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Makerere Carnegie IDP Phase III, Year I Midterm Progress Report as of July 31st, 2009 Page|1

Table of Contents

TABLE OF CONTENTS ...................................................................................................................................1

1.0. FURTHER STRENGTHENING RESEARCH CAPACITY AT MAKERERE UNIVERSITY....................3

1.1. PROJECT DETAILS ..................................................................................................................................3 1.2. PROGRESS ON THE ACTIVITY IMPLEMENTATION:.....................................................................................3 1.3. MONITORING &EVALUATION .................................................................................................................7 1.4. FINANCIAL PROGRESS REPORT OF THE STRENGTHENING RESEARCH CAPACITY PROJECT AS OF JULY 31ST

2009 ................................................................................................................................................. 12 1.5. PROCESS EVALUATION PLAN 2008 - 2011 FOR FURTHER STRENGTHENING RESEARCH CAPACITY PROJECT

...........................................................................................................................................................13

2.0. REPOSITIONING THE GENDER MAINSTREAMING PROGRAMME IN MAKERERE UNIVERSITY:

REAFFIRMING MAKERERE�S COMMITMENT TO WALKING THE TALK IN THE NEXT THREE

YEARS .............................................................................................................................................16

2.1. PROJECT SUMMARY .............................................................................................................................16 2.2. ACTIVITY PROGRESS REPORT ..............................................................................................................16 2.3. MONITORING AND EVALUATION........................................................................................................... 18 2.4. FINANCIAL PROGRESS REPORT .............................................................................................................19 2.5. TIME LINES FOR THE REMAINING ACTIVITIES ........................................................................................ 19

3.0. GENDER & TECHNOLOGY: CONSOLIDATING GAINS IN ICT INSTRUCTION AND RESEARCH

PROGRESS REPORT JULY 31, 2009..............................................................................................21

3.1. PROJECT SUMMARY .............................................................................................................................21 3.2. ACTIVITY NARRATIVE REPORT ............................................................................................................ 21 3.3. SUMMARY BUDGET FOR GENDER AND TECHNOLOGY FOR YEAR 1 OF PHASE III AS AT JULY 31, 2009 ....24

4.0. INFUSION OF QUALITY ASSURANCE AT MAKERERE UNIVERSITY � PROGRESS REPORT AS

AT 31ST JULY 2009.........................................................................................................................25

4.1. NARRATIVE REPORT ON ACTIVITIES ..................................................................................................... 25 4.2. MONITORING AND EVALUATION ACTIVITIES.........................................................................................27 4.3. CONNECTIONS TO OTHER PROJECTS ..................................................................................................... 27 4.4. PROGRAMME SUPPORT NEEDED (INTERNAL)....................................................................................... 27 4.5. FINANCIAL STATUS OF THE CARNEGIE QUALITY ASSURANCE PROJECT AS AT 31ST JULY 09 ....................28 4.6. FINANCIAL NARRATIVE REPORT ..........................................................................................................28 4.7. TIMELINES OF REMAINING ACTIVITIES OF THE QUALITY ASSURANCE PROJECT .......................................30

5.0. DEVELOPMENT OF RESOURCE MOBILIZATION AT MAKERERE UNIVERSITY PROGRESS

REPORT AS OF 31ST JULY 2009 ....................................................................................................31

5.1. PROJECT DETAILS ................................................................................................................................31 5.2. ACTIVITY PROGRESS REPORT ..............................................................................................................31 5.3. MONITORING & EVALUATION ..............................................................................................................34 5.4. FINANCIAL REPORT OF THE RMU AS OF 31ST JULY 2009 ....................................................................35

6.0. COMPLETING AUTOMATION OF MAKERERE UNIVERSITY LIBRARY 2008 -2011: PROGRESS

REPORT AS OF JULY 31ST, 2009 ...................................................................................................36

6.1. PROJECT DETAILS ................................................................................................................................36 6.2. PROGRESS OF ACTIVITIES OF THE FIRST YEAR OF THE LIBRARY PROJECT ................................................36 6.3. MONITORING & EVALUATION ACTIVITIES ............................................................................................37 6.4. FINANCIAL PROGRESS REPORT OF YEAR 1, AS AT JULY 31ST 2009 ....................................................... 38 6.5. TIMELINES FOR THE REMAINING ACTIVITIES OF YEAR 1 OF THE LIBRARY PROJECT..................................38

7.0. E-LEARNING: PHASE 2 NO COST EXTENSION(COMPLETION OF ACTIVITIES) AS OF 31ST

JULY 2009.......................................................................................................................................39

7.1. PROJECT DETAILS ................................................................................................................................39 7.2. NARRATIVE REPORT OF THE ACTIVITIES .............................................................................................. 39

Makerere Carnegie IDP Phase III, Yr I Midterm Progress Report Oct 1st, 08 - Jul 31st, 09 Pg|2

7.3. MONITORING AND EVALUATION ACTIVITIES..........................................................................................41 7.4. CONNECTIONS TO OTHER PROJECTS...................................................................................................... 41 7.5. E-LEARNING FINANCIAL REPORT AS OF 31ST JULY 2009 ..................................................................... 42 7.6. DETAILED FINANCIAL REPORT..............................................................................................................43

8.0. FINANCIAL REPORT OF THE PDD UNIT AS OF 31ST JULY 2009 ................................................44


1.0. Further Strengthening Research Capacity at Makerere

University

1.1. Project details

Project goal: To increase the capacity of academic staff to conduct and manage

research, and disseminate research findings

Project Coordinator: Professor E. Katunguka-Rwakishaya, Director, School of

Graduate Studies.

Strategic Objectives

1. To enable more emerging junior academics in the science based faculties at

Makerere to complete their doctorate degrees

2. To enhance a competitive multidisciplinary research grant scheme for academic

staff in the science based faculties

3. To provide funding for members of staff to attend conferences and to present

research papers

4. To enhance the research management capacity of academic staff

Project Outputs

At least 10 students awarded research grants and complete their PhDs

At least 12 research grants awarded to multidisciplinary research teams

comprising of senior and junior members of staff for mentoring

At least 10 publications arising out of the funded research accepted for

publication in referred journals and presented at international meetings

At least 100 members of academic staff trained in scholarly writing and

communication skills and Research Management.

1.2. Progress on the activity implementation:

Objective 1: To enable more emerging junior academics in the science based

faculties at Makerere to complete their doctorate degrees

Ten (10) PhD students have been awarded funds on a competitive basis for PhD

research, out of these 3 are females. The research projects are progressing well.

The PhD students signed an undertaking with the university to complete their

research in the stipulated period.


The beneficiaries of this funding are indicated below:

Name of the Candidate Male Title Amount

($)

1 Byakagaba Patrick

Fac. of Forestry and

Nature Conservation

M Phenology and Productivity of the

Shea Butter Tree (Vitellaria paradoxa

C. F. Gaertn.) along a climatic gradient

in the Parklands of Uganda

14,900

2 Clement A. Okia


Nature Conservation

M Nutritional analysis of Balanites

aegyptiaca (desert date) leaves, fruits

and oil for improved utilisation,

commercialisation and conservation

14,692

3 Tumwine Jackson,


Nature Conservation

M The Effectiveness of Labour Saving

Technologies in Mitigating the Impact

of HIV/AIDS on Food Security,

Nutrition, Health and Rural

Livelihoods of Selected Households in

Wakiso and Masaka Districts in

Uganda

15,000

4 Sewanyana Collins Paul,

Fac. of Agriculture

M Urban solid waste digestion for green

energy and agriculture � options for

wealth creation

15,000

5 Owino Abraham Yeyo,

Dept of Statistical

Methods, ISAE

M Logit Probit model for measurement

of household food security

14,570

6 Wanyama David

Fac. of Agriculture

M Efficacy of watermelon plant chemical

extracts as biological herbicides for

sustainable agriculture

15,000

7 Josephine Namuganwa

Kasolo,

Dept pf physiology,

Medicine

F The toxicity profile of Moringa

Oleifera leaves and roots

15,000

8 Sseguya Haroon,

Dept of Agric.

Extension/educ

M Impact of social capital on Food

Security in South East Uganda

14,658

9 Lynnette Kyokunda

Tumwine, Dept of

Pathology, Medicine

F Cytogenesis, outcome predictors of

non-hodgkin�s Lymphoma and

Association with HIV, EBV and HHV8

in Uganda.

4,222

10 Tumuhairwe K. Joy,

Soil Science, Fac. of

Agriculture

F Integrating farmer indigenous

knowledge of indicator plants into

scientific systems of soil quality

assessment

15,000

Total Amount 138,042

Ongoing activities:

Monitoring the progress of students� research

Conducting quarterly meetings with the awardees.


Objective 2: To enhance further the competitive research grant scheme to enable

senior academic staff in the science based faculties to conduct

research and to publish

Eleven (11) research teams have been awarded research funds through a

competitive process, out of these 7 (64%) teams are headed by females.

These researchers signed an undertaking with the university to complete their

research in the stipulated period.

The beneficiaries of this funding are indicated below:

Name of PI Gender Title Amount

requested

1 Dr. Jenipher Bisikwa,

Crop Science,

Agriculture

F Production of high value peanut-based

product from aflatoxin free groundnuts

30,000

2 Dr. Jeninah Karungi

Tumutegyereize, Fac.

of Agriculture

F Enhancing quantity and quality of

pepper (Capsicum spp.) produce

through integrated pest management

strategies in Uganda

30,000

3 Dr. C.C. Kyarisiima,

Fac. of Agriculture

F Management strategies for increased

local chicken meat production in

Uganda

30,000

4 Dr. Theodora S. Hyuha,

Dept of Agric.

Extension, Agriculture

F Assessment of the impacts of HIV/AIDS

on management, production and health

of livestock and implications for food

security

30,000

5 Prof. Kiremire Bernard,

Dept of Chemistry, Fac.

of Science

M Isolation of flavonoids from indigenous

plants and exploring their use as Food

colorants

29,840

6 Dr. Monica Karuhanga

Fac. of Agriculture

F Boosting iron and selenium content of

orange-fleshed sweet potato through

production on mineral enriched soils

30,000

7 Dr. Maudi Kamatenesi,

Faculty of science

F Integration of medical plants as

nutritional supplements in health care

delivery in Uganda

30,000

8 Dr. Grace Nakabonge,

Fac. of Forestry

F Morpho-genetic and chemical

characterisation of local shea (vitellaria

paradoxa ssp. Nilotica) varieties for

improved nutrition and household

incomes in Uganda

29,995

9 *Dr. Gerald Eilu,

Faculty of Forestry and

Dr. Esezah K. Kakudidi,

Botany, Faculty of

Science

M/F Wild plants consumed in Uganda:

Exploring the potential fro improved

rural household food security,

nutrition and incomes

46,518

10 Dr. Fred Babweteera,

Faculty of Forestry

M Improving technologies for temperate

fruit growing to enhance nutrition and

household incomes of smallholder

farmers in south western Uganda

30,000

11 Prof. Joseph Obua,

Fac. of Forestry

M Development of an improved protocol

for processing and handling of honey in

Uganda

29,756

Total 346,109


*Two research teams were merged to comprehensively address the area of wildplants in

improving livelihoods and food security. Explains the rather large grant to this project.

Ongoing activities:

Monitoring the progress of research being carried out

Conducting quarterly meetings with the researchers

Objective 3: To provide funding for members of staff to attend conferences and to

present research papers

Phase III awardees are at an early stage of their research. However, researchers who

received grants in phase II whose papers were accepted for presentation at

international conferences were approved to use this facility at attend conferences. So

far, two PhD students have benefited. That is:

Mr. Ampek Tumuhimbise � paper titled: �Heat processing affects in-vitro

bioaccessibility of beta carotene and microstructure of orange fleshed sweet

potatoes�, presented at the 3rd Foods and Nutrition Congress in Antalya, Turkey

from 22nd � 25th April 2009.

Mr. Abel Atukwase - paper titled: �Agronomic and post harvest practices

associated with fumonisin contamination of Maize produced in Uganda�,

presented at the 3rd Foods and Nutrition Congress in Antalya, Turkey from 22nd �

25th April 2009.

Four other beneficiaries of Carnegie funding will be traveling to attend and present

papers at intenational conferences as indicated below:

Hedwig Acham � paper titled: �Nutritional and Health profiles of primary school

children in rural Uganda� to be presented at an International Nutrition

Conference scheduled for 4th - 9th October, 2009 in Bangkok, Thailand.

Nakalembe Immaculate � paper titled: �comparison of the nutrient composition

of wild edible mushrooms from different agro-ecological zones of Midwestern,

Uganda� to be presented at the 5th International Medicinal Mushroom

conference in Nantong, China, 5th � 8th September 2009.

Byamukama Robert - paper titled: �Anthocyanins from selected plant species in

Uganda�, to be presented at the 13th NAPRECA Sympsium in Kinshasa, DR Congo

10th � 14th August 2009.

Namutebi Agnes � paper titled: �Darkening in open-air sun dried orange-fleshed

sweetpotato products being promoted for their high pro-vitamin A carotenoid

content� to be presented at the 15th Triennal Symposium of the Inrternational

society for tropical in Lima, Peru from November, 2nd � 7th 2009.

Objective 4: To enhance the research management capacity of senior University

academic staff

Activities carried out

Two workhops have so far been carried out. A scholarly writing and communication

skills workshop for university academic staff was conducted from January 26th � 29th

2009. This attracted 23 participants from different University academic units.


No. of Participants Gender % age

Male 12 52

Female 11 48

Total 23 100

A Research management workshop for university academic staff was conducted in April

27 - 30th 2009. The participants were mainly academic staff involved in research and

supervision of students.

No. of Participants Gender % age

Male 12 55

Female 10 45

Total 22 100

Planned activities:

One scholarly writing and communication skills workshop for University

academic staff will be conducted from August 10th � 13th 2009.

Research Management workshop to be held in November, 2009

1.3. Monitoring &Evaluation

(i) Evaluation of the 1st training in scholarly writing and communication skills

conducted from January, 26th � 29th 2009

At the end of the workshop, participants were requested to evaluate the training by

filling the questionnaire. The responses were given by expressing their opinions ticking

one of the given responses (very good �expectations surpassed�, Good �expectations

met�, Fair �expectations partially met� and Poor �expectations not met�).

These are presented below indicating the number of responses to each

criteria/question (n varied from 21-23):

Very

Good

Good Fair Poor

1 To what extent were the workshop objectives achieved? 13 8 0 0

2 What is your overall assessment of the content of the

workshop?

13 7 0 0

3 To what extent were resource persons� presentations in

this workshop relevant to the theme?

16 7 0 0

4 What is your assessment of the resource persons? 13 8 0 0

5 Did the workshop help you to improve on your journey

towards the publication process?

14 9 0 0

According to the assessment made, the workshop met the expectations of the

participants.


Important things learnt by the participants that were considered relevant to the

objectives of the workshop included the following:

1. The difference between scientific and academic (thesis) writing

2. Issues of referencing/literature review and citation especially using endnote and

data base access in the library

3. Networking was very helpful

4. Requirements and procedures of publishing

5. Use of library e-resources

6. Read widely to be able to write

7. Use of endnote software

8. Writing a research paper

9. The publication process and review of papers

10. I can now write a paper

11. I have learnt what it feels to publish

12. Learnt effective communication skills

13. Tips on scholarly writing

14. Tips on writing proposals

15. Accessing e-resources in academics and modern methods of referencing

16. Challenges in publications and solutions

Suggested areas for inclusion in future training course

1. Qualitative scholarly writing

2. Expectation by the students of the supervisors and vice-versa needed more

explanation

3. Time allocated for the training was too short need to be extended to 7 days

4. More practical for people to get the hands on experience

5. Good training for graduate students and academic staff, upscale for all graduate

students

6. Writing is a skill developed over time when determined, do not give up

7. Teaching of research methodology in Makerere University

8. Skills in defending theses and coping with the public defence

9. Skills of editing

10. How to use e-resources for publication

11. Facilitator for physical sciences would help a number of participants from these

fields

12. encouraging University community to publish in Makere-based Journals

13. Training lecturers in supervision skills

Assessment of the effectiveness of the methods used in this workshop

Method Very

Effective

Effective Fairly

effective

Not

effective

1 Presentations 15 7 0 0

2 General Discussions 9 13 0 0

3 Group Discussions 10 9 3 0

Apart from group discussions that participants felt did not have enough time, the

evaluation of the methods used for the worskshop were rated as effective.


Quality of services/facilities offered/used in the workshop

Very

Good

Good Fair Poor

1 Conference Room 14 7 1 0

2 Quality of meals 8 8 5 0

3 Availability of learning materials 6 10 2 0

4 Availability of reference materials 4 9 5 0

5 Interaction of workshop resource persons with

participants

16 5 0 0

The evaluation of services indicated the need for more reference and learning materials.

In future, facilitators will be required to provide direction to the participants to more

resources.

General comments/suggestions to improve future similar trainings

1. Facilities available at Makerere are not being utilized fully because we do not

know how to use them

2. Very good workshop which should be extended to all members of staff

3. More time for practicals

4. Include informed mentors from all disciplines

5. Informing/keeping reminding the facilitators so that they arrive in time

6. Let such workshops be regular

7. Form a network to forcefully follow up the participants

8. Increase practice time

(ii) Evaluation of the 1st training in research management conducted from, 27th �

30th, April 2009

At the end of the workshop, participants were similarly requested to evaluate the

training by filling the questionnaire. The responses were given by expressing their

opinions ticking one of the given responses (very good �expectations surpassed�, Good

�expectations met�, Fair �expectations partially met� and Poor �expectations not

met�).

These are presented below indicating the number of responses to each

criteria/question:

Very

Good

Good Fair Poor

1 To what extent were the workshop objectives achieved? 6 12 0 0

2 What is your overall assessment of the content of the

workshop?

4 12 0 0

3 To what extent were resource persons� presentations in

this workshop relevant to the theme?

10 7 0 0

4 What is your assessment of the resource persons? 11 5 1 0

5 Did the workshop help you to improve on your journey

towards research management?

9 8 0 0

Overall, the workshop met the expectations of the participants.


Important things learnt that was relevant to the objectives of the workshop

1. Logic model development

2. Online e-resources for research

3. Proposal writing

4. Research methodology

5. Functioning of doctoral committees and selection of supervisors

6. Budgeting for research dos and don�ts

7. Role of supervisor and supervisee in research process

8. Monitoring and Evaluation.

Areas to be included in future training: Possible sources of funds for graduate

students PhD and Masters

1. Brainstorm with participants on areas of research

2. Increase the number of workshop days

3. Encourage participant discussions and sharing experiences

4. Budgeting for research in faculties

5. Cross-cutting research

6. Graduate school funding for research

7. Softwares for budgeting

8. How to publish an article

9. Clearly stipulated supervisors role in the research process

10. Reconnaissance studies and their importance

11. Statistical tools using computers

12. Strategies to retain trained personnel in the university.

Assessment of the effectiveness of the methods used in this workshop

Method Very

Effective

Effective Fairly

effective

Not

effective

1 Presentations 5 9 1 0

2 General Discussions 5 7 5 0

Although, the majority indicated that the presentations were effective, there is a need to

improve the conduct of general discussions.

Quality of services/facilities offered/used in the workshop

Very

Good

Good Fair Poor

1 Conference Room 4 12 1 0

2 Quality of meals 4 7 5 1

3 Availability of learning materials 4 5 7 1

4 Availability of reference materials 0 7 8 2

5 Interaction of workshop resource persons with

participants

6 8 3 0

This workshop was held in Makerere University, Women and Gender, conference Hall.

The meeting room is large and can accommodate about 80 people. Regarding learning

materials, participants felt that they were inadequate. The future facilitators will be

required to provide/direct participants more on reference and learning materials.

General comments/suggestions made to improve future similar trainings

1. More time for some resource persons


2. More time for the workshop objectives

3. Mix senior researchers with junior researchers for mentoring and supervision

4. More academic staff brought on board by writing to deans and directors

5. Use more of discussion methods i.e. both presenters and participants should

contribute and learning materials should be provided before hand

6. Increase on the days for practice

7. Increase time for discussions

8. Allowances for participants

9. Organize when the semester is not busy e.g. at the beginning/holidays

10. Provide workshop notes after each presentation.


1.4. Financial Progress Report of the strengthening research capacity project as of July 31st 2009

Year 1 Year 1 Year 1 Year 1 Year 2 Year 3 Total

Item Budget Expenditure Committed Balance Budget Budget

102 Conferences/Meetings 49,660 32,268 19,166 -1,774 49,660 49,680 149,000

105 Office expenses 10,700 2,610 2,150 5,940 10,700 10,600 32,000

109 Scholarships/ Attachments 510,000 349,103 0 160,897 5,000 515,000

117

Coordination Other

/Support Services 11,800 9,427 6,800 -4,427 11,850 11,850 35,500

Total 582,160 393,408 28,116 160,636 72,210 77,130 731,500

Timelines for the remaining activities

Refer to the attached revised process evaluation plan


1.5. Process evaluation plan 2008 - 2011 for Further Strengthening Research Capacity project Objectives Key activities Responsible

person

Time Source of Evidence Nature of data

collection

Objective 1.

To enable junior

academics in the

science based

faculties at Makerere

to complete their

doctorate degrees

1.1 Reviewing

criteria for the

identification of

beneficiaries

1.2 Advertising the

funding

opportunity

1.3 selecting

beneficiaries

1.4 Providing

funding for their

research

1.5 Conducting

quarterly

meetings to

Monitor students

performance and

progress.

Board of Research &

Publications

Director, SGS

Board of Research &

Publications

Director, SGS

Deputy Director

( R), SGS

Done

Done

Done

Done

Every after 4 months

(1st monitoring meeting

held April 2009, 2nd

meeting slated for

September 2009)

Minutes of Board Meeting (1.1)

Revised criteria documents (1.1).

Advert on intranet and local news papers

(1.2).

Minutes of selection committee Meeting

(1.3)

List of beneficiaries (1.3)

Records of accounts, SGS (1.4).

Signed funding agreements (1.4)

Progress reports (1.5)

Record of accounts (1.5)

Questionnaire

(1.5)

Objective 2

To enhance a

competitive

multidisciplinary

research grant

scheme for academic

staff in the science

based faculties

2.1 Reviewing

criteria for the

identification of

beneficiaries

2.2 Advertising the

funding

opportunity

2.3 Selecting

beneficiaries

2.4 Providing

funding for

beneficiaries to

conduct research

Director, SGS

Director SGS

Director SGS

Deputy Director (R),

SGS staff.

Done

Done

Done

Done


Selection Criteria Documents (2.1)

Advert on intranet and local news papers

(2.2).

Minutes of selection committee Meeting

(2.3)


Records of accounts, SGS (2.4)

Signed funding agreements (2.4)


2.5 Conducting

quarterly

meetings to

monitor the

researchers

performance and

progress

2.6 Reviewing

criteria for

identifying the

winning group

for the Research

Excellence

Award

2.7 Giving out the

award

Deputy Director (R)

SGS

Board of Research &

Publications

Vice-chancellor

Every 4 months

(1st monitoring meeting

held April 2009, 2nd

meeting slated for

September 2009)

Done

September 2011

Progress reports (2.5)

Record of accounts (2.5)


Criteria documents (2.6).

Award ceremony (2.7)

Award certificate (2.7)

Questionnaire

Objective 3

To provide funding

for members of staff

to attend conferences

and to present

research papers

3.1 Developing selection

criteria for

beneficiaries

3.2 Advertising the

funding opportunity

3.3 Selecting beneficiaries

3.4 Providing funding for

beneficiaries to attend

conferences

3.5 Following up the

conference attendance

Board of Research,

SGS


SGS

SGS Board of

Research

Director, SGS


SGS

Done

Done

Continuous as

applications keep coming

in.

April 2009 � June 2011

September

2009 � July 2011


Selection criteria documents (3.1).

Adverts on the intranet and notice boards

Minutes of the meeting


Records of accounts, SGS (3.4).

Records of accounts, SGS.(3.4)

Reports (3.4)

Questionnaire

Objective 4

To enhance the

research

management capacity

of academic staff

4.1. Training staff in

research management

through three 4-day

workshops.

4.2 Evaluating the

Director, SGS &

consultants


Done in April 2009,

November 2009,

July 2010

Done in April 2009, July

Workshop reports (4.1)

Workshop Training materials.(4.1)

Evaluation material (4.2)

Questionnaire

Questionnaire


training by

questionnaires

4.3 Identifying appropriate

research database that

gives funding

opportunities and

sponsors of research

4.4 Makerere University

Subscribing to the

membership of the

Appropriate research

data bases

4.5 Informing the

academic staff about

the research data

base

4.6 Training staff in

scientific writing,

communication and

publication skills

through three 4-day

workshops.

SGS staff

Director, SGS

Director SGS

Deputy Director

Director, SGS &

consultants

2009, January 2010, July

2010

Done

On-going

On-going

Done in January 2009,

August 2009 & February

2010

Data base in place (4.3)

Membership records(4.4)

Copies of the announcements

4.6 Workshop reports

4.6 Training Workshop materials.

4.6 Evaluation instruments and results

Questionnaire


2.0. Repositioning the Gender Mainstreaming Programme in

Makerere University: Reaffirming Makerere�s

commitment to walking the talk in the next three years

2.1. Project Summary

Project Goal: To excel in mainstreaming gender in University functions and

enhance gender responsive organizational culture

Project Amount: USD 300,000

Project Duration: October 2008 - September 2011

Project Leader: Catherine Kanabahita Guma

Project Objectives

1. To reposition the Gender Mainstreaming Division in terms of location and

staffing

2. To promote and advocate for the enactment and effective implementation of

gender responsive policies at Makerere University

3. To increase gender equality among students and the realisation of more females

in student leadership at Makerere University

4. To strengthening the capacity of sentinel sites (gender focal points) to

mainstream gender in their units

5. To build the capacity of female staff to compete ably for top level positions in

academic and administrative ranks

6. To ensure a self-reliant, resourceful and sustainable GMP by undertaking

resource mobilisation, investment and sustainability activities

2.2. Activity Progress Report

Objective 1: To reposition the Gender Mainstreaming Division in terms of location

and staffing

Proposal to reposition the Gender Mainstreaming Division into a Directorate: A

stakeholders� workshop was conducted in August 2008 to discuss and modify the draft

repositioning proposal to reposition the Gender Mainstreaming Division into a

Directorate. The workshop generated a revised repositioning and constituted a task

force to finalise the proposal. The final proposal was discussed by Senate on 24th June

2009. The GMD is incorporating the comments suggested by Senate and the proposal

will be resubmitted to Senate for re-consideration.


Objective 2: To promote and advocate for the enactment and effective

implementation of gender responsive policies at Makerere University

Developing the Makerere University Gender Policy: The process of developing the

Gender Policy began in May 2008 when the GMD procured the services of a consultant

to draft the Gender Policy. The Consultant developed a gender policy framework and

data collection instruments which facilitated the consultative process among the

various University stakeholders. A Technical Working Group spearheaded the

consultative process was done in November 2008 and a report was produced. The

Consultant used the report to produce the draft policy which was presented to the

Senate Committee on Gender Mainstreaming in April 2009. Senate discussed and

approved the Gender Policy on 24th June 2009 and forwarded to Council.

Annual Review and Planning Workshop: In February 2009, the Gender

Mainstreaming Division (GMD) conducted a- two day workshop to review the progress

of the Gender Mainstreaming Programme (GMP) and the FSI and design a work plan for

Phase 3, Year 2. Workshop participants included members of the Senate Committee on

Gender Mainstreaming, FSI Sub-Committee, FSI M&E Working Group and staff of the

GMD. A work plan for 2009 was produced and is being implemented.

Annual Focus magazine: The 2009 Issue of the Focus Magazine was produced in

February 2009 and 560 copies were printed and distributed.

Meetings of the Senate Committee on Gender Mainstreaming to assess progress

monitor and evaluate: Several meetings of the Senate Committee on Gender

Mainstreaming were held to consider various items including the draft Gender Policy,

the report on the review of 1.5 Points, the proposal to reposition the Gender

mainstreaming Division into a Directorate.

Objective 3: To increase gender equality among students and the realisation of

more females in student leadership at Makerere University

The Gender Mainstreaming Student Peer Trainers participated in the

commemoration of the Women�s Day on 8th March 2009.

The new cohort of the Student Peer Trainers was recruited in March 2009. A

Training of Trainers� workshop for the new cohort was held in April 2009.

Mentoring for the outgoing Student Peer Trainers was conducted in May 2009

The Student Peer Trainers participated in the distribution of the Policy and

Regulations on Sexual Harassment


Objective 4: To strengthening the capacity of sentinel sites (gender focal points)

to mainstream gender in their units

A Gender Planning and Budgeting Manual was developed and it was discussed by the

Sentinel Site Committees. A training to support Sentinel Sites to mainstream gender in

their work plans and budgets using the Manual has been planned for 12th August 2009.

In addition, the first draft of the Gender Fact Sheets for 15 sentinel sites was presented

to the Sentinel Site representatives on 27th July 2009. Gaps in the Fact Sheets are being

filled and the final report will be discussed in August 2009.

Objective 5: To build the capacity of female staff to compete ably for top level

positions in academic and administrative ranks

Makerere University Women�s Leadership Forum was formed in September 2008. The

forum developed a strategy with initiatives to promote women�s career progression.

Women and leadership Training and Mentoring of female staff workshops will be

organized.

Objective 7: To ensure a self-reliant, resourceful and sustainable GMP by

undertaking resource mobilisation, investment and sustainability activities

Resource Mobilisation Investment and Sustainability (RIS) strategy: A RIS Account

was opened and contributions are being deposited on it

Gender Equality Award and Fundraising Dinner: The Gender Equality Award and

Fundraising Dinner were held on 28th February 2009. Prof. Livingstone Luboobi, the

Vice Chancellor of Makerere University then, hosted the Dinner at Serena Hotel,

Kampala. The event was graced by various dignitaries from government,

representatives of diplomatic missions, the private sector and civil society.

2.3. Monitoring and Evaluation

GMD used documentary analysis to assess progress of implementation and reports for

each activity were produced. The progress report is based on the process evaluation

plan.


2.4. Financial progress report

YEAR 1

Budget

Requested

from

Carnegie

Expenditure

by 31st July

2009 Balance

Staff Costs

Salaries

Fringe Benefits 8,000 8,000 0

0

Other Direct Costs 0

Conferences/Meetings 30,000 17,360 12,640

Multimedia/Publications 24,000 14,129 9,871

Equipment Purchase 0

Office Expenses (exclude rent) 14,000 2,761 11,239

Travel 14,000 2,982 11,018

Book Purchases/Subscriptions 0

Consultants 20,000 17,195 2,805

Scholarships 0

Other 0

Subtotal 0

TOTAL DIRECT COSTS 0

INDIRECT COSTS 0

GRAND TOTAL $110,000 $62,427 47,573

2.5. Time lines for the remaining activities

OBJECTIVE ACTIVITIES TIME FRAME

Resubmit repositioning proposal to Senate 16th

September

2009

1. To reposition the

Gender

Mainstreaming

Division in terms of

location and staffing Submit proposal to Quality Assurance

Committee of Council, Finance , Planning and

Development Committee of Council,

Establishment and Administration Committee

of Council and to Council

September

2009

Submit Policy to Council for approval August 2009

Produce an Annual Focus Magazine (2009

Issue)

September

2009

Hold meetings of the Senate Committee on

Gender Mainstreaming to assess progress

monitor and evaluate

August and

September

2009

2. To promote and

advocate for the

enactment and

effective

implementation of

gender responsive

policies at Makerere

University Conduct an Orientation Workshop for

2009/2010 Fresh Students

August 2009


Finalise the development of Gender Planning

and Budgeting Manual and Gender Fact Sheets

or Sentinel Sites

August 2009 4.To strengthening

the capacity of

sentinel sites

(gender focal

points) to

mainstream gender

in their units

Facilitate Sentinel Sites to use the Gender

Planning and Budgeting Manual and Fact

Sheets to develop work plans for gender

mainstreaming activities in their units

August �

September

2009

5. To build the

capacity of female

staff to compete

ably for top level

positions in

academic and

administrative

ranks

Organise a fundraising music concert December

2009


3.0. Gender & technology: Consolidating Gains In ICT

Instruction And Research Progress Report July 31, 2009

3.1. Project Summary Project amount $299 (Phase 3)

Project leader Consolata Kabonesa

Project Goal Empowered and skilled academic staff and students to transform

the teaching and learning of gender studies and research

3.2. Activity Narrative Report

Objective 1: To Strengthen and Consolidate the use of ICT in Instruction of

gender courses in three teaching units

Progress to date: We trained 23 Academic Staff in ICT Skills, had originally planned for

16 academic staff. We were able to go beyond our expectation. The staff were trained in

uploading and conducting discussion groups using Blackboard twenty three 23 courses

were uploaded. 6 members of staff used Black board � the following courses were the

most active - GAD 3205 Gender and Development Strategies for Change in Africa; GAD

2201 Research Methodology II: Ethnographic Theory and Methods; and Gender Science

and Technology. Six members of staff used discussion/chat boards (group discussions

and individualized discussions); course work; e-mailing

10 MA students were trained in ICT Skills Microsoft Word, excel, creating and

presenting power point documents, e-mailing, data analysis packages for qualitative

and quantitative data sets, accessing resources from the library, etc.

16 academic staff were scheduled to train in personalized /bio data web site design.

They suggested that this activity be postponed to July/August. The activity will be

conducted on

Enabling factors: The power and internet were generally stable � although we still experienced interruptions. Technical support to the courses enabled more staff to

implement.

Training BA students is normally at the beginning of the academic year, we started the

phase 3 in Jan 2009. Training will be conducted Aug/Sept 09 at the beginning of the

first Semester.

Actions needed: Makerere University is implementing MUELE (Makerere University E-

Learning Environment -new learning management system) for the first time.. There is

need for training of academic staff and students in the use of MUELE This activity will be

implemented in collaboration with the E-learning Center.


Objective 2: To develop and pilot two new online courses for University Wide

Students and Staff

Progress to date: Towards convening meetings on online gender course development:

The following were undertaken: A total of 7meetings/workshops have been held with

different stakeholders; One meeting was held with Education to introduce the course;

two meetings were held with Faculty of Computing and Information Technology ( to

introduce the course and discuss the course outline � their suggestions have been

incorporated in the course outline; and four (4) meetings were held with members of

Women and Gender Studies Department � (Two small meetings to review course

outlines developed by Consolata; two workshops involving all members of staff to

review the draft course outlines. The course outlines have been completed and different

academic staff are developing course content. Course materials have been downloaded

and compiled and being used to develop the course content.

Procuring equipment: This is in progress

Attending International Conferences and visit Institutions of Higher Learning:

Ruth Nsibirano received full support to attend the Behavioral Sciences Conference in

the US (January, 2009); Aramanzani Madanda received partial support to Sweden to

continue writing his dissertation on Gender and ICT (March, 2009); Veronica Nakijoba

received full support to the Human Rights Conference in South Africa (June ,2009) and

Consolata Kabonesa received full support to ICT Conference in Senegal (May 2009) and

partial support to Feminist Economics Conference in USA (June, 2009). Materials

collected from these conferences have been placed in the library for use by staff and

students. Other information has also been shared with the other members of staff

through staff meetings. This vote has increased the number of the departmental

academic staff attending international conferences. As a result the Department is

planning to hold IAFFE conference of 2013 in Uganda and meetings for this conference

have commenced.

Enabling factors

Holding meetings and workshops on weekends and towards the end of the

semester helped in the implementation. Already existing collaboration between

FCIT and DWGS helped in working together on the course outline.

Availability of research assistants to download materials facilitated the process

Awareness of the benefits from engaging in international conferences and

meetings

Action needed: Work closely with the E-learning Centre to develop e- content

Objective 3: To Conduct a follow-up study on gender and ICT in Makerere

University

Progress to date

We have designed a follow up study and research instruments reviewed ready for

piloting: the ICT audit check List; -Staff questionnaire; student questionnaire as well as

the ICT Policy Environment Instrument


Enabling factors: Existing research instruments from the previous Makerere study and

South African Study contributed to successful drafting of research instruments

Actions needed: Work closely with PHEA project particularly the gender and ICT

research to harmonize the two researches.

Monitoring and evaluation: Activities are on-going.

Connections to other projects

The project is closely linked with a Diploma course in Gender Studies. The draft of the

Diploma course was reviewed together with the introduction to Gender and ICT

courses. Combining the review sessions helped to ensure that ICTs are integrated in the

diploma course as well as keeping the expense of the reviewing the courses low. The

project is also linked to Sida research project through Madanda�s work on ICT and to

EDULINK through provision of ICT equipment to the department thus enhancing access

to ICT resources. The department works closely with the Faculty of Social Sciences,

Gender Mainstreaming Division, Faculty of Computing and Information Technology, The

E-Learning Centre (Institute of Continuing Education), School of Education and DICTS.

Programme support needed (internal)

We will need University support in running the Introduction to Gender Course � the

Course is developed for all University students. We need modalities in place of how,

when and where the students will be able to access the course and course credits/units

the student will get upon completion of the course. We need to work with Faculty Social

Sciences and Management on these modalities.

Activity Time line

Training staff how to use MUELE - August 22, 2009 ( so that they can be able to

implement for the academic year)

Training students how to use MUELE� August/September, 2009 � Although this

vote was not in the budget we will combine it with the staff training vote and the

vote for developing the new courses. � Rationale - The students will not be able

to access the new courses if they are not trained in the use of MUELE. Course

content development � Aug/Sept, 2009

Piloting research instrument � Sept 1-15, 2009

Purchase of equipment � Aug/Sept, 2009

Purchase of Office Supplies � Aug/Sept, 2009

Monitoring and Review � Sept 19, 2009


3.3. Summary Budget for Gender and Technology for Year 1 of phase III as

at July 31, 2009

Activities implemented during May and July have yet to be paid for, these including

course outline and content development, travel during the months of May and June,

research activities implemented, meetings and office stationery. These expenses add to

about $27,000. Hence the actual amount to be spent on activities of August and

September is $23,561.

Project Director: Dr. Consolata Kabonesa

Financial Officer: Mr. Ben K. Byambabazi, University Bursar

Activities Year 1

Budget

Spent by

July 31st,

2009

Committed to

be spent Aug &

Sept 2009

Conferences/Meetings/ 5,000 3,000 2,000

Multimedia/Publications 0

Equipment purchase 6,000 6000

Office expenses 10,000 4,000 6,000

Travel � Discipline Specific 15,000 8,279 6,721

Training 5,000 2,000 3,000

Develop 2 on-line courses 18,000 10,000 8,000

Extra load/overtime 7,000 3,000 4,000

Research - ICT access & use 10,000 2,000 8,000

Monitoring and Review 5,000 5,000

GRAND TOTAL 81,000 32,279 48,721


4.0. Infusion of Quality Assurance at Makerere University �

Progress Report as at 31st July 2009

Title Infusion of quality assurance at Makerere University

Project amount $376,600

Project leaders Prof. L. Tibatemwa-Ekirikubinza, DVC(AA), project director

Project goal To develop an effective and efficient system to guide quality

assurance policy implementation

4.1. Narrative report on activities

Objective 1: To support the University efforts to achieve its mission by evaluating

its academic programmes

Progress to date

We have completed the harmonisation of the B.Sc. Education degree programme. The

reviewed programme has been considered by the Academic programmes and Library

committee. The recommendations of the committee have been adhered to. The

reviewed curriculum will be implemented this academic year. Previously we focused on

the review of BSc.(FA) & MSc.(FA). But after consultations with the Dean, together with

the Head, Zoology, Agreed that all programmes in Science be reviewed as required by

Senate. A curriculum review workshop was held on 18th to 20th June, 2009 and a total

of 18 programmes were reviewed.

Enabling factors/barriers

Faculty of Science and Department of Science and Technical Education were able

to work with stakeholders from MOE, UNEB, Secondary School Teachers and

B.Sc. Education Alumni to improve the programme.

We plan to follow up with DOSATE to assess the impact of the improved

programme (have an improved) programme in place

Arising out of the Quality Assurance policy and the requirement by the National

Council for Higher Education to accredit all programmes necessitates the review

of programmes every three years or every end of cohort. There is also a

requirement by the University Council to harmonise all programmes. A draft

report has been presented and it indicates that 90% of work was done. The rest

of the work is to be completed by the beginning of the 2009/2010 academic year

Objective 2: To coordinate field attachment for students in Pilot Units

Progress to date

We worked with the Dean, Faculty of Law, Head of Zoology to initiate field attachment.

Field attachment sites and field attachment coordinators were identified. (A list of the

sites where students were posted is available)

Selection of students: 20 students were selected from the Faculty of Law based on merit

(CGPA of 3.6 and above)boned on merit based on CGPA and grading of essay, role of a

lawyer, field, attachment, co-curricular activities.


In the Zoology Department, all (20) students of BSc. FA were selected and 14 B.Sc.

students who had a record of good performance were selected. (A mini report on FA for

Zoology students is available. We are yet to receive reports from students, academic and

field supervisors

Enabling factor: Field attachment is now a senate requirement for all undergraduate

programmes

Barrier: There is limited number of resources for implementation of the senate Field

Attachment Policy. In addition, identification of Field attachment sites is difficult

because most firms do not see benefit in taking on students for attachment. There is

also competition for FA sites.

Objective 3: To enhance pedagogical skills of lecturers so as to improve teaching

and learning in 2 Faculties

Progress to date

A total of 43 members of staff were trained in Pedagogy from 11th to 14th February.

Focused on newly recruited staff from MTSIFA, IACE, Law, Arts, Social Sciences,

Technology, FEMA, Vet Med. we have also under a different arrangement ,trained 44

members of staff from the College of Health Sciences from 21st to 24th July, 2009

Enabling factor: Pedagogy training is one of the arrangements to induct new members

of staff in order to provide them with skills to deliver knowledge. So the programme is

popular especially among the newly recruited members of staff.

Action on the recommendations of participants: Follow up on performance of

participants to assess the impact of training and mobilize funds to train more staff in

pedagogy.

Objective 4: To trace whether graduates attained the necessary skills and

attitudes that are valued by employers

Progress to date

Are working with consultants who have carried out tracer studies before actual work is

due to begin in September, 2009 or earlier

Challenge: It has taken considerable time to identify consultants who are familiar with

tracer studies and who are ready to work but we are currently in the process of

formalizing details of contract

Objective 5: to evaluate teaching and learning

Progress to date: This activity is currently under halt by Carnegie. However we have

revised the report on evaluation of teaching by students of Faculty of Law and Science

and have developed new tools as recommended by the Task Force on Evaluation of

Teaching & Learning

Challenge: Delays in acquisition of the revised Evaluation report. We are going to

submit revised report and new tools to Carnegie for consideration and then seek

approval from Carnegie to carry out evaluation of teaching and learning by students

next semester.


4.2. Monitoring and Evaluation Activities

We are using the logic model and the implementation plan to monitor the progress of

the project. We are also applying the National Council for Higher Education and

University Quality Assurance Policy standards to review curricula. Field attachment is

coordinated based on Senate guidelines.

4.3. Connections to other Projects

We are currently engaged in the Afriq�Units Project sponsored by EU through

EDULINK. This is a collaborative project involving the University of Mzumbe, Moi

University, University of Alicante, Spain and Makerere University. The specific objective

of the project is to develop sustainable quality culture and build capacity in internal

quality assurance in East African Universities. We are currently engaged in the piloting

of the EFQM model in the HRD and the Academic Registrar�s Dept. Makerere University

also participated in the IUCEA/DAAD external peer review programme. The Bachelor of

Science in Agriculture degree programme served as the pilot for the external evaluation.

A report is out and we are studying the recommendation therein for purposes of

developing the improvement plan. Also engaged in QA project under the sponsorship of

I@mak and a total 113 persons have been trained in Pedagogy. I@mak has also

contributed towards the review of the B.Sc. Electrical Engineering and B.Sc.

Telecommunication

4.4. Programme Support Needed (Internal)

Quality Assurance is a cross cutting feature in the current University Strategic Plan.

Provision of resources to build a quality culture among students and staff is a key factor

in the implementation of the Quality Assurance policy.


4.5. Financial status of the Carnegie Quality Assurance project as at 31st

July 09

CO

DE

KP

MG

CODE

Treasury CODE YR 1 EXP BAL Comment

10 211101 101 Salaries -9,328 -9,328

Subtotal 0 -9,328 -9,328

Other Direct Costs

30 227002 107 Travel 4,500 4,500 Committed

40 221002 102 Conferences/Meetings 17,500 42,978 -25,478

50 221001 103 Multimedia/Publications 0

60 211103 113 M & E 0

60 211103 116 Coordination 0

70 231007 104 Equipment purchase 28,500 28,500 committed

70 224002 105 Office expenses 8,000 3,150 4,850

70 224002 106 Material Production

70 108 Tracer Studies

70 221003 110 Training

70 224002 111 Dev't online courses

70 114 Review programs

70 221007 115 Books

70 224002 117 Other /Support Services 20,000 4,950 15,050 Committed

80 282103 109 Scholarships/Attachment 25,600 20,803 4,797 Committed

80 282103 112 Research

Subtotal 104,100 71,881 32,219

Total Direct Costs 104,100 62,553 22,891

20 225001 118 Consultants/contracts 50,000 50,000

GRAND TOTAL 154,100 62,553 72,891

4.6. Financial Narrative Report

Salaries: The proposal document indicates that there would no budget line for the

salary item for the first year of Phase III because it was assumed that Phase III, first year

would overlap with the last year of Phase II. Budget for salary then would have meant

double budgeting for that item. However the situation changed and Phase II ended

before Phase III was approved. Since there is active implementation of activities,

payment has been effected to cover salaries for full time staff and facilitation of staff

who work on the project beyond the normal working hours. Thus the expenditure of

$9,329. There is also pending payment under this item of $8,100 under this item

Consultants: Consultants have been identified to undertake tracer studies. This activity

is scheduled to begin in September 2009. A total of $30,000 is earmarked for this item.

Technical persons were assigned to design a new tool for the evaluation of teaching and

learning. US$3,000 has been committed to this item. The balance of $17,000 will be

used to cover evaluation of teaching and learning.


Conferences/Meetings: Newly recruited members of staff from Faculties of Arts, Vet.

Medicine, Social Sciences, Science were trained in Pedagogy in February, 2009. A total

of 43 persons were trained. Based on the guidelines provided in the QA Policy and the

requirement by National Council for Higher Education, Council instructed academic

units to review curriculum to check for duplication of courses, content, cost

effectiveness, physical resources etc. Faculty of Science is one of the units that were

required by the National Regulatory Body to review programmes before confirmation of

accreditation, but the Faculty had no funds to carry out the reviews. Project funds were

used to review 18 programmes offered by the Faculty of Science. Project funds were

also used to facilitate the last stage of the review of the B.Sc. Education programme. The

University was experiencing problems with the programme, Faculty of Science, School

of Education and the students were not in agreement with the structure of the

programme and the curriculum load. A number of workshops and meetings were held

and facilitated by the University and I@mak. Project funds were used to facilitate the

workshop that analyzed the materials produced in earlier workshops in order to come

up with a new B.Sc. Educ Programme. These activities were mandatory, thus the

expenditure extended to year II of the budget for this activity. A total of US$42,978 has

been spent on this item

Office expenses: A total of US$675 has been spent on consumables including transport,

airtime etc to facilitate work in the Project Office. US$2,475 has also been committed

for purchase of stationery

Equipment: US$28,500 will be used to top up the payment for the purchase of an

optical scanner machine which will be used to analyse data on evaluation of teaching

and learning. The balance of the funds will be provided under the Afriq�Units Quality

Assurance project sponsored by EDULINK through the European Union.

Scholarship/Attachment: US$20,803 has so far been spent to facilitate field

attachment for 20 students in the Faculty of Law and 44 students of BSc. (Fisheries &

Aquaculture) and BSc.

mailto:I@mak.


4.7. Timelines of remaining activities of the Quality Assurance project Aug

2009

Sept

2009

Oct

2009

Nov

2009

Dec

2009

Jan

2010

Feb

2010

Mar

2010

Apr

2010

May2010 June

2010

July Aug

Submission of report on Reviewed Curricula to

Senate. Finalization of Review of MSc(FA)

Evaluation of the Impact of Pedagogical Training

Analysis of the Impact of Field Attachment

Submission of Field Attachment Reports to

Academic Units and Senate

Evaluation of Teaching & Learning of Students

Trace whether graduates attained the necessary

knowledge skills that are valued by employers


5.0. Development of Resource Mobilization at Makerere

University progress Report as of 31st July 2009

5.1. Project details

Name of Project: Development of Resource Mobilization at Makerere

University

Duration: Three Years (October, 2008 � September 2011)

Carnegie funding provided for this project (in dollars) $ 219 540

Project Leaders Mr. Godfrey Kagoro �Project Coordinator

Mr. Ben Byambabazi University Bursar

Project Goal: To develop and enhance the capacity of the University in

Resource Mobilisation.

5.2. Activity Progress Report

Objective 1: To formulate and document rules and regulations that will govern the

University�s fundraising practices.

Main Activities

Drafting and developing a Resource Mobilisation Advisory Board

Drafting and developing a University Resource Mobilisation Policy

Drafting and developing the University Resource Mobilisation strategy/plan

Progress to date

The drafting of the Resource Mobilisation Advisory Board was completed and changes

suggested by management were incorporated. The Council was not able to complete the

agenda on their last meeting but have promised us to handle the matter at their next

sitting. (Appendix 1 for the Board)

The Resource Mobilization Policy for the University was completed and management

approved it in March 2009. It awaits the final approval of Council at its next sitting with

the rest of the RMU policy documents. (Appendix 2)

A Resource Mobilization Strategy/Plan based on the approval of the University�s

Strategic Plan is ready. There was a delay to compute the financial implications of the

plan by some units. The RMU plan will be discussed Tuesday 11 August in Management.

But some aspects of the plan are already being implemented. (Appendix 3)

Objective 2: To build capacity of the different levels of the University staff in

fundraising

Activities

Five training workshops are scheduled to be conducted ( 1st week of September

2009) by a consultant to train senior members of University staff.


Undertake 2 week internship for each of the RMU staff to benchmark best

fundraising practices of institutions with advanced fundraising procedures.

(invitations received from the Kenya Association of Professional Fundraisers)

Short-term training in Grant/Proposal writing for RMU staff at ESAMI in Arusha

(Sept/Nov 2009). Confirmation of registration has been delayed by changes in

the institutions programs.

Progress to date

Delays in approval of the policy and strategy delayed the training. Nevertheless, a local

Consultant has been identified and the procurement process is in place awaiting

approval by the Procurement Department Unit. The trainings are slated for end of

August and early September.

Internships for RMU staff have not yet been concluded. The available institution with

viable internships is located in USA which would contradict the funding regulations. The

unit is identifying other potential training opportunities for the RMU staff.

RMU staff have been invited to attend a CASE conference in Ghana early October 2009.

Objective 3: To develop and implement an Alumni Relations Strategy for the

University

Activities

Drafting of the Alumni Relations Strategy

Creating a network and cultivation program for alumni.

Continuous updating of the alumni database

Regular publication of an alumni magazine.

Engage current students in pre-alumni activities

Progress to date

An Alumni Strategy has been drafted with strategies for implementation earmarked.

Networking Program for alumni. RMU is now linked to a number of professional bodies

whose membership is mainly Makerere Alumni. The Uganda law Society has agreed to

have our registration link on their website. RMU is in partnership with the Secretariat of

this society to enable us use their mailing system to reach to their members who are our

alumni. The Uganda Engineers Association has also agreed to partner with us in

identification of our alumni.

The staff of RMU joined various Rotary Clubs and are under a vetting process for

membership to Kampala Club (membership takes three months probation).

RMU is organising a grand reunion scheduled for 21st or 28th November 2009 in

collaboration with the Convocation. The Chief guest Hon Benjamin Mkapa (former

President of Tanzania) has confirmed his acceptance to be guest of honour.

Through our appointed volunteers, the alumni in Kigali are organising a Dinner- Dance

for Makerere University Alumni in Rwanda. It is scheduled for December 2009.

We have continued to produce and sell alumni memorabilia (T shirts, badges, cufflinks,

pens and key holders). We have partnered with the University Bookshop to act as out


outlet. Alumni stickers and tyre covers have also been procured for distribution to

alumni. We believe this will give us more publicity.

Alumni database; the database continues to grow at an average of 200 new records per

month. Migration of data didn�t go smoothly as we had hoped. The formant we

originally captured was difficult to wholly migrate. As such, some of the data had to be

re-entered.

The online registration has delayed because it required data from the Academic

Registrar�s department to verify those that fill on line. We are working with AR to have

it in a soft copy. We now have 1970-1980; 2003-2009. We are using graduation

booklets to reconstitute 1981-2002. The process is expected to be completed by end of

August 2009. The new system allows self-registration of alumni, including limited

editing of their records like address etc.

The next issue of the Alumni Magazine has been completed and is in print at the New

Vision Printing and Publishing House. An e-version of the same will be posted on the

website as soon as the print version is delivered.

Objective 4: To Develop and Implement a Prospect Search System for the

University

Activities

Management of a prospect tracking system

Regular contacts/visits to key prospects.

Active participation in social/ cultural associations. (Rotary, Lions, British

Council etc).

Progress to date

A tracking system has been designed to help track prospects. The identified prospects�

information is regularly updated using information from newspapers, magazines etc

and through informal sources like functions attended by the Deputy Director and

Prospect Research Officer. The focus of information gathering is on aspects of

philanthropic potential and interest in the progress of Makerere University.

Cultivation of prospects is ongoing. So far, 13 prospects are at different levels of

prospect management/cultivation. These include the following Mr. Charles Mbire

(Chairman,MTN), Prof. James Mulwana (Chairman, Private Sector Foundation), Prof.

Tumusime-Mutebile (Governor, BOU), Prince Kassim Nakibinge

(ExecutiveDirector,Africa Tropical Bank), Nnabagereka Sylvia Nagginda (Queen of

Buganda), Arkwright Housing Estate, Italian Cooperation, Broadband (u) Ltd., Orange

Uganda Ltd, Stanbic Bank and Standard Chartered Bank, United Bank of Africa and

Kenya Commercial Bank Ltd.

The Prospects Research Officer has joined the Rotary Club for closer personalised

interactions and is a member of the British Council. This membership is aimed at

increasing interaction with prospective individuals and development partners.


Objective 5: To increase sources of funding for Makerere University

Activities

Organizing fundraising campaigns (networking, special events).

Writing proposals.

Networking, Special events.

Progress

The Department of Music Dance and Drama was prioritized by the RMU for resource

mobilization and development. A series of preparatory meetings have been taking place

and a retreat to draft the Case for Support and a comprehensive proposal is starting

today (7/08/09).

The Case for Support for the Library project is awaiting architectural drawings to

enhance its visibility and impact to the prospective donors. Meanwhile, two of the

prospects in category �A� of our list have been overtly responsive to our solicitation

drive.

A concept note for MDD department has been developed and is being upgraded into a

proposal for the development of a centre for Performing Arts.

RMU continues to participate in fundraising initiatives by various University units.

A Golf Tournament is scheduled for the first week of September 2009.

5.3. Monitoring & Evaluation

The development of various policy documents and strategies did not require tools for

the valuation process. The output indicator for the period under review are the various

policy documents developed. These are available for verification.

The developed information system produces regular and dynamic reports on records in

the pros


5.4. Financial Report of the RMU as of 31st July 2009

CODE CODE CODE Resource Mobilisaition

YR 1 EXP BAL

KPMG Treasury Staff Costs

10 211101 101 Salaries 14,400 7,560 6,840

0

Subtotal 14,400 7,560 6,840

0

Other Direct Costs 0

30 227002 107 Travel 12,150 12,150

40 221002 102 Conferences/Meetings 6,800 12,537 -5,737

50 221001 103 Multimedia/Publications 6,650 6,650

60 211103 113 M & E 0

60 211103 116 Cordination 0

70 231007 104 Equipment purchase 2,500 2,500

70 224002 105 Office expenses 10,300 10,300

70 224002 106 Material Production 0

70 108 Tracer Studies 0

70 221003 110 Training 0

70 224002 111 Dev't online cources 0

70 114 Review programs 0

70 221007 115 Books 1,240 173 1,067

70 224002 117 Other /Support Services 23,000 17,675 5,325

80 282103 109 Scholarships/Attachments 0

80 282103 112 Research 0

Subtotal 62,640 30,385 32,255

0

Total Direct Costs 77,040 37,945 39,095

20 225001 118 Consultants/contracts 25,000 25,000

0

GRAND TOTAL 102,040 37,945 64,095


6.0. Completing Automation of Makerere University Library

2008 -2011: Progress Report as of July 31st, 2009

6.1. Project details Project amount $1 million. The 1st year project amount is $ 530,000

Project leader(s) Dr Maria Musoke

Project Goal To make a significant contribution to equitable improvement of

the academic standards of MU through enhanced library

automation

6.2. Progress of activities of the first year of the Library project

Objective 1: To fully implement all the Virtua modules in the Main Library

Progress to date: Recruitment of Information Processing Assistants: Initially four

Information Processing Assistants were recruited in February 2008 to validate the

archives. The rest will be recruited in year II for data entry.

Stocktaking of Archives: 1,907 files of archives have been validated and sorted. These

comprise of Makerere Univ. records (939), Church Missionary Society documents (466),

Uganda Protectorate Government (139), Buganda/Kabaka Government (485) and

records of individual personalities (17). Bibliographic information of these records has

been captured and will be entered in the Library system- Archival module in the second

year of the project. Work on the rare collection will start August 2009

Redesigning of the OPAC: This included activating of links e.g the Government

Publications link, the music scores link, maps link and the OPAC site is now in Makerere

University colours.

Programming of student cards for identification on the self check machines : will

commence in September 2009.

Renewal of Virtua licenses : This is done annually and will commence in August 2009 .

The Virtua upgrade was done and is running on Virtua 48.1.10. This came with the

archival sub module and enhanced features e.g. The wrong account balance was

appearing in the Patron Account screen in the iPortal. This has been fixed in Virtua

48.1.10.

Recruitment of Information Processing Assistants: Initially four Information Processing

Assistants were recruited in February 2008 to validate the archives. The rest will be

recruited in year II for data entry.

Stocktaking of Archives: 1,907 files of archives have been validated and sorted. These

comprise of Makerere Univ. records (939), Church Missionary Society documents (466),

Uganda Protectorate Government (139), Buganda/Kabaka Government (485) and

records of individual personalities (17). Bibliographic information of these records has

been captured and will be entered in the Library system- Archival module in the second

year of the project. Work on the rare collection will start August 2009


Redesigning of the OPAC: This included activating of links e.g the Government

Publications link, the music scores link, maps link and the OPAC site is now in Makerere

University colours.

Programming of student cards for identification on the self check machines: will

commence in September 2009.

Renewal of Virtua licenses: This is done annually and will commence in August 2009.

The Virtua upgrade was done and is running on Virtua 48.1.10. This came with the

archival sub module and enhanced features e.g. The wrong account balance was

appearing in the Patron Account screen in the iPortal. This has been fixed in Virtua

48.1.10

Enabling /disabling factors: Designation of one librarian as an archivist trainee has

streamlined the process, skilled staff, Interdependence of the library system on other

systems, A signed a contract with VTL (S Virtua vendor). However two of the recruited

information processing assistants left before the job could be done.

Objective 2: To increase access to online resources for library users

Progress to date: Materials were developed for training. These include the guide to

OPAC and ELIN. Training has been undertaken under Sida/SAREC and School of

Graduate Studies funded by Carnegie.

Enabling factor: Dedicated staff

Objective 3: To increase ICT infrastructure in the Main for library automation

Progress to date: Setting up of the Research commons: this is expected to start in

August as the tender awaits signing. The solicitor general approval for spending of over

shs 50m has been granted. A letter requesting to bring forward the purchase of access

controls doors to the first year was sent to CARNEGIE. Designing, procuring and

installing the LAN will be done when the partitioning of the research commons is

completed. Procuring and installing of computers and accessories as well as

Procurement of 2 LCDs, Multimedia equipment, servers UPSES will all start in August

2009.

Disabling factors: The process of awarding the contract for partitioning and furnishing

the research commons has delayed all the activities under this object

6.3. Monitoring & Evaluation Activities Statistical reports of the stock taking exercise of archives and Virtua system reports of

the Usage of the OPAC are taken monthly


6.4. Financial progress report of Year 1, as at July 31st 2009

Applying Organization: Makerere University Library

Project Title: Completing Automation of Makerere University Library

Project Director: Dr. Maria G. N. Musoke

Financial Officer/Title: Mr. Ben Byambabazi

YEAR 1

Budget

Requested

from Carnegie

Expenditure by 31st

July 2009 Balance

Staff Costs

Salaries $7,402 $7,402 $0

Fringe Benefits

$7,402 $7,402 $0 $7,402

Other Direct Costs

Conferences/Meetings $900 $900 $0 $900

Multimedia/Publications

Equipment Purchase $406,135 $406,135 $18,229.3 $ 387,905.7

Office Expenses (exclude

rent) $8,500 $8,500 $0 $8,500

Travel

Book

Purchases/Subscriptions

Consultants $30,000 $30,000 $4,522.14 $25,477.86

Scholarships

Other

Subtotal $452,937 $452,937 $22,751.44 $430,185.56

TOTAL DIRECT COSTS $452,937 $22,751.44 $430,185.56

INDIRECT COSTS

GRAND TOTAL $452,937 $452,937 $22,751.44 $430,185.56

6.5. Timelines for the remaining activities of year 1 of the library project

Main / priority activities Year I Budget ($)

Procurement of HARDWARE

i. 150 computers and accessories Aug-Oct 2009 120,068

ii. 3 Central UPSes �� 15,000

iii. 4 Servers (2 SunFire servers, 1 for e-books archiving

& 1 Back-up)

��

42,000

iv. 20 sun ray terminals

v. 2 LCDs Aug-Oct 2009 7,000

vi. Multimedia equipment Aug-Oct 2009 17,000

SOFTWARE

i. Virtua ILS license for 50 users August 2009

ii. Virtua upgrades

iii. Virtua server upgrade Dec � Feb 2009 30,000

ii. 19 Access-control doors October 2009 22,825

Expand LAN to cover Main Library October 2009 30,000

Programming patron smart cards; re-designing OPAC September 09


7.0. E-Learning: Phase 2 No Cost Extension(Completion of

Activities) as of 31st July 2009

7.1. Project details Project Amount US 76,251. This money was approved for release at the in the 2nd

week of February 2009

Project Leader(S) Tito O.OKUMU

Project Goal Completion of activities which were pending under phase 2 after

the transfer of the project from DICTS to IACE

Specific deliverables of the No extension of e-learning under IACE were:

(1). Undertake a comprehensive audit of all the e-resources needed to support e-

learning

(2). Analyse the Learning Management Systems (LMS) in order to make selection

on one LMS

(3). Migrate all current e-learning content to the chosen LMS.

(4). Audit training interventions that are currently being provided around the use

of technology in education.

(5). Finalize criteria and methodology for determining the sequence of priorities

for creation of e-learning materials for courses at the University,

(6). Roll out a comprehensive training program for the University.

(7). To set up an approved organizational structure for the implementation of the

e-learning

7.2. Narrative Report of the Activities

Intervention 1: Complete analysis of current Learning Management Systems

(LMS) in order to make a final selection on which LMS will be used to

support e-learning at Makerere University

Progress to date: This analysis was done on the various LMS which were being used by

the University. An Open Source software Moodle LMS was chosen on 20th February

2009. It has been customized for Makerere University usage. The URL is

(http://muele.mak.ac.ug) and the generic name for it is MUELE (Makerere University

ELearning Environment). It has the capacity to host data, podcasts, vodcasts, eportfolios

etc. Makerere University has been able to provide funds for requisition of a Computer

server capable of storing all the data which is likely to be generated by the users.

There was a Training of Trainers (TOT) undertaken in April 2009 by M/S CentreTrain

of South Africa. Forty participants from the academic and the technical aspects

undertook the training lasting a week.

Action needed: Enabling policy from the University required. In addition an official

launch and adequate publicity are required.


Intervention 2: Based on findings of action item 1, implement a strategy to

establish a stable LMS, migrate all current e-learning content to that LMS,

and provide training on its use to all academics currently involved in e-

learning

Progress to date: Content of the previous LMS was done except for those in TUSK

currently being used at the School of Public Health. Training is currently being

undertaken and so far College Of Health Sciences, Institute of Statistics and Applied

Economics, East African School of Library and Information Sciences, Institute of Adult

and Continuing Education, Faculty of Science, Departments of Women and Gender

Studies and that of Food Science & Technology staff have been trained.

Enabling factors: Migration of content has been undertaken from Blackboard and KEWL

through contracts.

Action needed: Prevailing over the School of Public Health to have a common VLE for the

entire University. Parallel activities going on during the long vacation has stifled the

smooth training programs for most of the Units although there is the will.

Intervention 3: Complete a gender audit of training interventions that have been

or are currently being provided around use of technology in education, in

order to determine gaps and to plan for the construction of a

comprehensive suite of professional development support strategies to

meet the training and support needs identified for e-learning at Makerere

University

Progress to date: Concept Paper was developed but part study had been conducted

under Gender & ICT. This study will be incorporated under PHEA

Enabling factors: Being undertaken under different program

Intervention 4: Develop a methodology for determining the sequence of priorities

for creation of e-learning materials for courses at the University, and apply

this methodology to establish a preliminary list of courses for conversion,

accompanied with timeframes for implementation

Progress to date: This is expected to follow when the gender audit has been done.

Enabling factors: Being undertaken under different programs and has been

incorporated under the Partnership for Higher Education in Africa (PHEA).

There is need to encourage incremental adoption of E-Learning in Makerere

University.

Intervention 5: Undertake an audit of all relevant IT systems (RMACS, ENLIN,

Email and student record-keeping) in order to analyse strengths and

weaknesses, as well as requirements to make all systems more user-

friendly and accessible (with access to be determined by clear policies) and

to function within an integrated ICT architecture


Progress to date: DICTS is still identifying the systems set up. A report is expected to be

incorporated in the ICT Strategic Plan for the next phase 2010 � 2014.

Intervention 6: Review and engender all existing policies in an effort to determine

the extent to which they currently support effective use of educational

technology, and recommend changes as appropriate based on review

Progress to date: There is administrative reforms process going on. However, Gender

Main Streaming Department has been requested to assist in availing

documentation which has been handled. The reform is being funded under SIDA

program and it is ongoing.

Intervention 7: Define ICT needs for outlying Makerere Centres

Progress to date: It is being undertaking by IACE, the party is in the field gathering

data. Preliminary report is expected at the end of August 2009.

Enabling factors: Other units have been brought on board. Research is on going

Intervention 8: To engender the University Curricula

Progress to date: There is a Committee which has been set up. It is a 9 member

committee and exploring ways of doing so.

Enabling factors: The department of Women & Gender Studies under Dr Florence

Muhanguzi is heading it

Intervention 9: To develop tools for quality assurance

Progress to date: There is an 8 member Committee which has been set up.

Enabling factors: The Directorate of Quality Assurance has nominated members to this

Committee

Action needed: The Unit would be benefit more if more input can be sourced through a

workshop towards the end of the month. The three areas which need to be

expanded in scope include; Gender mainstreaming, Quality Assurance &

Pedagogy

7.3. Monitoring and evaluation activities

Most of our activities are on-going and the issue of monitoring and evaluation is in-built.

There is a Monitoring and Evaluation Officer attached to the project from PDD.

7.4. Connections to other projects The E-learning unit t is actively participating in the activities of Gender.


7.5. E-learning Financial Report as of 31st July 2009

Narrative Amount Amount

utilised

Committe

d

Balance Comment

1

Consultants/

technical

assistance

17,151 15,151 2,000 - For developing GMT,

Q/A

2

Training/confere

nces/workshops

38,400 28,790 9,610 - On Going activity

3

Travel 5,700 2,528 3,172 - The money was used for

LCD projector &

Printing, Balance to be

used for w/shop on GMT

4

Identifying

Institutional

Priorities

4,000 3,655 345 - There is report which

was incorporated under

ETS Plan

5

Manuals 11,000 11,000 - Under preparation

6

Research on the

Outlying Centres

12,700 - On going research

7

Workshop on

Pedagogy

3,500 - Under preparation

TOTALS 76,251 50,124 26,127 -

Consultants/ technical assistance: There were 3 Learning Management Systems

(LMS) which needed to be synchronized by the end of the academic year into one.

Proponents and opponents to individual LMS made their contributions.

Managing change required strategy, commitment and resources. The budget was

planned in that perspective.

There were several activities involving migrating of courses from the old LMSs to the

new one.

Technical assistance was sought to help those who had been using the adopted LMS.

A Committee to develop tools for quality assurance has been set up and it is

discussing modalities of doing so and setting benchmarks.

Another Committee to develop gender mainstreaming tools in conjunction with the

mandated Department is also in place.

Implication is that the above monies are all committed

Training/conferences/workshops: Training is still being undertaken and there are

several units which have to be trained. This money is committed

Multimedia/Publications: Expenses for production & dissemination of

multimedia publications (e.g., printed material, video, cd-rom, & internet): The

manual has been developed; it is expected to be printed

Travel narrative: This money was instead budgeted for producing material for 1st Year

and for LCD projector.


7.6. Detailed financial report Narrative Amount Amount

utilised

Balance Comment

1 Consultants/ technical assistance

Contractor to help expedite the

transition from Blackboard to New

LMS

3690 3690 Utilised

Complete Installation of the LMS 4000 1500

+2500

Committed

Auditing of content in the 3 LMS 2000 1900 Committed

Migration of content from 3 LMS 6000 1200*5 1900 Committed

Tools for Quality Assurance 1000 1000 Committed

Tools for Gender mainstreaming 1000 1000 Committed

2 Institutional Priorities

Workshop 1 2000 1950 50 Utilised

Workshop 2 1705 1705 245 Utilised

3 Training/conferences/workshops

3690 Training & consultant fee Training of Trainers

7500 TOT undertaken

Agriculture 1,000

Technology 1,000

Veterinary Medicine 1,000

Faculty of Forestry 1000

MUINER 1000

FEMA 2000

Law 1000

Arts 1000

College of Health Sciences 600

ISAE 1000

EASLIS 1200

IACE 1500

WGS 1600

Food Science & Technology 1000

This training is going on

throughout the

University

SCIENCE 1000

5 Research 12700 Committed

Workshop for QA/GM/ Pedagogy 3500 Committed

6 Supply of LCD Projector 1566 1566 Utilised

Fliers 1000 1000 Utilised

7 Manuals 8000 5000 The bulk of manuals are

being prepared

TOTAL 76,251


8.0. Financial report of the PDD unit as of 31st July 2009

CODE CODE CODE

Planning &

Development

YR 1 BAL

KPMG Treasury Staff Costs

10 211101 101 Salaries 0

Subtotal 0 0 0

Other Direct Costs

30 227002 107 Travel

40 221002 102 Conferences/Meetings 936 936

50 221001 103 Multimedia/Publications 0

60 211103 113 M & E 12,600 3,840 8,760

60 211103 116 Cordination 10,320 10,320 0

70 231007 104 Equipment purchase 0

70 224002 105 Office expenses 3,321 1,155 2,166

70 224002 106 Material Production 0

70 108 Tracer Studies 0

70 221003 110 Training 0

70 224002 111 Dev't online cources 0

70 114 Review programs 0

70 221007 115 Books 0

70 224002 117 Other /Support Services 21,600 21,600 0

80 282103 109 Scholarships/Attachments 0

80 282103 112 Research 0

Subtotal 48,777 36,915 11,862

0

Total Direct Costs 0

20 225001 118 Consultants/contracts 0

0

GRAND TOTAL 48,777 36,915 11,862

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