SAP & Alfresco –

Solutions for your business

Volker Blaesig, CIO, pernexas GmbH

connexas: Link SAP with Alfresco & Activiti

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SAP certification

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Highlights

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Seamless integrated in SAP

Pricing as OTL or Subscription

Stay in your known environment

Solutions – Invoice processing

Employee folder

…

Support of many SAP areas

(ERP, CRM, SRM, HCM, …)

Metadata replication –

find SAP data in Alfresco

SAP HANA & Alfresco

Collaboration across departments and systems

Challenge

• Where is my content?

• How can I reduce content repositories?

• How can I connect to SAP?

• How do I get my cost controlled?

– Process

– Infrastructure

Solution

• Alfresco as central repository - switch off old systems, 20 mio. documents have been migrated

• Single source of truth – one search in Alfresco

• Connect to SAP via connexas

– High user acceptance by direct access to documents from within SAP

– Up to 10.000 new documents per day, 90% related to SAP

• Project work enhanced – 500 sites for collaboration

• Alfresco hybrid – share also with externalresources

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Invoice processing

Challenge

• 335 retail stores across Australia

• Decentralized invoice processing

• Long run times (send mail up to one week)

• Where is the invoice?

• Processing cost very high per invoice

Solution

• Decentralized scanning collects documents

across Australia

• Alfresco & SAP connected via connexas

• Electronic/automated workflow for invoices

• No documents get lost, a single source of

truth

• Reduce document collection/preparation

time from one week to less than 1 hour

• Reduced the amount of time spent for

document related tasks

• High user acceptance as the access to

invoices is much easier from within all stores

in SAP and Alfresco

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Migrating SAP-DMS environment to SAP-Alfresco

Challenge

• Existing environment not supporting the

IDB requirements

• Complex infrastructure

• Many systems to integrate

• External access

Solution

• Integrate Alfresco / connexas

• Migrate existing SAP scenarios to Alfresco

• Integrate to SAP ESS

• End user has same experience like before in

existing scenarios

• Enable local specific requirements

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Alfresco-SAP Integration overview at IDB

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Old DMS

Migration SAP related documents @ IDB

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AdoptTOA…

ExistingDMS

Content/Metadata

Implemented scenarios

• SAP HR:

– Employee photo

– Personal data

– Certificates

• SAP MM:

– Purchase requisition

– Purchase order

– Goods receipt

• SAP FI

– Invoice

– Budget workbench

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Lessons learned

• Match your Alfresco landscape with your SAP landscape

• Provide the same SLA to Alfresco than your SAP system

• Communication and trust between your SAP & Alfresco teams is key

• The implementation partner makes the difference

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We are already there:

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Users successfully joining Alfresco with SAP (customers and partners)

connexas Sources

• Product Web Page: http://www.connexas.eu/

• Free Trial: http://www.connexas.eu/trial/

• YouTube channel (videos about connexas): http://www.youtube.com/user/pernexas

• Alfresco Partner pernexashttp://www.alfresco.com/partners/pernexas

• Alfresco AddOns:https://addons.alfresco.com/addons/connexas

• SAP Certificate (search for connexas or Alfresco): http://global.sap.com/community/ebook/2013_09_adpd/enEN/search.html#search=alfresco&recordid=6576&tab=certifications

• SAP Store: https://store.sap.com (search for connexas or Alfresco)

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Volker Blaesig

www.pernexas.com

www.connexas.eu

Volker.Blaesig@pernexas.com

@Blaesig

@pernexas