.l t' it i s th a t;

111ethods of codifl.cation

u nder s"tudy, s t il l i t ¥Io(llct !)e b ~t te r if

b.

th e -t-=o-f ', '" ' '" "", _1 ,_ ",_n ,-~ . , " ... "'.;)

stores as as l'ir~ fl gtl t llV)

technIqu es al:;;o~

5.4 SPARE PARTS MANAGEMENT

The pr'oblem I>li t l, spar!;'! part',:;

re:gard to demand and thi.s prt""..lble,tl lSi liot only 1.il I nd i a bu.t - , '1 1. ..

t;he d'~ .... elopif19 t.ountrie~" have- b(~~:n f ac in g

in\'@fltory there aT'~ twa types of cos:;t i tlyolved :

(ii~ Cost of maintainirl9 the pal-t wt,ere there l.S n~~ s t oc~ out .

C'l.lculate the

parts, pf'ob-3.bility of

and stored.

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We are facing milny pr'obl.ems i.n ft\a.'i.nta i ni rv;} th.:- '~p ,~ re5- stocking

and tl'~r~ m~y be dif'fi(:Llltie~ relating the plant

na.ture af the spaf'e pal·t s~ nature of machinl~s and plants ,lnd

reliability of spare parts.

t;-, ree type~. of '-"'pare p.:apts .::.:tlled i1.R.~O

i.mportant that <3.11. th8-se three types shou.ld he a'.'ai. lab J. e

pla.nt '.>Jht":!ll needed~

A) Maintenance Spares

The '=?a\~e part-:; ~.;hould IJe"3.1'."ays l'e-'3.di l y ava i l able a n d -should b(~

replaced frequ.ently. are gerlel'al l y ct j.v t d e d into

cateq:iJrie s :

2) 51.01,01 Mov iflg: These d.r€ reqlJ.t\~ed u.sually dur ing b r ~ak-dQhln

tt,efie i.tems is usuall.y most uncertain .

B) Required spares

This tS ca.lled emer'I,Ji::'nc.:y 0\' capibd

The ... :;e a l'e fu.f",ctional parts of the machine . Ttleir life lS ve l'v' ,

ne;.\j'ly t;\1e -:;; 'J.ifI~ but often " little 1':5'';:; than the opef'ating l l"f .;!

of the 1),1"101 e machtne.

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C) Rotab le Par ts:

the

8lrcr'af t a ft er a -::~per.:if i(' d number .of h our' s of use or' on its

'" ,-e'n" ., '" ... for

certified .and agai.n brol.l.gMt back into stock . in ceml:!nt factories,

tt)at thei.r useful l ife i.s rO!ilpl ... t~ct.

Approaches to Spares Stocking

ABC analysis is th~ m()s I; imp>::Jf't,1.nt te>...hnique (:e be , •. ppll.>::!d HI

inv~ntor'y •

tn terms ,:J f 'v'ED (Vital, Essential.

") " ,.-,-", \ f" r-'- -t'. ,-'l' \ .. - ,,"'''' "-"',,~,-,,

and De·5i.r·.31blei, FSN (F"l"t

Moving, 5101,>1 MLwing at,,j Nan-·f1t1V i ng~, SDt: ( Sca.r'ce, 'II ., "" '.'

to

MOI,itorlng

5.S

Obt.ain; and

;;toc:k

GOLF (Governmp.l,t, Op en , Loeill a.nd Fo">::!.l.',jr',

l,;!vel .- . ., .,,'" 0> 1_' <1 _.

because to have 100 pel' cent gu~qrantee ag<line:;i;

.

'" s tOl"es manageinen t" ::imj 1 mp \"" 'U jJ e r

'..d.u-s es los 'S !!s to th e comp an y a s we l l as to t he n a t i.on . " DGrD l1a·.,;

f!stima t ~d an .annua.l 1.os!;; a f .:I r'olJnd 40!) cror e s o f il, du~ t rial

134

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mat-erials

I"'egistel."'ed

duE' to Ci1I"'\~QS10n ~1.nd si milar c auses amongst the

""j i th (6 )

' '1:: '' 1 • ':-;'tock tt1g 1. '.Ei. \'

i.den tl fication a.nd

eT'y i roport~1nt

<;;peedy issue to th~

5.S.1 Spares Manaqe.ent tn practice

The S~!) ~C. has e'stabl ish-=-d a propel' sy<';tem for' spa,.~s

and (i disposal system fOI~ ollsolete and IJ.!1ser·vi c eaI:JJe spa res

components .

effective

u.n.i. ts

e .3.',;:;y

manage!)l-cnt . The planning and plJ.l'chas i n 9 of pa.rt:> ~nd

components is bas~d on past expi-!rienc e, .and th ~ re 1"5 ;.\

v ·~rification system based 0/\ ':; t and a r ,j i. s ~t t i on · ... al·ie !;y

r~ductian~

Ui\1pte-enth of \;001 ''ij and b"~en

lying sl..l.rplus the ·:;:;t;orIi!S due to '~J! ' \:.}()g forr.:-ca.:: t 1ng

, d' P"~ 1 ~f ...,h<=f"'lu'''' at"! U"'-·jl. .... ·"'· .-:·L·-bl·~ S l,.,t···~'-lmprape\' "IS ~.a ..., '-'\..,"'~. _~ « ... ~ .• , .•. ","<:>.. t ...... ~ "'.

13'5

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6.

REFERENCES

APPEL

N.York, 1963.

GOrAI_KR.ISHNAN P. ,J.ndSt,:\NDIlYA M~S., ·'Stqr»'"

I~N('\NTHAKRISHNAN.ANO n., ,. Stal'~~· '.· e pJ. n (j

NatLona.t PrOdl..1,:.tL'oItty Conctl, N . De ih1, 19T?

I ~ W A I "P" C t" 0.... . . ., l" l.me ~('J'f.i , 1979 .

'" . I " ,,1,fJ.P..

GOf\~U:ISHNAN P . and SUNDOR ESAN t1., "l1 atl'rLJ.i 5 Manlyp m" nl; , ' .... _ r , ,

GOPAU<R I SHNAN

'--,-tt' ,""'~" c L'..r~ -:::. '_ :", ,J.

P. a.nd SANDI L Vl~ i1 .S., " S"Ol->?

Chal,;j ;}.nd Co . , N. OJ.11hl, 197 8

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