1 GI - BEI

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1

BEI COMPOSITION-CHAIRMAN AND TWO MEMBERS

ALL PUBLIC SCHOOL TEACHERS TAKEN FROM A LIST SUBMITTED BY THE

HIGHEST DEPARTMENT OF EDUCATION OFFICIAL WITHIN

CITY/MUNICIPALITY/SCHOOL DISTRICT, PREFERENCE TO TEACHERS:

i. TO THOSE WITH PERMANENT APPOINTMENT

ii. WHO SERVED IN THE IMMEDIATELY PRECEEDING

NATIONAL AND LOCAL ELECTIONS

When NOT POSSIBLE:

private school teachers, civil service employees, or registered voters

of known probity and competence may be appointed

CHAIRMAN (must be a public school teacher)

ONE (1) MEMBER OF THE BEI SHALL BE AN

INFORMATION TECHNOLOGY CAPABLE PERSON AS

CERTIFIED BY THE DEPARTMENT OF SCIENCE AND

TECHNOLOGY (DOST).

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2

1. GOOD MORAL CHARACTER ANDIRREPROACHABLE REPUTATION.

2. REGISTERED VOTER OF THE CITY OR

MUNICIPALITY.

3. NEVER BEEN CONVICTED OF ANY ELECTION

OFFENSE OR ANY OTHER CRIME PUNISHABLE BY

MORE THAN SIX (6) MONTHS OF IMPRISONMENT.

4. HAS NO PENDING CASE AGAINST HIM FILED IN

COMELEC/COURT FOR ANY ELECTION OFFENSE;

AND

5. ABLE TO SPEAK, READ AND WRITE ENGLISH OR

THE LOCAL DIALECT

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3

RELATIONSHIP WITHIN FOURTH CIVIL DEGREE OF

CONSANGUINITY OR AFFINITY

BEI MEMBERS TO CANDIDATES

BEI MEMBERS AMONG THEMSELVES

SPOUSES OF BEI MEMBERS TO CANDIDATES

BEI

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4

Grand Parent(s)

Parent(s)

Uncle(s)Aunt(s)

BEI member

Brother/SisterFirst Cousin

1st Degree

2nd Degree

3rd Degree

4th Degree

Get the nearest common

ancestor

1st Degree

2nd Degree1st Degree

2nd Degree

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5

DISQUALIFIED BEI MEMBER SHALL IMMEDIATELY

NOTIFY ELECTION OFFICER IN WRITING STATING

THE REASON FOR DISQUALIFICATION.

ELECTION OFFICER IMMEDIATELY APPOINTS

SUBSTITUTE BASED ON RESERVE LIST OF TEACHERSRECOMMENDED BY DEPED.

FAILURE TO NOTIFY

DISQUALIFICATION IS AN

ELECTION OFFENSE ! ! !

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6

If at the time of the meeting of the board, any member is

ABSENT or a VACANCY exists-

members present shall call upon the SUBSTITUTE from

the roll of substitutes listed by the DepEd to perform the

duties of absent member.

If none is available, the members present shall appointany NON-PARTISAN REGISTERED VOTER of the precinct

not otherwise disqualified, to temporarily fill up said

vacancy until the absent member appears or the vacancy

is filled.

In case there are only two members present, they shall

act jointly.

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7

Member/s of BEI present may of absent

member when the member absented himself with the

intention of obstructing

performance of duties of BEI.

ORDER ARREST

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8

BEI members shall:

1. ACCOMPLISH THE OATH OF OFFICE (A30) in three (3) copies

2. AFFIX THEIR SIGNATURES and IMPRINTS of their right thumbs on

the OATH of Office before the Election Officer prior to theirassumption of office as BEI members.

3. COPIES OF THE APPOINTMENT AND OATH (A30/A31) shall be

distributed as follows:

i. FIRST COPY – retained by EO for his file.

ii. SECOND COPY – retained by EO to be attached to the payrollfor payment of honorarium of BEI.

iii. THIRD COPY – issued to the chairman and members of BEI.

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9

Board shall enter/record in the MINUTES OF

VOTING AND COUNTING OF VOTES (A11):ACT or REQUIRED DATA as they occur or become

available during VOTING, COUNTING, CONSOLIDATING,

and TRANSMISSION of votes.

Copies of Minutes in sealed envelopes distributed as

follows

FIRST COPY to the Election Officer, who shall transmit it

to the ERSD in Manila SECOND COPY to be deposited inside the ballot box for

valid ballots.

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1. Conduct the VOTING in the polling place.

2. Administer the ELECTRONIC COUNTING of votes.

3. Print the ELECTION RETURNS 4. TRANSMIT VOTES electronically through the PCOS, the

election results to the:

City/Municipal Board of Canvassers;

Dominant majority party, dominant minority

party, accredited citizens arm; and Central Server

5. ACT AS DEPUTIES of the Commission in the conductof the elections;

6. MAINTAIN ORDER within the polling place and its

premises;7. ENFORCE OBEDIENCE to its lawful order and

PROHIBIT the use of camera and cellular phonewith camera by the voters.

8. Perform such OTHER FUNCTIONS prescribed by the

law or by the rules and regulations promulgated bythe Commission.

V

E

E

T

A

M

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P

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12

I. BOARD MEETINGS shall be PUBLIC and in POLLINGPLACE designated by the Commission.

II. BOARD acts through the chairman and shalldecide by MAJORITY VOTE without delay.

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13

Avail of Local Absentee Voting privilege when not registered

in the precinct where they are assigned. The voter can onlyvote for National and Local Elections up to Party-List

Representatives

Vote in their precinct provided their absence shall not be

more than 20 minutes.

ONLY ONE BEI MEMBER AT A TIME!

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14

BEI MEMBERS SHALL NOT:

1. ENGAGE IN ANY PARTISAN POLITICAL ACTIVITY;

2. TAKE PART IN THE ELECTION, EXCEPT TO DISCHARGE

THEIR DUTIES AND TO VOTE

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THERE SHALL BE AT LEAST ONE (1) DEPED SUPERVISOR

OFFICIAL WITH ONE (1) SUPPORT STAFF FOR EVERYVOTING CENTER

IN CASE OF POLLING CENTERS WITH MORE THAN TEN

(10) CLUSTERED PRECINCTS , AN ADDITIONAL DEPED

SUPERVISOR/OFFICIAL WITH ONE (1) SUPPORT STAFF

SHALL BE CONSTITUDED, AS FOLLOWS:

NO. OFCLUSTEREDPRECINCTS

NO. OF DepEd

SUPERVISOR OFFICIAL

NO. OF SUPPORT

STAFF

1 TO 1011 TO 20 1 1

21 TO 30 2 2

and so forth using

the same ratio 3 3

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WHO ARE ENTITLED TO TWO (2) WATCHERS IN EVERY POLLING PLACE?

1. EACH CANDIDATE

2. REGISTERED POLITICAL PARTY OR COALITION OF POLITICAL PARTIES DULYREGISTERED WITH THE COMMISSION AND FIELDING CANDIDATES IN THE

ELECTION.

3. DULY ACCREDITED CITIZEN’S ARM.

THE TWO WATCHERS SHALL SERVE

ALTERNATELY, IN EVERY POLLING PLACE.

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CANDIDATES FOR SENATOR, CANDIDATES FOR

MEMBER, SANGGUNIANG PANLALAWIGAN ORPANLUNGSOD OR BAYAN, or ARMM REGIONAL

LEGISLATIVE ASSEMBLY BELONGING TO THE SAME

PARTY OR COALITION, SHALL COLLECTIVELY BE

ENTITLED TO ONE (1) WATCHER

If, BECAUSE OF LIMITED SPACE, all watchers cannot be

accommodated in the polling place, preference shall be

given to the watchers of:

the dominant majority party

dominant minority party

citizen’s arm.

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Other civil, professional,business, service, youth

and any other similar

organizations shall be

entitled to COLLECTIVELY appoint ONE WATCHER in

every polling place, upon

prior authority of the

Commission.

WATCHER

BUSINESS

YOUTH

CIVIL SERVICE

PROFESSIONAL

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1. REGISTERED VOTER of the city or

municipality comprising the precinct

where he is assigned.

2. Of GOOD REPUTATION.

3. Has not been CONVICTED BY FINAL

JUDGMENT of any election offense orany crime.

4. Knows how to READ and WRITE

Filipino, English or a local dialect.

5. Not related within the FOURTH CIVILDEGREE OF CONSANGUINITY OR

AFFINITY to the BEIs in the polling

place where he seeks appointment as

watcher.

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NOT LATER THAN APRIL 28, 2013,independent candidates, registered parties,

organizations or coalitions authorized by the

Commission shall SUBMIT to the Election

Officers concerned:

names and signatures of their

representatives authorized to appoint

watchers in the city or municipality.

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1. Deliver their appointments to BEI chairman upon

entering the polling place. The chairman shall RECORD the names in the

minutes with a notation under their signatures thatthe watchers are not disqualified.

2. Not speak to any member of the BEI or to any voter, oramong themselves, in such a manner that would distractthe proceedings of the BEI.

3. The watchers representing the dominant majority and

dominant minority parties and PPCRV, shall, IF

AVAILABLE, affix their signatures and thumbmarks in theERs.

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1. WITNESS and INFORM themselves

of the proceedings of the BEI.

2. TAKE NOTE of what they may see orhear.

3. TAKE PHOTOGRAPHS of the :

proceedings and incidents, if

any, during the voting and

counting of votes Printed election returns

ballot boxes

NOTE:CANNOT take

photographs of

ballots in possession

of voters.

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File a protest against any irregularity orviolation of law which they believe mayhave been committed by:

the BEI

any BEI member or any person

Obtain from the BEI a certificate as tothe filing of such protest and/or theresolution thereof

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BEIs shall get the forms,documents and supplies earlyin the morning of election day.

EXCEPT IN CASE OFEARLY DELIVERY asauthorized by COMELEC

City/Municipal Treasurersshall distribute the specific

forms, documents andsupplies per precinct/clustered precincts.

27

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SUPPLIES AND MATERIALS FOR TESTING AND SEALING

ELECTION FORMS

A6 – TS Test Ballots 10 Pieces

A9 – TS Manual Election Returns 1 Piece

A11 Minute of Testing andSealing; Voting and Counting

2 Pieces

A12 - C Paper Seal for PCOS Box 1 Piece

ENVELOPES

A17 – TS For Counted Test Ballots, ERsand other reports

1 Piece

Envelope for Minutes of Testing and Sealing; Voting

and Counting2 Pieces

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A. FROM CITY/MUNICIPAL TREASURER

CEF NO. FORMS AND SUPPLIES RATE OF DISTRIBUTION ELECTION FORMS

A3 Poster Indicating the clustered precincts’ number 1

Piece A6 Official Ballots 1 1 pc. per voter

A11 Minutes of Voting and Counting of Votes 1 Set of 2 copies A12 Paper seals 75 Pieces

A14 Certificate of Receipt of Official Ballots, Other Forms and Supplies by BEI 3 Pieces A27 Official Receipt of Election Returns 30 Pieces

ENVELOPES FOR VOTING AND COUNTING A15 For Rejected, Half of torn Unused Official Ballots, Other Half of Torn Unused Official Ballots 3 Pieces A17 For Election Returns 30 Pieces

OTHER ENVELOPES A18 For Minutes of Voting and Counting of Votes 1 Set of 2 Piece

A18-A For Back-up Memory Card, Initialization Report, Audit Log, and Precinct Statistical Report 6 Pieces A19 For Key of Ballot Box 3 Pieces

OTHER FORMS

A30/A31 Temporary Appointment of Chairman/Poll Clerk/ Third Member/ Support Staff 10 Pieces

A35 Certificate of Challengers or Protest and Decision of the BEI 10 Pieces

A39 Oath of Voter Challenge for Illegal Acts 10 Pieces

A40 Oath of Identification of Challenged Voter 10 Pieces

SUPPLIES

Seal Locking Security Seal for Printer Cover and Memory Card Ports 2 PiecesBond Paper (long) 20 Pieces

Ballot Secrecy Folder 12 Pieces

Thumbprint Taker 1Pcs. Per Precinct

in a cluster

Plastic Seal for the Ballot Box 5 Pieces

Indelible Stain Ink 5Bottles PerPrecinct in a

cluster

Instruction to Voters 1

Pcs. Per Precinct

in a clusterBall pens 4

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1. Two (2) copies of the Precinct

Computerized Voters List (PCVL),

a. One (1) copy for posting outside the polling

place

b. The other copy for use by the BEI during thevoting

2. One (1) copy of the Election Day

Computerized Voters List (EDCVL)

B. FROM THE ELECTION OFFICER

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3. Copies of APPOINTMENT and OATH

of Office of the BEI and Support

(A5 and A5-A)

4. PCVL and EDCVL should all be DULY

CERTIFIED by the Election

Registration Board.

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DUTIES OF THE BEI UPON RECEIPT OF THE FORMS AND

SUPPLIES

1. CHECK the different election

forms, documents and supplies

and the quantity actually

received.

2. . SIGN a Certificate of Receipt

(A14) in three copies.

3. PLACE the official ballots in a

corrugated box provided by theCommission.

4. DELIVER the original copy to the

City/ Municipal Treasurer.

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Temporary Appointmentof Chairman/PollClerk/Member (Annex“A”)

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Certificate of Challengeor Protest and Decision of the BEI (Annex “B”)

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Oath of Voter Challengedfor Illegal Acts(Annex “C”)

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Oath to Identify aChallenged Voter(Annex “D”)

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MAY 13, 2013

Sun Mon Tues Wed Thu Fri Sat

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 28 29

30 31

13

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if there are voters within thirty (30) meters in front of the polling place who have not yet cast their votes,

Voting after 7:00 pm allowed:

7:00 am until 7:00 pm

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40

Voters shall cast their votes in the

POLLING PLACE DESIGNATED by the

Commission. The poster indicating the

clustered precinct number (A3) shall be

prominently posted near or on the door of the polling place.

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OPTIONAL:

Especially in highly urbanized cities

Ask the following question:

1. What measure/s did you adopt in 2010

to manage queueing problems?

Using your handouts as guide, write

down your crowd management plan forthe May 13, 2013 elections.

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REGISTERED VOTERS:

All registered voters whose names appear

in the EDCVL only , unless their names aremanually crossed out from the EDCVL with

the following annotations, duly signed by

the EO:

a. The voter has transferred to another

district/city/municipality

b. The voter has died.

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Any voter or watcher may challenge any person

offering to vote for:

Not being REGISTERED.

Using the NAME OF ANOTHER.

Suffering from an EXISTINGDISQUALIFICATION.

In such case, BEI shall require challenged voterto present proof of:

Registration

Identity

Qualification

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BEI SHALL IDENTIFY the voter, in the VRR orEDCVL, through his/her:

photograph or

fingerprint orspecimen signatures

In the absence of the above-mentioned proof of

identity:any BEI member may identify under oath a

voter, and such act shall be reflected in the Minutes.

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45

A VOTER or WATCHER may challenge any person

offering to vote on the ground that he:

1. Received or expects to receive, paid, offered

or promised to pay, contributed, offered or

promised to CONTRIBUTE MONEY or ANYTHING

OF VALUE as consideration for his vote or forthe vote of another; or

2. Made or received a promise to

INFLUENCE THE GIVING OR WITHHOLDING

of any such vote; or3. Made a BET or is interested directly or

indirectly in a bet that depends upon the

results of the election.

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46

To be able to vote,

challenged voter shall TAKE ANOATH before the BEI that he

has not committed any of the

acts alleged in the challenge.

If voter REFUSES to take an

oath, the challenge shall be

sustained and the voter shallnot be allowed to vote.

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47

BEI shall record in theMinutes:

All CHALLENGES and

OATHS taken inconnection therewith.

DECISION in each case

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48

5. The ballot box shall REMAIN LOCKED during

voting.

1. Voters shall vote in the ORDER OF THEIR ARRIVAL in

the polling place.

2. No watcher shall ENTER THE PLACE RESERVED for the

voters and the BEI, nor MINGLE AND TALK with the

voters.

3. No persons CARRYING FIREARMS OR DEADLY WEAPONS

shall enter the polling place, except those expressly

authorized by the Commission.

4. There shall be NO CROWDING OF VOTERS and

DISORDERLY BEHAVIOR inside the polling place.

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1. Members of the BEI and SUPPORT STAFF.

2. Watchers who shall stay only in the SPACERESERVED for them.

3. REPRESENTATIVES of the Commission.

4. TECHNICAL SUPPORT STAFF assigned in the

voting center duly designated by the

Commission.

5. Voters CASTING their votes.

6. Voters WAITING TO CAST their votes.

7. Jail/Prison Escorts escorting detainee

voters.

8. Support Staff of the SBEI-PWD,

Monitoring Groups, Representatives of

the CHR.

9. OTHER persons who may be specifically

authorized by the Commission.

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50

1. Any Officer or Member of the AFP or

the PNP.

2. Any PEACE OFFICER or any ARMED

PERSON belonging to any extra-legal

police agency, special forces,

reaction forces, strike forces, CAFGU,

barangay tanods or other similarforces.

3. All other kinds of armed or unarmed

extra-legal police forces; and

5. Any barangay official, whether

elected or appointed.

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The Board may, BY MAJORITY VOTE, if

it deems necessary, order the detail

of a policeman or any peace officer

for:

1. PROTECTION of the BEIs and

the PCOS Machine.

2. PROTECTION of election

documents and paraphernalia.

3. Maintenance of PEACE AND

ORDER.

Note: They shall stay outside the

polling place near enough to be easily

called by the Board at anytime. Such

order shall be entered in the Minutes.51

PROHIBITION ON VOTING

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52

1. BRING the ballot, secrecy folder or marking pen outside of thepolling place.

2. SPEAK with anyone other than as herein provided.

3. PREPARE his ballot without using the secrecy folder or EXHIBITits contents.

4. FILL his ballot accompanied by another, except in the case of an illiterate or person with disability.

5. ERASE any printing from the ballot ,or PUT any distinguishingmark thereon.

6. USE of carbon paper, paraffin paper or other means of making

a copy of the contents of the ballot, or otherwise make use of any other scheme to identify his vote, including the use of communication devices.

7. INTENTIONALLY TEAR or DEFACE the ballot; and

8. DISRUPT or ATTEMPT to disrupt the normal operation of thePCOS.

PROHIBITION ON VOTING

PREPARATION OF BALLOTS FOR ILLITERATE

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53

Assistance in the Preparation of Ballot

A voter shall be allowed to vote as illiterate or

person with disability (PWD) unless such fact is

indicated in the EDCVL. If so, he may be assisted

in the preparation of his ballot, by any:

a) Relative within the fourth civil degree of

consanguinity and affinity; or

b) Any person of his confidence who

belongs to the same household; or

c) Any member of the BEI.

A person who is physically impaired may also be

assisted in feeding his ballot into the PCOS by

the Third Member/Support Staff.

AND PERSON WITH DISABILITY (PWD)


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Assistance in Using the PCOS

ALL Assistors must be of voting age.

Only the BEI Members may assist an illiterate or person with disability more

than three (3) times.



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In all cases, the poll clerk shall:

First VERIFY from the illiterate or person with disabilitywhether the latter had authorized the assistor to helphim to cast his vote.

The shall, in the presence of the illiterate or person withdisability, prepare the ballot using a ballot secrecyfolder.

The assistor shall bind himself in writing and under oathto FILL THE BALLOT STRICTLY in accordance with the

instructions of the voter and NOT TO REVEAL THECONTENTS thereof, by affixing the signature in theappropriate space in the Minutes.



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ALL polling places of the precincts where there

are PWDs shall be located at the ground floor of

the voting centers. For this purpose, the EOs

shall coordinate with the proper school or

building officials.



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PWDs, Senior Citizens and detainee voters voting in

their respective polling places shall be afforded their

right to an express lane and made to vote as soon as

they arrive.

PROHIBITION AGAINST PREMATURE

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During voting, no member of the BEI shall make

ANY ANNOUCEMENT as to:

Whether a certain registered voter has already

voted or not

As to how many have already voted

As to how many so far have failed to vote

Any other fact tending to show or showing the

state of the polls

Any statement at any time, except as witness

before a court or body as to how many persons

voted

PROHIBITION AGAINST PREMATURE

ANNOUNCEMENT OF VOTING

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PRELIMINARIES OF VOTING

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• SEC. 44 Preliminaries to the

voting. – The BEI shall:

a) Meet at the polling place at

six o’clock in the morning of

Election Day;b) Ensure that the PCOS box

and the ballot box are inside

the polling place;


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c) Set-up or arrange the polling place in

accordance with, whenever practicable,

the Lay-out of Polling Place provided in

Annex “E”;

d) Post one (1) copy of the PCVL of each

precinct in the cluster, near or at the door

of the polling place, preferably the

pages/sheets are spread out to give free

access to voters who are checking their

names in the list, if there is space;


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e) For precinct/clustered precinct with persons

with disability (PWD) whose polling place isnot on the ground floor but have been

provided with an accessible polling place

and detainee voters (DV) the BEI of the said

regular polling places shall, using the EDCVL-PWD and/or EDCVL-DV:

1) Annotate the PWDs’/DVs’ names in the

EDCVL with “PWD/DV”

2) Affix his initial beside the annotation


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3) Enter in the Minutes the

number of PWD/DV andthe fact that their names

were annotated with

“PWD/DV”

4) In the presence of the

SBEI-PWD/DV support

staff, segregate the ballots

allocated for the PWD/DV,and insert the same in a

folder;



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5) Place the folder inside an envelope, close

the envelope and seal the envelope usinga paper seal. The envelope and paperseal shall be provided by the SBEI-PWD/SBEI-DV support staff

6) Affix their initials on the paper seal; and

7) Turn over the envelope containing thePWD/DV ballots to the SBEI-PWD/SBEI-

DV support staff, as the case may be


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f) Show to the watchers and the public presentthat the:

1) PCOS box is sealed;

2) Ballot box is empty and thereafter, locked

with four (4) plastic seals;3) Package of official ballots is duly sealed,

and thereafter break the seal.

g) Remove the paper seal of the PCOS box;

h) Open the PCOS box;



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i) Check whether the following

are inside the PCOS box:

1)Checklist contents of the

box;

2)PCOS machine;3)Power cord of the PCOS;

4)One (1) envelope containing

spare iButton;

5)Thirteen (13) rolls of official

thermal paper;



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6)Three (3) security PINs of the BEI;

7)One (1) PIN for re-zeroing which shall remainin the PCOS box;

8)Modem/BGAN, if any; and

9)Two (2) copies of the Minutes.

There shall be at least one (1) Modem in every

polling center, or one (1) BGAN in every polling center without local telecommunication signal.


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i) Retrieve the Minutes from thePCOS box, and:

1) Check if the serial number of the

paper seal used in the PCOS box is

the same as the serial numberrecorded in the Minutes;

2) Enter in the Minutes the number

of ballots as indicated in the

package of the ballots; and the

fact that the PCOS box, and the

package of ballots were shown to

the public with the seals intact.



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j) Retrieve the security PIN from the PCOS box and

distribute the same among themselves. The RE-ZERO Pin shall be retained inside the PCOS box. If

there is a need to use the RE-ZERO Pin on

Election Day, inform the Technical Support

Personnel, the reason for the need, and enter

such fact in the Minutes;

k) Retrieve the PCOS from its box;



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l) Show to the public that the printer cover of the PCOSand the slots labeled POLL WORKER and

ADMINISTRATOR containing the main memory card

and back –up memory card, respectively, are sealed;

m) Place the PCOS properly on top of the ballot box;



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n) Break the plastic fixed length seal of the printercover of the PCOS;

o) Open the printer cover and the Chairman shall take

out the iButton security key;

p) Ensure that the roll of official thermal paper is

properly installed;

q) Close the printer cover;



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r) Connect the power adaptor to the PCOS AC power

port (20VAC) and plug the other end to the

electrical outlet. There shall be no passage between

PCOS and its power outlet.

s) Connect the battery to the PCOS DC power port (12

VDC). If there is no power, press with a ballpoint

pen the RESET button located at the top of the

PCOS AC power port.



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t) Wait until the PCOS displays the message “BEI AUTHENTICATION

PLEASE INSERT SECURITY KEY FOR AUTHENTICATION”. The

Chairman shall:

1) Place the iButton Security key on top of the iButton Security

key receptacle and apply slight pressure thereon. A message

“PLEASE ENTER SECURITY PIN” will be displayed in the screen.2) Enter the Security PIN

3) Wait until the message “BEI SECURITY KEY VERIFIED” appears

on the PCOS screen. A message “IS THIS THE CORRECT TIME?”,

with “YES/NO” options appearing on the screen.



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4) Select “YES” if the date and time is correct, and

enter such fact in the Minutes.

5) Select “NO” if the date and time is incorrect. The

screen will display “SET YEAR”. Press “+++” if the

year displayed is less than 2013 or press “---” if yearis more than 2013, then press enter. The PCOS will

then display the “SET MONTH” then “SET DAY” then

“SET DATE,HOUR,MINUTE”. Just press either “+++” to

increase or “---” to decrease the month, day, hourand minute then press “ENTER”. After correction of

the date and time has been effected, enter such fact

in the Minutes.



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6) Wait until the MAIN MENU is displayed.

u. The certified IT-capable member of the BEI shall perform the

following procedures:

1) Select “OPEN VOTING” from the main menu. The PCOS shall

then:

i. Ask the PIN of the poll clerk who will then enter his PIN,

and press ENTER;

ii. Ask for the second PIN from the third member who will

then enter his PIN , and press ENTER;

iii. Display a message “PIN ACCEPTED”;

iv. Display two (2) options: “INITIALIZE VOTE COUNTERS” and

“PREVIOUS SCREEN”

v. Press the “INITIALIZE VOTE COUNTERS” options of the PCOS.


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The PCOS shall:

1) Display the message “INITIALIZING VOTE COUNTERS

(ENSURING THAT VOTE COUNTERS ARE ZERO)

PLEASE WAIT…”;

2) Display the message “RESULTS HAVE BEEN ZEROED”;3) Automatically print Initializing Report showing zero

(0) vote for each candidate including the geographic

information (province, city/ municipality, barangay,

voting center and individual precinct in the cluster);



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4) After printing the Initialization Report, the PCOS will

display the message, “WOULD YOU LIKE TO PRINTMORE COPIES OF THE ZERO TAPE?”, with “YES and NO” options. Press “NO”. The PCOS will display the message“PLEASE INSERT BALLOT”. Now, the PCOS is ready to

accept ballots.w) Detach the Initialization Report, affix their signatures

thereon including those of the representatives of thepolitical parties, candidates or citizens arms present;and

x) The Chairman shall then place the Report inside theenvelope (CEF No. A18-A) for submission to the EOafter the voting.



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The BEI, in coordination with the DepEd

Supervisor, shall designate a room to be

used as holding area, when necessary.

The holding area will be used by the

voters waiting for their turn to vote. The

voters shall sit/arrange themselves on a

first come first serve basis.

NOTE: Giving numbers to the voters to

determine their sequence of voting is

strictly prohibited.



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79

1. The voter will LOOK FOR

HIS NAME in the PCVL

posted near the door of thevoting center and

DETERMINE HIS PRECINCT

NUMBER and SEQUENCE

NUMBER.

PROCEDURE:



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2. The voter will APPROACH

ANY MEMBER OF THE BEI

OR ITS SUPPORT STAFF, IF

ANY, AND STATE HISNAME, PRECINCT

NUMBER AND SEQUENCE

NUMBER.

PROCEDURE:

BEI

BEI

BEI


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3. The BEI or the

support staff shall

VERIFY IF THE NAME

OF THE VOTER IS IN

THE EDCVL.

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82

4. If his name is found, his fingernails

shall be checked for any indelible ink

stain. If stained, the voter shall be

directed to LEAVE the polling place after

informing him the reason thereof.

5. If the fingernail is not stained, Establish

the identity of the voter.

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83

6. If satisfied with his identity, the name of the voter

shall be distinctly announced to be heard throughout

the polling place. If not satisfied with his identity, the

voter shall be directed to leave the polling placeinforming him of the reason thereof.

7. If the voter is not challenged, or having been

challenged, the QUESTION HAS BEEN DECIDED IN HISFAVOR, require the voter to sign in the EDCVL. In case

of illiterate voters, or PWDs who cannot sign, requires

the Chairman to write VOTED in the signature box .

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84

8. Thereafter, the voter shall be directed to the

Chairman who shall:

a.) Authenticate the ballot by affixing his

signature at the designated space of the front of the

ballot. NOTE: Failure to authenticate the ballot shall

not invalidate the ballot but shall constitute an

election offense.

b.) Show to the voter that the ballot beinggiven is not torn or smudged, and has not yet been

filled up

c.) Place such ballot inside the ballot secrecy

folder.

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85

d.) Give the ballot secrecy folder and the

marking pen to the voter with the instruction that the

ballot shall be kept clean and free from unnecessary

markings.

e.) Instruct the voter on HOW TO FILL-UP THE

BALLOT PROPERLY.

f.) Direct the voter to fill-up the ballot in the

designated voting area.

ONLY THE CHAIRMAN shall issue the official

ballots, and NOT MORE THAN ONE (1) BALLOT

shall be issued at one time.

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86

VOTING shall be conducted in the following

manner:

1. The voter shall FILL HIS BALLOT BY FULLY

SHADING THE OVALS beside the names of the

candidates and the party, organization or

coalition participating in the party-list systemrepresentation of his choice.

2.The voter shall then APPROACH THE PCOS,

INSERT HIS BALLOT in the ballot entry slot and

wait until the message “CONGRATULATIONS.YOUR VOTE HAS BEEN REGISTERED” appears on

the screeen.

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87

3. The Third Member/Support Staff shall

MONITOR the PCOS screen to make sure that the

ballot was successfully accepted. Thereafter,

apply indelible ink to the voter’s right forefinger

nail or any other nail if there be no forefingernail; and

4. Instruct the voter to return the ballot secrecy

folder and marking pen to the Third

Member/Support Staff, and then leave thepolling place.

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1. Receive the accomplished ballots by the PWD/detainee

voters before the close of voting hours on election day.2. Upon receipt of the sealed envelope containing the

accomplished ballots as submitted by the SBEI-PWD/SBEI-

DV support staff, enter such fact in the Minutes.

3. Announce to the public that the accomplished ballots of

PWDs/DVs and torn unused ballots, if there are any, have

been received.

4. Open the envelopes only when all the voters in the

clustered precincts have finished voting.

5. Feed the ballots to the PCOS machine.

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6. One half of the torn unused ballots shall be placed inside

the envelope for the purpose (CEF No. A15) for submission to

the EO, and the other half of the torn unused ballots inside

the other envelope (CEF No. A-15) which shall be deposited

inside the ballot box.

7. Enter such fact in the Minutes.

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1. Voter will LOOK FOR HIS NAME in the

PCVL posted near the door of the voting

center and DETERMINE HIS PRECINCT AND

SEQUENCE NUMBER.

2. Voter will APPROACH THE BEI OR THE

SUPPORT STAFF OR IN-CHARGE OF THE

PRECINCT.

3. The voter will GIVE HIS SEQUENCE

NUMBER IN THE PCVL,NAME AND

ADDRESS and other data concerning his

person.

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4. The BEI or the support staff shall VERIFY IF

THE NAME OF THE VOTER IS IN THE EDCVL.

5. Issue a CERTIFICATION to the voter ,

stating that he is a registered voter of theprecinct but there are NO MORE

AVAILABLE BALLOTS FOR USE.

6. RECORD such facts in the Minutes

7. Request the Third Member to

ACCOMPANY the voter to the NEXTPRECINCT belonging to the same councilor

district, where he shall cast his vote.

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92

The CHAIRMAN OF THE PRECINCT where thevoter is directed to vote shall:

Require the voter CERTIFICATION

issued by the Chairman of his precinct.

Record the following

NAME of the VoterPRECINCT NUMBER

Fact that a CERTIFICATION that

there are no available ballots

Write the name of the voter in the

EDCVL OPPOSITE HIS NAME HISPRECINCT NUMBER

Before issuing the ballot, observe Step

a) to f) of section 34 and provision of

Section 35.

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Ballots may be rejected by the PCOS during scanning.

There are THREE (3) TYPES OF MESSAGES if the ballot

is rejected.

a. “AMBIGUOUS MARK”

Let the voter REVIEW HIS BALLOT and

ENSURE that the ovals opposite the names of

candidate/party voted for are FULLY

SHADED. Voter is allowed to RE-FEED his

ballot four (4) times.

b. “MISREAD BALLOT” Let the voter RE-FEED the ballot in FOUR

(4) DIFFERENT ORIENTATIONS.

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94

c. “ INVALID BALLOT”

VERIFY if the ballot belongs to the

precinct. If the ballot BELONGS TO

ANOTHER PRECINCT, the voter shallRETURN the ballot to the Chairman. If the

ballot belongs to the precinct, let the voter

re-feed the ballot in four (4) different

orientations.

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d. In all cases, if the PCOS rejects a ballot, the voter shall return

the ballot to the chairman who shall:Distinctly mark the back thereof as REJECTED;

Require all members of the BEI to SIGN at the back

thereof; and

Place the rejected ballot inside the envelope for rejectedballots (A15).

No replacement ballot shall be issued to a voter whose ballot is

rejected by the PCOS.

Any party objecting to the rejection of the ballots shall reduce

his objection in writing, which the BEI shall attach to and note

in the Minutes.

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The Chairman, in the presence of BEI shall

1. RECORD in the MINUTES the QUANTITY OF

UNUSED BALLOTS.

2. TEAR the unused ballots in half LENGTHWISE.

3. PLACE ½ of the torn ballots in the Envelope For

Rejected ballots, Half of Torn Unused Official Ballots

and Other Half of Torn Unused Official Ballots (CEF

No. A15), and submit said envelop to the EO for

keeping.

4. PLACE THE OTHER HALF in another envelope

(A15), then deposit the same inside the ballot box

for valid ballots. Such fact shall be entered in the

Minutes.

PROCEDURE:

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After voting has been closed, Eight (8)copies of Election Returns will be printed.

The CHAIRMAN shall:

1. ANNOUNCE THE TOTAL NUMBER OF VOTES

received by each candidate; and

2. STATE THEIR CORRESPONDING OFFICES.

The POLL CLERK shall

ANNOUNCE THE POSTING OF A COPY of

the 2nd copy of the ER for national andlocal positions within the polling place.

NOTE: Failure to post the copy of ER shall

constitute an election offense.

PROCEDURE:

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3. The CHAIRMAN shall:

After forty-eight (48) hours,

following the posting, thechairman of the BEI shall DETACH

the posted printed copy on the

wall and keep the same in his

custody.

PROCEDURE:

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Electronic Transmission of

Election results to:

1. MBOC/CBOC

2. Central Server 3. Transparency Server

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1. 22 COPIES OF ERs. (National and Local)

2. STATISTICAL REPORT.

3. AUDIT LOG REPORT

• The Statistical Report and Audit Log Report

shall be placed in the envelope (A18-A) where

the Initialization Report was placed.

• The BEI shall NOT STOP or POSTPONE the

counting until it has been completed, unless

otherwise ordered by the Commission.

The PCOS machine shall generate the three (3) following

reports:

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1. The BEI shall SIGN AND AFFIX THEIR

THUMB MARKS in the ERs.

2. The BEI shall INVIDUALLY FOLD THE

FIRST SEVEN (7) COPIES of ERs.

3. SEAL each of them with SERIALLY

NUMBERED PAPER SEALS, place in

the envelope (A17), and seal the

envelopes.

PROCEDURE:

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4. The ERs for SENATORS AND PARTY-LIST SYSTEM shall be

distributed to the following:

City or Municipal Board of Canvassers;

Commission;Citizens’ Arm, PPCRV;

Dominant majority party as determined by the

Commission

Dominant minority party as determined by the

Commission

Ballot Box;

Provincial Board of Canvassers

For the NATIONAL position:

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One (1) to be posted conspicuously on a wall

within the premises of the polling place or

counter center.

Ten (10) accredited major national parties in

accordance with a voluntary agreement among

them, excluding the dominant majority and

minority parties.

If no agreement is reached, COMELEC

shall decide.

Two (2) accredited major local parties inaccordance with a voluntary agreement among

them.

If no agreement is reached, COMELEC shall

decide.

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Four (4) NATIONAL broadcast or print media entities as

determined by COMELEC.

Two (2) LOCAL broadcast or print media entities as

determined by COMELEC.

Four (4) major citizens’ arm and non-partisan

organizations enlisted by COMELEC.

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5. The ERs for LOCAL OFFICIALS AND MEMBERS OF THE

HOUSE OF REPRESENTATIVES shall be distributed to the

following:

City or Municipal Board of Canvassers;Commission;

Provincial Board of Canvassers;

Regional Board of Canvassers in the case of ARMM;

The Citizens’ Arm PPCRV;Dominant majority party as determined by the

Commission;

Dominant minority party as determined by the

Commission;

For the LOCAL positions:

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One copy shall be posted at the polling place or counting

center;

Ballot Box;

Ten (10) accredited major national parties in accordancewith a voluntary agreement among them, excluding the

dominant majority and minority parties.

If no agreement is reached, the Commission shall

decide.

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Two (2) accredited major local parties in accordance with avoluntary agreement among them.

If no agreement is reached, the Commission shall decide.

Five (5) NATIONAL broadcast or print media entities as

determined by the Commission.

Two (2) LOCAL broadcast or print media entities as

determined by the Commission.

Three (3) major citizens’ arms and non-partisan organizations

enlisted by the Commission.

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1. After printing ALL REPORTS and TRANSMISSION OF

PRECINCT RESULTS to all destinations, the PCOS shall

automatically display the main menu.

2. The operator shall press the “SHUTDOWN” option.

b. The PCOS shall AUTOMATICALLY SHUTDOWN.

PROCEDURE:

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PROCEDURE:Upon the termination of the counting of votes and the

announcement of the results, the BEI shall:

1. PLACE INSIDE THE BALLOT BOX the sealed envelopes containing

the following:

Copy of printed ER intended for the ballot box;

Copy of the Minutes intended for the ballot box;

Half of torn unused ballots; and

Rejected Ballots.

2. SEAL THE SLIDING COVER of the ballot box with plastic seal.

five (5) self-locking yellow plastics seals with serial ;

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5. Deliver the ballot box accompanied by watchers, to the city or

municipal treasurer, except the ballot box that will be subjected to

Random Manual Audit.

In case the ballot box delivered by the BEI is not sealed, thetreasurer shall seal the ballot box, and include such fact , including the

serial number of the plastic seal used, in his report to the Commission.

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6. Deliver to the Election Officer the following:EDCVL

PCVL;

Envelope (A11) containing the copy of the

Minutes intended for the Comelec;

Envelope (A15) containing the other half of torn unused official ballots;

Envelope containing Initialization Report,

Precinct Audit Log Report and Precinct

Statistics Report.

The envelopes containing copies of the ERs

intended for the PBOC, RBOC (ARMM) and

the Commission.

The envelope containing the main memory

card for use by the C/MBOC

PROCEDURE:

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PRESERVATION OF THE LIST OF VOTERS

The Election Officer shall keep the EDCVL and PCVL in

a safe place until such time that the Commission gives

instructions on their disposition.

Omission or erroneous inclusion of documents in theballot box. If after sealing the box, the BEI discovers that

some documents or articles required to be placed in the

ballot box were not placed therein, the BEI, instead of

opening it to place therein said documents or articles,shall deliver the same to the EO. The EO shall take

appropriate measures to preserve the integrity of the

documents.

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In no instance shall the ballot box be

reopened to place therein or to take out therefrom

any document or article except in proper cases and

with prior written authority of the Commission thru

the Chairman of the Board of Canvassers concerned

to retrieve copies of the election return or main

memory card which will be needed in any canvass.

In such instance, the members of the BEI , the

treasurer and the watchers shall be notified of thetime and place of the opening of said ballots.

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“LET US NEVER FORGET THAT

GOVERNMENT IS OURSELVES AND NOT AN ALLIEN POWER OVER US. THE

ULTIMATE RULERS OF OUR DEMOCRACY

ARE NOT A PRESIDENT AND SENATORS

AND CONGRESSMEN AND GOVERNMENT OFFICIALS BUT THE VOTERS OF THIS

COUNTRY” FRANKLIN D. ROOSEVELT

1 GI - BEI

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