Post on 01-Apr-2015
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WILLKOMMEN!!!
Vielen Dank, dass sie so viel - es
ist eine große Ehre für mich, hier
sprechen werden im Humboldt
heute
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WHO ARE YOU
• Name• Where are you from? Then and Now?• Your Involvement/Role in Recreation?
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Where am I Coming from Today?
From a rural background and perspective………
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a place where…there are still some of these on the horizon
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a place where…… these still play a part in fall time rush hour traffic….
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a place where….. modern recreational facilities can be found…….(the home run fence)
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(or the soccer goal)
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A place where….. not so modern recreational facilities can be found and are
still used(the home run fence)
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(or the Soccer goal)
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You Might be from a place like this if…. (courtesy Steven B.Harper)
• YOU WENT TO PARTIES IN A PASTURE, BARN, GRAVEL PIT, OR IN THE MIDDLE OF A DIRT ROAD ,DURING YOUR TEENAGE YEARS!!!
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You Might be from a place like this if….
• YOU SAW AT LEAST ONE FRIEND PER WEEK- DRIVING A TRACTOR IN TOWN-OR BRINGING A GRAIN TRUCK TO SCHOOL
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You Might be from a place like this if….
• YOUR SCHOOL TEACHERS REMEMBER TEACHING YOUR PARENTS
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You Might be from a place like this if….
•WHEN YOU DECIDED TO GO FOR AN EXERCISE WALK-AT LEAST 5 DIFFERENT PEOPLE STOPPED THEIR VEHICLES TO GIVE YOU A RIDE!
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You Might be from a place like this if….
• YOU GIVE DIRECTIONS TO A STRANGER –NOT BY STREET NAMES BUT BY LANDMARKS…
TURN LEFT AT THE BIG RED BARN- AND GO UNTIL THE ROAD ENDS- AND THEM TURN RIGHT UNTIL YOU SEE A HERD OF HOLSTEIN COWS-THEN YOU ARE AT THE RIGHT PLACE.
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You Might be from a place like this if….
• IF YOU EVER USED THE “F” WORD…. YOUR PARENTS KNEW WITHIN AN
HOUR OF YOU SAYING IT!
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You Might be from a place like this if….
• YOU KNOW WHAT 4-H IS AND YOU COULD ACTUALLY RECITE THE 4-H PLEDGE- AND IF YOU COULD NOT- CHANCES ARE A GOOD FRIEND COULD!
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You Might be from a place like this if….
• THE CHAIRPERSON FOR THE LOCAL REC BOARD:– ALSO HAS THE KEY TO THE SCHOOL (WHERE YOU
HAVE MEETINGS) BECAUSE HE IS THE PRINCIPAL– AND HE ALSO BRINGS GREETINGS FROM THE
VILLAGE AT EVENTS- BECAUSE HE IS THE MAYOR– AND CHANCES ARE -IF THERE IS A HOT MEAL
BEING SERVED AT A RECREATIONAL EVENT- HE IS PROBABLY MARRIED TO- OR RELATED TO THE HEAD COOK!
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Near and Dear to the-
• Rural Saskatchewan Communities
• The people in the communities
• The work in recreation that these people do within the communities
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Rural Saskatchewan is…..a place where…
• The land and nature are close by -and the connection to it is valued
• No two communities are alike• Cultural and heritage diversity is evident• Pride… in what the community is… and what
they have built… still shines• Where the challenges and problems of an ever
changing population and society are very real
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What do you think?
• Regarding Recreation Services in your community……
- Take 2 minutes… …..think
- List what you think is the greatest issue or challenge(s) faced by Communities and Recreation Boards today
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Recreation Board? What is it?(SPRA Provincial Rec Board Development Project Definition)
A Recreation Board is an organized group of individual citizens , appointed by a municipal council(s)as a committee, to represent one or
more municipalities and is established in accordance with Section 81 of The Municipalities
Act to exercise managerial, operational, supervisory or advisory powers as directed by the
municipality(s) pertaining to the provision of sport, culture, and recreation services in the
municipality(s).
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Recreation Board? The Make –Up? The Type?
• A board may be established by a single municipality or in partnership with other urban and/or rural municipalities
• A board may also have “other” partners like a Regional Park Authority
• A board may have 3 members-9 members-or 15 members• A board may have local organization reps or simply members at
large from the community
• A board may have sub-committees who are responsible for specific operational aspects of service(Rink-Pool-Parks-Museums)
• A board may be advisory, or operational, or both?
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Recreation Board Evolution….
*Volunteer Boards/Committee’s have been utilized to build and manage specific services and facilities for many years in our communities. At one time many of these committee’s operated totally separate from the Village/Town Councils.
( i.e.: Rink Boards-Sports Day Committees-Comm Halls-Cemeteries-Museums-Parks)
* Approx 50-60 years ago movement by leaders of the day was made to streamline the organization of community recreation by developing umbrella groups that would represent all facets of sport, culture and recreation – namely Recreation Boards.
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Recreation Board Evolution…. *Municipal Councils were being held more accountable for the
services and assets that they owned-so development of rec boards through bylaws-provided a legal body for management and accountability(as opposed to a Rink Board who operated totally independent of council)
*It was also felt that a general Rec Board would govern and ensure the interests of all forms of recreation-not just sports or physical recreation ,but culture, and heritage as well.
*In some cases the development of a Recreation Board was a tool to “officially” involve the Rural Municipality in the delivery of recreation services-which is still a challenge with some RM’s even today
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Recreation Board Evolution…. *The year is 1950- 10 community Recreation Boards in Sask
MONEY DOES IT..........GROWTH*1955 was Saskatchewan's Golden Jubilee and large amounts of Provincial Grant
Dollars were made available to communities to build facilities-with the increase in infrastructure came a need to organize and manage these services – municipal
councils of the day did not have the time…or in some cases the interest in recreation so…Rec Boards or Committees were established.
*1960-less than 30 Recreation Boards in Saskatchewan
*1964-Recreation Boards in Saskatchewan-68
*1966 –the Provincial Youth Agency offered a series of 4 financial incentive Grants to Communities who formed Recreation Boards
ORGANIZATION BOOM ……From 1964-1969 –Saskatchewan went from 68 to 415 Rec Boards
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Recreation Board Evolution….
*1974-Lotteries hit Saskatchewan and this pushed the Rec Board Numbers to over 500
*1975-saw a Recreation Service Division Developed for Northern Saskatchewan which resulted in the development of 15 northern Rec Boards
* 1980-12 cities,134 towns,307 villages,260 RM’s,51 First Nations had Recreation Boards
*Today-there are over 770 Recreation Boards in Saskatchewan
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Recreation Board Evolution….
*Rapid rec board development –did not necessarily mean effective or efficient operations-many bylaws were “fill in the blanks” without much thought given to local needs.
*Board and Committee Development work-(like we are talking about today) is never ending- in1959 at the Provincial Recreation Conference- the main topic was “Types of Community Organization”
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Recreation Board Evolution….• As stated in the 2012 Saskatchewan Recreation Sector Policy Consultation
Discussion Paper; • Priority: More effective organization of the recreation service delivery
system• “It is evident from the community consultation process that the
recreation service delivery system in Saskatchewan requires better organization, direction, and resources in order to achieve optimal impact on human and community development”.
• Despite changes, many communities operate and manage sport, culture and recreation services today, with bylaws and boards that have not been updated to match the changing needs, priorities, and financial/human resources of the community. With community delivery systems established(aka-rec boards)- efforts to evaluate, define the roles, and improve the local organization should have been an ongoing- and a continual process. This has not happened-and has brought us to where we are today-a system in need of major review.
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Recreation Board Roles• Act as representatives of the citizens and councils they
represent• Represent the community as a whole for issues pertaining
to recreation services• Support existing community services and/or initiate
services to support community needs • Recommend and be involved in development of strategic
plans for recreation services towards overall Mission • Involved in the recruitment, training, recognition and
retention of staff and volunteers • Advise and act on potential issues requiring public
relations/ advocacy efforts
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Recreation Board Roles
• Fulfill and be aware of duties as outlined in bylaws/agreements that created the board
• Recommend and/or act on the direction, policies and procedures pertaining to the board’s outlined duties
• Work closely with Recreation Director, staff and volunteers towards efficient operations.
• Maintain communications and accountability to the Council that established and empowered the Board
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Recreation Board RolesIn Summary:
A recreation board’s roles may include the direction and management of
PEOPLE-PROGRAMS-AND-FACILITIESas pertaining to the delivery of recreational services in a community
Within the specific roles-Boards can be Advisory or Operational and in some cases a combination of both
Recreation Boards –and their roles vary greatly and are as different as the communities they represent-there are NO two identical Rec Board
Models –every community has it’s own slight differences
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Why Review ? Organization Operations
To ensure Rec Board roles and responsibilities are in fact what the
municipality wants? People, times and needs change- we MUST change as well.
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Why Review ? Organization Operations
*To ensure you operate within legal guidelines as set forth in the
Municipalities Act
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Why Review ? Organization Operations
*To ensure council, volunteers and staff know exactly what their roles and jobs are
( at times-more time spent figuring out what to do than doing the job-you will lose volunteers and staff this way)
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Why Review ? Organization Operations
*To use our Human and Financial Resources in the most efficient manner possible we need
planning ,organization, and partnerships in the management of recreational services
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Why Review ? Organization Operations
*To protect volunteers and staff by ensuring up to date paperwork…. for potential insurance
coverage reasons
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YOUR REC BOARD MIGHT NEED
AND ORGANIZATION REVIEW
…..IF…..
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Organizational Review Checklist
• Local community leaders, whether it is council members, recreation board members, administrative staff, local group representatives or a combination thereof, should take the time to go through and answer, in an honest and forthright manner, the following questions.
• The responses to the statements will assist local leaders in
determining if Recreation Board Organizational Development is needed in their municipality. Should any of the statements apply to the community Rec Board/Council, a review of operations is warranted.
• Making positive change to be efficient- requires review and re-organization.
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A Review IF…….• Check ( ) if the statement applies to the Organization _____ When recreation board or council members are asked what the role of the board is and what legal responsibilities they have, they do not know
_____No written organization Vision/Mission/Values for the recreation board exist
_____No written strategic plans as a Recreation Board exist
_____The Recreation Board does not have a financial budget
_____The Recreation Board bylaw is over 10 years old or no bylaw exists for the Board(or the bylaw cannot be located)
_____The existing recreation bylaw does not include any partnerships
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_____The Recreation Board does not have organized recreation service policies and procedures clearly written and distributed
_____When recreation Board members are asked what their personal role is on the Rec Board, they do not know
_____There are 13 seats on the Recreation Board and are only able to fill 6-7 of them
_____Recreation Board meetings are not regular and not well attended by members
_____A large percentage of the Recreation Board membership have served for over 10 years
_____There is a high turnover of volunteers on the Recreation Board
A Review IF…….
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_____The community has experienced significant population/demographic changes (immigrant workers, industry boom, school closure)
_____The Board tends not to have any involvement or interaction with other communities/ the Recreation District or recreation related agencies
_____There have been no “recent” changes or adjustments to the recreation service model in the community
_____The community has hired a Recreation Director recently
_____There are high levels of frustration with recreation board operations
_____Some Board decisions are made outside of the Board meetings
A Review IF…….
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Organizational Review Roadblocks
Attitudes”We do it that way-cuz that’s the way we have
always done it”“ We don’t care to partner or co-operate with
the next town- cuz they are just different” Local Politics
“The Hatfield's and McCoy's” feudin- long-time history
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Organizational Review Roadblocks
Generational Issues“These young people just don’t give a dam and
will run what we have built into the ground”
“I am tired of being told –it won’t work- we tried it before in 1971”
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Organizational Review Roadblocks
Hidden Agendas(Personal or Organizational)
“ If we sign a new agreement it will position our club to get more primrtime hours of usage at the
skating arena”
“ If we partner with the village next door- we can get their share of the lottery dollars and if they
want to participate they can come our way”
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Organizational Review Roadblocks
Lack of-Spirit of Co-operation“ Well- I will go to the meeting-but I will tell you right now- I am not going to like it- or agree with anything
that is said”
“Council can tell our board whatever it wants-we will just do what we feel like anyway”
“If adjournment- is Item # 8 on the Agenda-Recreation will be Item #9”
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Challenges ????????
What did you say-your challenges are: * * * * * *
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What Now and Where?
• Stand Back and take a look• Take the Organizational Review Checklist to your Board or
Council• Commit to Review and Re-organizing-followed by planning• Change can be a good thing-it can revitalize an
organization• Ask for help? Town /RM Administration or Council- SPRA
Field Staff-District Staff-SUMA-SARM.• Start the ball rolling on local re-organization- you will be
glad you did!!!
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This is how we do things in Saskatchewan…..
“MULTISE GENTIBUS VIRES”(our provincial motto)
“FROM MANY PEOPLE’S STRENGTHS”
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Thank you /Danke schön!