NYS BONESC O N F E R E N C E

S E P T E M B E R 2 3 – 2 5 , 2 0 1 58th Annual

T H E S A R AT O G A H I LT O NS A R AT O G A S P R I N G S , N Y

RegistrationBrochure

S E P T E M B E R 2 3 – 2 5 , 2 0 1 5

4:00–6:00 PM BoardMeeting

6:00–7:00 PM Check-in&Registration;ExhibitorSet-up

7:00–8:00 pm BoardWelcomingReceptioninExhibitorArea

8:00 PM Dinneronyourown

6:30–7:30 AM Exhibitor Set-up

7:30–8:30 AM Continental Breakfast

8:30–10:00 AM Concurrent Sessions: “ICD-10 Update and NYS Issues” with Margie Vaught Vendor Affiliate Session(s) — TBD

10:00–11:00 AM Break in Exhibitor Area

11:00–Noon “NYS Regulatory/Legislative Update” with Liz Dears, Esq.

Noon–1:30 PM Buffet Lunch

1:30–2:30 PM Concurrent Sessions: “Assisting Physicians with Documentation Requirements” with Margie Vaught Vendor Affiliate Session(s) — TBD

AGENDAW E D N E S D AY, S E P T E M B E R 2 3 , 2 0 1 5

T H U R S D AY, S E P T E M B E R 2 4 , 2 0 1 5

7:00–8:00 AM Breakfast Buffet

8:00–9:30 AM “Networking Session – Part 2”

9:30–10:30 AM “Current HR Issues with Q&A” with Erica Reger

10:30–11:30 AM “Current Legal Issues with Q&A” with Pat Pullano, Esq.

11:30–Noon Closing Remarks, Grand Prize Drawing

F R I D AY, S E P T E M B E R 2 5 , 2 0 1 5

T H U R S D AY ( C O N T I N U E D )

PRESENTATIONS & SPEAKERSCONTINUED

Concurrent Sessions

Networking Sessions

T H U R S D AY, S E P T E M B E R 2 48 : 3 0 – 1 0 : 0 0 & 1 : 3 0 – 2 : 3 0

P A R T 1T H U R S D AY, S E P T E M B E R 2 42 : 3 0 – 3 : 4 5 P M

P A R T 2F R I D AY, S E P T E M B E R 2 58 : 0 0 – 9 : 3 0 A M

The Vendor Affiliate Program is a separate option for our exhibitors who share the mission of NYS Bones to provide educational services to our members. These vendors not only support our mission, but are invited to submit presentations on topics that provide managers with critical information about products and services that are intended to enhance the efficiency, quality of service, and profitability of their practices. Note that these presentations are not intended to be an opportunity to sell, but to provide more global information that will be useful in determining the applicability of such products and services for their practices, and the important selection criteria in making a decision.”

*

EDUCATIONAL SESSION

Refreshments and snack packs available during sessions

EVENT

In your everyday work, do you often feel as though it is the practice manager against the world? Do you wish you could have access to a practice manager hot line? Well, NYS Bones is again to the rescue! If you have never attended one of our annual conferences—let us introduce you to our ‘Networking Sessions’. Considered one of the most valuable parts of our annual conference, these sessions are open forums—conference attendees only—where you can ask your questions, receive candid input, ideas and comments from your New York state peers. You will find we all share similar issues and concerns. Our networking sessions can often help point the way toward possible solutions.

•Everyoneinthe2014conferencewantedtodoitagainin SaratogaSprings!The Saratoga Hiltonislocateddowntown inthemiddleoftherestaurantandnight-lifearea

•Therewillbe34 Exhibitors/Sponsors

•NewthisyearareConcurrent Sessionsonseveraltopicstohelp inthedecisionmakingwhenselectingproductsandservices

•Legal, HR, and coding professionalsonavarietyoftopics followedbytimeforquestionsandopen-discussion

New York State Bones is the only not-for-profit statewide organization dedicated to providing educational programs and resources specific to the needs and concerns of Orthopedic Practice Managers.

During these two ICD-10 sessions we will also have available separate session options presented by our Vendor Affiliates* in round table discussion format.

Two networking sessions—our most requested session and time to share ideas that have worked!

Prizes, prizes, prizes—drawing at each event and a grand prize at the end of the conference

Wednesday and Thursday evening receptions and the opportunity to enjoy Saratoga Spring’s dining and night life

SPONSORS & EXHIBITORS

The Vendor Affiliate Program option recognize vendors who are committed to providing education, information, and resources to meet the needs of orthopedic practices throughout New York State.

2:30–3:45 PM “Networking Session – Part 1”

3:45–4:15 PM Break in Exhibitor Area

4:15–5:30 PM “Chart Audit of Denied Claims – How to Avoid” with Margie Vaught

5:30–6:30 PM Cocktail Reception in Exhibitor Area

6:30 PM Dinner on your own

NYS BONES CONFERENCEBetter than ever!

MANAGING

CHANGE

Topics for consideration by our conference committee are:

•An Insurance Check-Up for Medical Practices

•Avoiding Mandated Penalties with Medicare Quality Reporting Programs

•NYS Worker’s Comp & No-Fault Billing & Collections

•Delivering quality to care coordination

• Is speech recognition software for your practice?

C O N F E R E N C E M A R K E T I N GM AT E R I A L S S P O N S O R E D B Y

PRESENTATIONS & SPEAKERSCONFERENCE REGISTRATION FORM MEMBER AND NON-MEMBER:

Special 3-part ICD-10 Sessions

Margie Scalley Vaught

T H U R S DAY, S E P T E M B E R 2 48 : 3 0 A M – 5 : 3 0 P M

R E G I S T R AT I O N O P T I O N S

PAY M E N T O P T I O N S Online Registration Option: www.NYSBones.org

H O T E L & O T H E R I N F O R M AT I O N

This has been another challenging year for medical practices with the implementation of the Affordable Care Act, efforts to change the Worker’s Comp/No Fault reimbursement, and other New York State regulations. The implication of these and other coming changes affect patients, employees and physicians. Liz will update us on what the current state of affairs is and what the Medical Society has on its agenda.

8:30–10:00 AM “ICD-10 Update and NYS Issues”: ICD-10 has been delayed but the significant coding changes will be coming. Last year Margie presented a comprehensive review of the orthopedic coding and in this session she will cover recent changes, updates, and cover some of the issues that practices will face.

1:30–2:20 PM “Assisting Physicians with Documentation Requirements”: One of the most important aspects in coding is documentation and this will become even more critical with ICD-10. To avoid denied claims and time consuming re-submissions the physicians will assistance to make sure the notes support the coding. Margie will offer suggestions how to work as a team to make this happen

4:15–5:30 PM “Chart Audit of Denied Claims—How to Avoid”: This will be a special session of reviewing actual claims that have been denied to help with the assessment of submissions, review common trouble spots to avoid, and the resubmission process in general.

NYS Regulatory & Legislative Update

Elizabeth Dears Kent, Esq.

T H U R S DAY, S E P T E M B E R 2 41 1 : 0 0 A M – N O O N

PRESENTER:

Elizabeth Dears Kent, Esq., Senior Vice President & Chief Legislative Counsel, Medical Society of the State of New York, ldears@mssny.org

Ms. Dears Kent has advocated on behalf of physician interests for the Medical Society of the State of New York for the past eighteen years. She is very knowledgeable on all legislative and regulatory issues of concern to the medical community including issues in the areas of medical liability, insurance, managed care, quality of care issues, professional medical conduct and health information technology. Recently, Ms. Dears Kent was appointed to head MSSNY’s lobby team.

Current Legal Issues with Q&A

Patrick Pullano, Esq.

F R I D AY, S E P T E M B E R 2 51 0 : 3 0 – 1 1 : 3 0 A M

Pat returns this year by popular demand and builds on his regular “Legal Briefings” by presenting on the most recent legal issues facing practices and some that are looming on the horizon. It seems like there are more and more regulations being placed on practices and Pat is very effective in discussing impact and consequences. The second half of the session will be open for Q&A from the audience and again a great opportunity for legal advice on issues that affect us all.

PRESENTER:

Patrick Pullano, Esq., Partner, Pullano & Farrow, PLLC, Rochester, NY, www.lawpf.com

Patrick specializes in providing counsel to a wide range of health care providers, including, hospitals, physician organizations, and individual physician practitioners. His experience includes advising and representing physicians and other health care providers in all aspects of their business and corporate transactions, including representing physicians in their employment agreement negotiations with prospective employers and in the purchase and sale of their medical practices; reviewing and drafting admission and vendor service agreements for health care clients; attending agency hearings regarding medical assistance eligibility issues and representing clients in the negotiation and litigation of health care matters; and advising clients on matters of regulatory compliance with federal and state fraud and abuse laws and in the development of compliance programs.For access to Pullano & Farrow Legal Briefings: http://www.lawpf.com/#!legal-briefings/c17oy

PRESENTER:

Margie Scalley Vaught, CPC, CPC-H, CPC-I, CCS-P, MCS-P, ACS-EM, ACS-OR; Auditing, Coding, Documentation and Compliance Consultant; www.margievaught.com

With over 30-years experience in the Healthcare arena, in positions from nurse’s aide to ward clerk and medical transcriptionist to office manager, Margie understands how offices are structured Twenty-five of those years were spent in the field of Orthopedics. She obtained Certified Professional Coder (CPC) designation in 1995 from the American Academy of Professional Coders (AAPC), where she served as a National Board Member for over 3 years. She worked with AAPC as a technical support person, in the Education Department, for 3+ years. Also in 1996 she obtained the status of Professional Credit Executive (PCE), which deals with extending credit issues, bankruptcy and collection efforts under the current legal system.

She further obtained the designation of CCS-P (Certified Coding Specialist – Physician) in September 2000 from American Health Information Management Association (AHIMA) and then obtained the credential of Medical Compliance Specialist-Physician (MCS-P) in Jan., 2001, providing a more detailed background of compliance issues as outlined by the OIG. In 2003 obtained the credential of ACS-OR Advanced Coding Specialist – Orthopedic. She is a recognized AAPC Approved PMCC Instructor. She has served as the technical advisor for the Orthopedic Practice Coder (PinkSheets), for DecisionHealth (DH) since 2000 and was Coding Content Specialist for DecisionHealth (DH) from April 2007 to March 2010, currently helping DH in Orthopedic relating products.

Since 1998 she has been providing consulting services to CodeCorrect.com/ Medassets.com, in regards to their question and answer sections. This section allows their clients to post coding questions relating

to all aspects of the medical field and then she will research and come back with supporting information in answer form. In addition she contributes and writes articles for the AAOS Bulletin on an ongoing basis as well as other publications such as AAPC Coding Edge, Orthopedic Technology Review and CodeCorrect Website.

Adding to this she also performs internal audits; education and training of physicians and office staff, and helps clinics establish billing and coding compliance manuals, as an Independent Consultant. She has also provided work for GoreTex, LTD in regards to billing, coding and reimbursement issues related to their casting products. She provided to Gore a ‘Billing Manual for Physicians’ Offices’ to help them understand the Federal Rules and regulations related to billing and coding for supplies to obtain reimbursement. She also presents to physician offices/groups regarding documentation and coding requirements.

Margie is a current member of MGMA/ACMPE, BONES, AAPC, Society for Clinical Coding (SCC), PACHOM and AHIMA. She stays current by attending the annual conventions for BONES, AAPC, MGMA and also the AMAs CPT symposium. She has also provided testimony regarding correct coding issues and compliance in Fraud and Abuse cases.

NAME TITLE

PRACTICE

ADDRESS CITY STATE ZIP

PHONE FAX EMAIL

SPECIALNEEDS

CARDNO. EXPIRATIONM/Y CODE PHONE

CARDNAME SIGNATURE EMAIL

BILLINGADDRESS CITY STATE ZIP

NAME SIGNATURE

MEMBERS: Before8/1 After8/1

Conference Registration $100 $125 $

Conference + Renewal/Join $175 $200 $

Member Staff:

POSITION NAME

POSITION NAME

POSITION NAME

POSITION NAME

Guest: (attendance to both receptions only) NAME

NON-MEMBERS:

Conference Registration $200 $225 $

Check Enclosed Payable to: “NYS Bones” | Mail to: NYS Bones, Inc., P.O. Box 23980, Rochester, NY 14692-3980 | Fax to: 585-482-2901

Credit Card: Visa MasterCard AmEx

I DO NOT grant permission to use a photo of me.

The Saratoga Hilton | 534 Broadway | Saratoga Springs, NY 12866 | 518-584-4000 | TheSaratogaHilton.com

Registrants are responsible for their hotel reservations. It is important that reservations are made online to assure you obtain the contract group rate of $172/night. https://resweb.passkey.com/go/NYSBones2015

We will have a photographer at the conference to obtain photographs for use in NYS Bones marketing materials and website ONLY. There may be individual and group photos in different settings in the meeting and exhibit area. To avoid the difficulty of obtaining permission of every person in each photograph your registration grants your permission of use for the purposes stated above. If you or your staff/guest DO NOT wish to grant permission, you must opt out and sign below:

Total $

$150 $175 $

$150 $175 $

$150 $175 $

$150 $175 $

$50 $50 $

Current HR Issues with Q&A

Erica Reger, MS, SPHR

F R I DAY, S E P T E M B E R 2 59 : 3 0 – 1 0 : 3 0 A M

At each conference Human Resources issues discussion is one of the most requested topics. This year the first half of the presentation will be the most requested topics faced by NY medical practices from a leading New York HR consulting firm. The second half of the session will be open for Q&A from the audience so this is a great and inexpensive opportunity to get advice about those pressing and difficult employee issues and state and federal mandates.

PRESENTER:

Erica Reger, MS, SPHR, Human Resources Consultant; ESC Employer Services Corporation, Amherst, NY, EReger@myesc.com

Erica has a BS in Marketing/Business Management from Northwood University-Florida and a MS in Human Resources Development from Palm Beach Atlantic University. Erica joined ESC in 2013 as a Human Resources Consultant. Erica’s background includes over 18 years of Human Resources Experience in HR management and leadership positions. She has extensive experience in the health care industry. Her experience includes organizational strategic planning, employee relations, talent acquisition and retention, performance management, talent assessments and succession planning, safety and workers compensation, training and development and corporate compliance.

REGISTER ONLINE nysbones.org

EarlyRegistrationDeadline:August1st

PRESENTATIONS & SPEAKERSCONFERENCE REGISTRATION FORM MEMBER AND NON-MEMBER:

Special 3-part ICD-10 Sessions

Margie Scalley Vaught

T H U R S DAY, S E P T E M B E R 2 48 : 3 0 A M – 5 : 3 0 P M

R E G I S T R AT I O N O P T I O N S

PAY M E N T O P T I O N S Online Registration Option: www.NYSBones.org

H O T E L & O T H E R I N F O R M AT I O N

This has been another challenging year for medical practices with the implementation of the Affordable Care Act, efforts to change the Worker’s Comp/No Fault reimbursement, and other New York State regulations. The implication of these and other coming changes affect patients, employees and physicians. Liz will update us on what the current state of affairs is and what the Medical Society has on its agenda.

8:30–10:00 AM “ICD-10 Update and NYS Issues”: ICD-10 has been delayed but the significant coding changes will be coming. Last year Margie presented a comprehensive review of the orthopedic coding and in this session she will cover recent changes, updates, and cover some of the issues that practices will face.

1:30–2:20 PM “Assisting Physicians with Documentation Requirements”: One of the most important aspects in coding is documentation and this will become even more critical with ICD-10. To avoid denied claims and time consuming re-submissions the physicians will assistance to make sure the notes support the coding. Margie will offer suggestions how to work as a team to make this happen

4:15–5:30 PM “Chart Audit of Denied Claims—How to Avoid”: This will be a special session of reviewing actual claims that have been denied to help with the assessment of submissions, review common trouble spots to avoid, and the resubmission process in general.

NYS Regulatory & Legislative Update

Elizabeth Dears Kent, Esq.

T H U R S DAY, S E P T E M B E R 2 41 1 : 0 0 A M – N O O N

PRESENTER:

Elizabeth Dears Kent, Esq., Senior Vice President & Chief Legislative Counsel, Medical Society of the State of New York, ldears@mssny.org

Ms. Dears Kent has advocated on behalf of physician interests for the Medical Society of the State of New York for the past eighteen years. She is very knowledgeable on all legislative and regulatory issues of concern to the medical community including issues in the areas of medical liability, insurance, managed care, quality of care issues, professional medical conduct and health information technology. Recently, Ms. Dears Kent was appointed to head MSSNY’s lobby team.

Current Legal Issues with Q&A

Patrick Pullano, Esq.

F R I D AY, S E P T E M B E R 2 51 0 : 3 0 – 1 1 : 3 0 A M

Pat returns this year by popular demand and builds on his regular “Legal Briefings” by presenting on the most recent legal issues facing practices and some that are looming on the horizon. It seems like there are more and more regulations being placed on practices and Pat is very effective in discussing impact and consequences. The second half of the session will be open for Q&A from the audience and again a great opportunity for legal advice on issues that affect us all.

PRESENTER:

Patrick Pullano, Esq., Partner, Pullano & Farrow, PLLC, Rochester, NY, www.lawpf.com

Patrick specializes in providing counsel to a wide range of health care providers, including, hospitals, physician organizations, and individual physician practitioners. His experience includes advising and representing physicians and other health care providers in all aspects of their business and corporate transactions, including representing physicians in their employment agreement negotiations with prospective employers and in the purchase and sale of their medical practices; reviewing and drafting admission and vendor service agreements for health care clients; attending agency hearings regarding medical assistance eligibility issues and representing clients in the negotiation and litigation of health care matters; and advising clients on matters of regulatory compliance with federal and state fraud and abuse laws and in the development of compliance programs.For access to Pullano & Farrow Legal Briefings: http://www.lawpf.com/#!legal-briefings/c17oy

PRESENTER:

Margie Scalley Vaught, CPC, CPC-H, CPC-I, CCS-P, MCS-P, ACS-EM, ACS-OR; Auditing, Coding, Documentation and Compliance Consultant; www.margievaught.com

With over 30-years experience in the Healthcare arena, in positions from nurse’s aide to ward clerk and medical transcriptionist to office manager, Margie understands how offices are structured Twenty-five of those years were spent in the field of Orthopedics. She obtained Certified Professional Coder (CPC) designation in 1995 from the American Academy of Professional Coders (AAPC), where she served as a National Board Member for over 3 years. She worked with AAPC as a technical support person, in the Education Department, for 3+ years. Also in 1996 she obtained the status of Professional Credit Executive (PCE), which deals with extending credit issues, bankruptcy and collection efforts under the current legal system.

She further obtained the designation of CCS-P (Certified Coding Specialist – Physician) in September 2000 from American Health Information Management Association (AHIMA) and then obtained the credential of Medical Compliance Specialist-Physician (MCS-P) in Jan., 2001, providing a more detailed background of compliance issues as outlined by the OIG. In 2003 obtained the credential of ACS-OR Advanced Coding Specialist – Orthopedic. She is a recognized AAPC Approved PMCC Instructor. She has served as the technical advisor for the Orthopedic Practice Coder (PinkSheets), for DecisionHealth (DH) since 2000 and was Coding Content Specialist for DecisionHealth (DH) from April 2007 to March 2010, currently helping DH in Orthopedic relating products.

Since 1998 she has been providing consulting services to CodeCorrect.com/ Medassets.com, in regards to their question and answer sections. This section allows their clients to post coding questions relating

to all aspects of the medical field and then she will research and come back with supporting information in answer form. In addition she contributes and writes articles for the AAOS Bulletin on an ongoing basis as well as other publications such as AAPC Coding Edge, Orthopedic Technology Review and CodeCorrect Website.

Adding to this she also performs internal audits; education and training of physicians and office staff, and helps clinics establish billing and coding compliance manuals, as an Independent Consultant. She has also provided work for GoreTex, LTD in regards to billing, coding and reimbursement issues related to their casting products. She provided to Gore a ‘Billing Manual for Physicians’ Offices’ to help them understand the Federal Rules and regulations related to billing and coding for supplies to obtain reimbursement. She also presents to physician offices/groups regarding documentation and coding requirements.

Margie is a current member of MGMA/ACMPE, BONES, AAPC, Society for Clinical Coding (SCC), PACHOM and AHIMA. She stays current by attending the annual conventions for BONES, AAPC, MGMA and also the AMAs CPT symposium. She has also provided testimony regarding correct coding issues and compliance in Fraud and Abuse cases.

NAME TITLE

PRACTICE

ADDRESS CITY STATE ZIP

PHONE FAX EMAIL

SPECIALNEEDS

CARDNO. EXPIRATIONM/Y CODE PHONE

CARDNAME SIGNATURE EMAIL

BILLINGADDRESS CITY STATE ZIP

NAME SIGNATURE

MEMBERS: Before8/1 After8/1

Conference Registration $100 $125 $

Conference + Renewal/Join $175 $200 $

Member Staff:

POSITION NAME

POSITION NAME

POSITION NAME

POSITION NAME

Guest: (attendance to both receptions only) NAME

NON-MEMBERS:

Conference Registration $200 $225 $

Check Enclosed Payable to: “NYS Bones” | Mail to: NYS Bones, Inc., P.O. Box 23980, Rochester, NY 14692-3980 | Fax to: 585-482-2901

Credit Card: Visa MasterCard AmEx

I DO NOT grant permission to use a photo of me.

The Saratoga Hilton | 534 Broadway | Saratoga Springs, NY 12866 | 518-584-4000 | TheSaratogaHilton.com

Registrants are responsible for their hotel reservations. It is important that reservations are made online to assure you obtain the contract group rate of $172/night. https://resweb.passkey.com/go/NYSBones2015

We will have a photographer at the conference to obtain photographs for use in NYS Bones marketing materials and website ONLY. There may be individual and group photos in different settings in the meeting and exhibit area. To avoid the difficulty of obtaining permission of every person in each photograph your registration grants your permission of use for the purposes stated above. If you or your staff/guest DO NOT wish to grant permission, you must opt out and sign below:

Total $

$150 $175 $

$150 $175 $

$150 $175 $

$150 $175 $

$50 $50 $

Current HR Issues with Q&A

Erica Reger, MS, SPHR

F R I DAY, S E P T E M B E R 2 59 : 3 0 – 1 0 : 3 0 A M

At each conference Human Resources issues discussion is one of the most requested topics. This year the first half of the presentation will be the most requested topics faced by NY medical practices from a leading New York HR consulting firm. The second half of the session will be open for Q&A from the audience so this is a great and inexpensive opportunity to get advice about those pressing and difficult employee issues and state and federal mandates.

PRESENTER:

Erica Reger, MS, SPHR, Human Resources Consultant; ESC Employer Services Corporation, Amherst, NY, EReger@myesc.com

Erica has a BS in Marketing/Business Management from Northwood University-Florida and a MS in Human Resources Development from Palm Beach Atlantic University. Erica joined ESC in 2013 as a Human Resources Consultant. Erica’s background includes over 18 years of Human Resources Experience in HR management and leadership positions. She has extensive experience in the health care industry. Her experience includes organizational strategic planning, employee relations, talent acquisition and retention, performance management, talent assessments and succession planning, safety and workers compensation, training and development and corporate compliance.

REGISTER ONLINE nysbones.org

EarlyRegistrationDeadline:August1st

NYS BONESC O N F E R E N C E

S E P T E M B E R 2 3 – 2 5 , 2 0 1 58th Annual

T H E S A R AT O G A H I LT O NS A R AT O G A S P R I N G S , N Y

RegistrationBrochure

S E P T E M B E R 2 3 – 2 5 , 2 0 1 5

4:00–6:00 PM BoardMeeting

6:00–7:00 PM Check-in&Registration;ExhibitorSet-up

7:00–8:00 pm BoardWelcomingReceptioninExhibitorArea

8:00 PM Dinneronyourown

6:30–7:30 AM Exhibitor Set-up

7:30–8:30 AM Continental Breakfast

8:30–10:00 AM Concurrent Sessions: “ICD-10 Update and NYS Issues” with Margie Vaught Vendor Affiliate Session(s) — TBD

10:00–11:00 AM Break in Exhibitor Area

11:00–Noon “NYS Regulatory/Legislative Update” with Liz Dears, Esq.

Noon–1:30 PM Buffet Lunch

1:30–2:30 PM Concurrent Sessions: “Assisting Physicians with Documentation Requirements” with Margie Vaught Vendor Affiliate Session(s) — TBD

AGENDAW E D N E S D AY, S E P T E M B E R 2 3 , 2 0 1 5

T H U R S D AY, S E P T E M B E R 2 4 , 2 0 1 5

7:00–8:00 AM Breakfast Buffet

8:00–9:30 AM “Networking Session – Part 2”

9:30–10:30 AM “Current HR Issues with Q&A” with Erica Reger

10:30–11:30 AM “Current Legal Issues with Q&A” with Pat Pullano, Esq.

11:30–Noon Closing Remarks, Grand Prize Drawing

F R I D AY, S E P T E M B E R 2 5 , 2 0 1 5

T H U R S D AY ( C O N T I N U E D )

PRESENTATIONS & SPEAKERSCONTINUED

Concurrent Sessions

Networking Sessions

T H U R S D AY, S E P T E M B E R 2 48 : 3 0 – 1 0 : 0 0 & 1 : 3 0 – 2 : 3 0

P A R T 1T H U R S D AY, S E P T E M B E R 2 42 : 3 0 – 3 : 4 5 P M

P A R T 2F R I D AY, S E P T E M B E R 2 58 : 0 0 – 9 : 3 0 A M

The Vendor Affiliate Program is a separate option for our exhibitors who share the mission of NYS Bones to provide educational services to our members. These vendors not only support our mission, but are invited to submit presentations on topics that provide managers with critical information about products and services that are intended to enhance the efficiency, quality of service, and profitability of their practices. Note that these presentations are not intended to be an opportunity to sell, but to provide more global information that will be useful in determining the applicability of such products and services for their practices, and the important selection criteria in making a decision.”

*

EDUCATIONAL SESSION

Refreshments and snack packs available during sessions

EVENT

In your everyday work, do you often feel as though it is the practice manager against the world? Do you wish you could have access to a practice manager hot line? Well, NYS Bones is again to the rescue! If you have never attended one of our annual conferences—let us introduce you to our ‘Networking Sessions’. Considered one of the most valuable parts of our annual conference, these sessions are open forums—conference attendees only—where you can ask your questions, receive candid input, ideas and comments from your New York state peers. You will find we all share similar issues and concerns. Our networking sessions can often help point the way toward possible solutions.

•Everyoneinthe2014conferencewantedtodoitagainin SaratogaSprings!The Saratoga Hiltonislocateddowntown inthemiddleoftherestaurantandnight-lifearea

•Therewillbe34 Exhibitors/Sponsors

•NewthisyearareConcurrent Sessionsonseveraltopicstohelp inthedecisionmakingwhenselectingproductsandservices

•Legal, HR, and coding professionalsonavarietyoftopics followedbytimeforquestionsandopen-discussion

New York State Bones is the only not-for-profit statewide organization dedicated to providing educational programs and resources specific to the needs and concerns of Orthopedic Practice Managers.

During these two ICD-10 sessions we will also have available separate session options presented by our Vendor Affiliates* in round table discussion format.

Two networking sessions—our most requested session and time to share ideas that have worked!

Prizes, prizes, prizes—drawing at each event and a grand prize at the end of the conference

Wednesday and Thursday evening receptions and the opportunity to enjoy Saratoga Spring’s dining and night life

SPONSORS & EXHIBITORS

The Vendor Affiliate Program option recognize vendors who are committed to providing education, information, and resources to meet the needs of orthopedic practices throughout New York State.

2:30–3:45 PM “Networking Session – Part 1”

3:45–4:15 PM Break in Exhibitor Area

4:15–5:30 PM “Chart Audit of Denied Claims – How to Avoid” with Margie Vaught

5:30–6:30 PM Cocktail Reception in Exhibitor Area

6:30 PM Dinner on your own

NYS BONES CONFERENCEBetter than ever!

MANAGING

CHANGE

Topics for consideration by our conference committee are:

•An Insurance Check-Up for Medical Practices

•Avoiding Mandated Penalties with Medicare Quality Reporting Programs

•NYS Worker’s Comp & No-Fault Billing & Collections

•Delivering quality to care coordination

• Is speech recognition software for your practice?

C O N F E R E N C E M A R K E T I N GM AT E R I A L S S P O N S O R E D B Y

NYS BONESC O N F E R E N C E

S E P T E M B E R 2 3 – 2 5 , 2 0 1 58th Annual

T H E S A R AT O G A H I LT O NS A R AT O G A S P R I N G S , N Y

RegistrationBrochure

S E P T E M B E R 2 3 – 2 5 , 2 0 1 5

4:00–6:00 PM BoardMeeting

6:00–7:00 PM Check-in&Registration;ExhibitorSet-up

7:00–8:00 pm BoardWelcomingReceptioninExhibitorArea

8:00 PM Dinneronyourown

6:30–7:30 AM Exhibitor Set-up

7:30–8:30 AM Continental Breakfast

8:30–10:00 AM Concurrent Sessions: “ICD-10 Update and NYS Issues” with Margie Vaught Vendor Affiliate Session(s) — TBD

10:00–11:00 AM Break in Exhibitor Area

11:00–Noon “NYS Regulatory/Legislative Update” with Liz Dears, Esq.

Noon–1:30 PM Buffet Lunch

1:30–2:30 PM Concurrent Sessions: “Assisting Physicians with Documentation Requirements” with Margie Vaught Vendor Affiliate Session(s) — TBD

AGENDAW E D N E S D AY, S E P T E M B E R 2 3 , 2 0 1 5

T H U R S D AY, S E P T E M B E R 2 4 , 2 0 1 5

7:00–8:00 AM Breakfast Buffet

8:00–9:30 AM “Networking Session – Part 2”

9:30–10:30 AM “Current HR Issues with Q&A” with Erica Reger

10:30–11:30 AM “Current Legal Issues with Q&A” with Pat Pullano, Esq.

11:30–Noon Closing Remarks, Grand Prize Drawing

F R I D AY, S E P T E M B E R 2 5 , 2 0 1 5

T H U R S D AY ( C O N T I N U E D )

PRESENTATIONS & SPEAKERSCONTINUED

Concurrent Sessions

Networking Sessions

T H U R S D AY, S E P T E M B E R 2 48 : 3 0 – 1 0 : 0 0 & 1 : 3 0 – 2 : 3 0

P A R T 1T H U R S D AY, S E P T E M B E R 2 42 : 3 0 – 3 : 4 5 P M

P A R T 2F R I D AY, S E P T E M B E R 2 58 : 0 0 – 9 : 3 0 A M

The Vendor Affiliate Program is a separate option for our exhibitors who share the mission of NYS Bones to provide educational services to our members. These vendors not only support our mission, but are invited to submit presentations on topics that provide managers with critical information about products and services that are intended to enhance the efficiency, quality of service, and profitability of their practices. Note that these presentations are not intended to be an opportunity to sell, but to provide more global information that will be useful in determining the applicability of such products and services for their practices, and the important selection criteria in making a decision.”

*

EDUCATIONAL SESSION

Refreshments and snack packs available during sessions

EVENT

In your everyday work, do you often feel as though it is the practice manager against the world? Do you wish you could have access to a practice manager hot line? Well, NYS Bones is again to the rescue! If you have never attended one of our annual conferences—let us introduce you to our ‘Networking Sessions’. Considered one of the most valuable parts of our annual conference, these sessions are open forums—conference attendees only—where you can ask your questions, receive candid input, ideas and comments from your New York state peers. You will find we all share similar issues and concerns. Our networking sessions can often help point the way toward possible solutions.

•Everyoneinthe2014conferencewantedtodoitagainin SaratogaSprings!The Saratoga Hiltonislocateddowntown inthemiddleoftherestaurantandnight-lifearea

•Therewillbe34 Exhibitors/Sponsors

•NewthisyearareConcurrent Sessionsonseveraltopicstohelp inthedecisionmakingwhenselectingproductsandservices

•Legal, HR, and coding professionalsonavarietyoftopics followedbytimeforquestionsandopen-discussion

New York State Bones is the only not-for-profit statewide organization dedicated to providing educational programs and resources specific to the needs and concerns of Orthopedic Practice Managers.

During these two ICD-10 sessions we will also have available separate session options presented by our Vendor Affiliates* in round table discussion format.

Two networking sessions—our most requested session and time to share ideas that have worked!

Prizes, prizes, prizes—drawing at each event and a grand prize at the end of the conference

Wednesday and Thursday evening receptions and the opportunity to enjoy Saratoga Spring’s dining and night life

SPONSORS & EXHIBITORS

The Vendor Affiliate Program option recognize vendors who are committed to providing education, information, and resources to meet the needs of orthopedic practices throughout New York State.

2:30–3:45 PM “Networking Session – Part 1”

3:45–4:15 PM Break in Exhibitor Area

4:15–5:30 PM “Chart Audit of Denied Claims – How to Avoid” with Margie Vaught

5:30–6:30 PM Cocktail Reception in Exhibitor Area

6:30 PM Dinner on your own

NYS BONES CONFERENCEBetter than ever!

MANAGING

CHANGE

Topics for consideration by our conference committee are:

•An Insurance Check-Up for Medical Practices

•Avoiding Mandated Penalties with Medicare Quality Reporting Programs

•NYS Worker’s Comp & No-Fault Billing & Collections

•Delivering quality to care coordination

• Is speech recognition software for your practice?

C O N F E R E N C E M A R K E T I N GM AT E R I A L S S P O N S O R E D B Y

PRESENTATIONS & SPEAKERSCONFERENCE REGISTRATION FORM MEMBER AND NON-MEMBER:

Special 3-part ICD-10 Sessions

Margie Scalley Vaught

T H U R S DAY, S E P T E M B E R 2 48 : 3 0 A M – 5 : 3 0 P M

R E G I S T R AT I O N O P T I O N S

PAY M E N T O P T I O N S Online Registration Option: www.NYSBones.org

H O T E L & O T H E R I N F O R M AT I O N

This has been another challenging year for medical practices with the implementation of the Affordable Care Act, efforts to change the Worker’s Comp/No Fault reimbursement, and other New York State regulations. The implication of these and other coming changes affect patients, employees and physicians. Liz will update us on what the current state of affairs is and what the Medical Society has on its agenda.

8:30–10:00 AM “ICD-10 Update and NYS Issues”: ICD-10 has been delayed but the significant coding changes will be coming. Last year Margie presented a comprehensive review of the orthopedic coding and in this session she will cover recent changes, updates, and cover some of the issues that practices will face.

1:30–2:20 PM “Assisting Physicians with Documentation Requirements”: One of the most important aspects in coding is documentation and this will become even more critical with ICD-10. To avoid denied claims and time consuming re-submissions the physicians will assistance to make sure the notes support the coding. Margie will offer suggestions how to work as a team to make this happen

4:15–5:30 PM “Chart Audit of Denied Claims—How to Avoid”: This will be a special session of reviewing actual claims that have been denied to help with the assessment of submissions, review common trouble spots to avoid, and the resubmission process in general.

NYS Regulatory & Legislative Update

Elizabeth Dears Kent, Esq.

T H U R S DAY, S E P T E M B E R 2 41 1 : 0 0 A M – N O O N

PRESENTER:

Elizabeth Dears Kent, Esq., Senior Vice President & Chief Legislative Counsel, Medical Society of the State of New York, ldears@mssny.org

Ms. Dears Kent has advocated on behalf of physician interests for the Medical Society of the State of New York for the past eighteen years. She is very knowledgeable on all legislative and regulatory issues of concern to the medical community including issues in the areas of medical liability, insurance, managed care, quality of care issues, professional medical conduct and health information technology. Recently, Ms. Dears Kent was appointed to head MSSNY’s lobby team.

Current Legal Issues with Q&A

Patrick Pullano, Esq.

F R I D AY, S E P T E M B E R 2 51 0 : 3 0 – 1 1 : 3 0 A M

Pat returns this year by popular demand and builds on his regular “Legal Briefings” by presenting on the most recent legal issues facing practices and some that are looming on the horizon. It seems like there are more and more regulations being placed on practices and Pat is very effective in discussing impact and consequences. The second half of the session will be open for Q&A from the audience and again a great opportunity for legal advice on issues that affect us all.

PRESENTER:

Patrick Pullano, Esq., Partner, Pullano & Farrow, PLLC, Rochester, NY, www.lawpf.com

Patrick specializes in providing counsel to a wide range of health care providers, including, hospitals, physician organizations, and individual physician practitioners. His experience includes advising and representing physicians and other health care providers in all aspects of their business and corporate transactions, including representing physicians in their employment agreement negotiations with prospective employers and in the purchase and sale of their medical practices; reviewing and drafting admission and vendor service agreements for health care clients; attending agency hearings regarding medical assistance eligibility issues and representing clients in the negotiation and litigation of health care matters; and advising clients on matters of regulatory compliance with federal and state fraud and abuse laws and in the development of compliance programs.For access to Pullano & Farrow Legal Briefings: http://www.lawpf.com/#!legal-briefings/c17oy

PRESENTER:

Margie Scalley Vaught, CPC, CPC-H, CPC-I, CCS-P, MCS-P, ACS-EM, ACS-OR; Auditing, Coding, Documentation and Compliance Consultant; www.margievaught.com

With over 30-years experience in the Healthcare arena, in positions from nurse’s aide to ward clerk and medical transcriptionist to office manager, Margie understands how offices are structured Twenty-five of those years were spent in the field of Orthopedics. She obtained Certified Professional Coder (CPC) designation in 1995 from the American Academy of Professional Coders (AAPC), where she served as a National Board Member for over 3 years. She worked with AAPC as a technical support person, in the Education Department, for 3+ years. Also in 1996 she obtained the status of Professional Credit Executive (PCE), which deals with extending credit issues, bankruptcy and collection efforts under the current legal system.

She further obtained the designation of CCS-P (Certified Coding Specialist – Physician) in September 2000 from American Health Information Management Association (AHIMA) and then obtained the credential of Medical Compliance Specialist-Physician (MCS-P) in Jan., 2001, providing a more detailed background of compliance issues as outlined by the OIG. In 2003 obtained the credential of ACS-OR Advanced Coding Specialist – Orthopedic. She is a recognized AAPC Approved PMCC Instructor. She has served as the technical advisor for the Orthopedic Practice Coder (PinkSheets), for DecisionHealth (DH) since 2000 and was Coding Content Specialist for DecisionHealth (DH) from April 2007 to March 2010, currently helping DH in Orthopedic relating products.

Since 1998 she has been providing consulting services to CodeCorrect.com/ Medassets.com, in regards to their question and answer sections. This section allows their clients to post coding questions relating

to all aspects of the medical field and then she will research and come back with supporting information in answer form. In addition she contributes and writes articles for the AAOS Bulletin on an ongoing basis as well as other publications such as AAPC Coding Edge, Orthopedic Technology Review and CodeCorrect Website.

Adding to this she also performs internal audits; education and training of physicians and office staff, and helps clinics establish billing and coding compliance manuals, as an Independent Consultant. She has also provided work for GoreTex, LTD in regards to billing, coding and reimbursement issues related to their casting products. She provided to Gore a ‘Billing Manual for Physicians’ Offices’ to help them understand the Federal Rules and regulations related to billing and coding for supplies to obtain reimbursement. She also presents to physician offices/groups regarding documentation and coding requirements.

Margie is a current member of MGMA/ACMPE, BONES, AAPC, Society for Clinical Coding (SCC), PACHOM and AHIMA. She stays current by attending the annual conventions for BONES, AAPC, MGMA and also the AMAs CPT symposium. She has also provided testimony regarding correct coding issues and compliance in Fraud and Abuse cases.

NAME TITLE

PRACTICE

ADDRESS CITY STATE ZIP

PHONE FAX EMAIL

SPECIALNEEDS

CARDNO. EXPIRATIONM/Y CODE PHONE

CARDNAME SIGNATURE EMAIL

BILLINGADDRESS CITY STATE ZIP

NAME SIGNATURE

MEMBERS: Before8/1 After8/1

Conference Registration $100 $125 $

Conference + Renewal/Join $175 $200 $

Member Staff:

POSITION NAME

POSITION NAME

POSITION NAME

POSITION NAME

Guest: (attendance to both receptions only) NAME

NON-MEMBERS:

Conference Registration $200 $225 $

Check Enclosed Payable to: “NYS Bones” | Mail to: NYS Bones, Inc., P.O. Box 23980, Rochester, NY 14692-3980 | Fax to: 585-482-2901

Credit Card: Visa MasterCard AmEx

I DO NOT grant permission to use a photo of me.

The Saratoga Hilton | 534 Broadway | Saratoga Springs, NY 12866 | 518-584-4000 | TheSaratogaHilton.com

Registrants are responsible for their hotel reservations. It is important that reservations are made online to assure you obtain the contract group rate of $172/night. https://resweb.passkey.com/go/NYSBones2015

We will have a photographer at the conference to obtain photographs for use in NYS Bones marketing materials and website ONLY. There may be individual and group photos in different settings in the meeting and exhibit area. To avoid the difficulty of obtaining permission of every person in each photograph your registration grants your permission of use for the purposes stated above. If you or your staff/guest DO NOT wish to grant permission, you must opt out and sign below:

Total $

$150 $175 $

$150 $175 $

$150 $175 $

$150 $175 $

$50 $50 $

Current HR Issues with Q&A

Erica Reger, MS, SPHR

F R I DAY, S E P T E M B E R 2 59 : 3 0 – 1 0 : 3 0 A M

At each conference Human Resources issues discussion is one of the most requested topics. This year the first half of the presentation will be the most requested topics faced by NY medical practices from a leading New York HR consulting firm. The second half of the session will be open for Q&A from the audience so this is a great and inexpensive opportunity to get advice about those pressing and difficult employee issues and state and federal mandates.

PRESENTER:

Erica Reger, MS, SPHR, Human Resources Consultant; ESC Employer Services Corporation, Amherst, NY, EReger@myesc.com

Erica has a BS in Marketing/Business Management from Northwood University-Florida and a MS in Human Resources Development from Palm Beach Atlantic University. Erica joined ESC in 2013 as a Human Resources Consultant. Erica’s background includes over 18 years of Human Resources Experience in HR management and leadership positions. She has extensive experience in the health care industry. Her experience includes organizational strategic planning, employee relations, talent acquisition and retention, performance management, talent assessments and succession planning, safety and workers compensation, training and development and corporate compliance.

REGISTER ONLINE nysbones.org

EarlyRegistrationDeadline:August1st