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कार्ाालर् महालेखाकार (लेखा.एंव हक़.) पंजाब एंड रू्टी, चंडीगढ़

प्लाट संख्या 2०, सेक्टर 17- ई , चंडीगढ़

निनवदा क्र. – 04/2019

क्र.-सी.आर.टी./ ई.पी.ए.बी.एक्स /एएमसी/ 2018-19/1423-1427 नदिाक:-13/03/2019

सेवा में

सूचि अनुसार

सीनमत निनवदा सूचिा

ई.पी.ए.बी.एक्स मशीि तथा टेलीफोि उपकरण और जंक्शि बॉक्स तथा

केबल आनद के व्यापक वानषाक रखरखाव अिुबंध (एएमसी)।

कार्ाालर् महालेखाकार (लेखा.एंव हक़.) पंजाब एंड रू्टी, चंडीगढ़ में स्थानपत ई.पी.ए.बी.एक्स मशीि

(मॉडल :- Karel DS 200 & NEC EPABX नसस्टम SL 1000) तथा टेलीफोि उपकरण और जंक्शि बॉक्स

तथा केबल आनद के व्यापक रखरखाव अिुबंध हेतु एक वषा (01/04/2019-31/03/2020) की अवनध के

नलए पानटार्ो ं / फमों से बोनलर्ां आमंनित नकए जाते हैं। आपसे अिुरोध है नक वानषाक अिुबंध /

रखरखाव के नलए अपिी दरें नदिाक 28/03/2019 समय 11.00AM तक अधोहस्ताक्षरी के समक्ष

जमा करें । प्राप्त बोनलर्ााँ उसी नदि 04.00 P.M पर खोला जाएगा।

बोली वाले नलफाफे के शीषा पर " ई.पी.ए.बी.एक्स मशीि तथा टेलीफोि उपकरण और जंक्शि

बॉक्स तथा केबल आनद के वानषाक रखरखाव हेतु बोली " शब्ो ं के साथ नलखा जािा चानहए।

बोलीदाता ई.पी.ए.बी.एक्स मशीन तथा टेलीफोन उपकरण और जंक्शन बॉक्स तथा केबल आदि के नलए अलग

अलग बोली सलंग्नक II के अिुसार दजा करें।

निधााररत समर् के बाद प्राप्त हुए बोली तथा सशता बोली को स्वीकार िही ं नकर्ा जारे्गा।

नवभाग के पास सभी र्ा नकसी भी निनवदा को नबिा कोई कारण बताए स्वीकार /अस्वीकार करिे

का अनधकार है। निर्म एंव शतों के नलए सलंग्नक I देखें तथा इसे निनवदाकताा के प्रानधकृत

हस्ताक्षरकताा द्वारा हस्ताक्षररत कर जमा करें।

-हस्ता-

उप-महालेखाकार

(प्रशासि)

Office of The Accountant General (A&E), Punjab & U.T., Chandigarh

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Plot No.-20, Sector-17E, Chandigarh

Tender no. -04/2019

No.- CRT-1/EPBAX system/AMC/2018-2019/1423-1427 Date:-13/03/2019

To

As per list

Limited Tender Notice

Subject: Comprehensive Annual Maintenance Contract for EPBAX Machine &

Telephone Instruments, Junction boxes and Cable etc. from 01-04-2019 to 31-03-2020.

This office desires to enter into Annual Maintenance Contract for EPABX

Machine Model- Karel DS 200 & NEC EPABX system SL 1000 and Telephone instruments and

junction box & Cables etc. from 01-04-2019 to 31-03-2020. Sealed quotations are invited from

reputed vendors. The Quotations should reach the undersigned on or before 11:00 AM on

28.03.2019. Quotations will open on same day at 04:00 PM.

The cover containing quotation should be super scribed as “Quotation for

Comprehensive AMC for EPBAX Machine & Telephone Instruments, Junction boxes and

Cable etc. for year 2019-20.” The Contract amount of EPBAX machine and Telephone

instruments Junction Box & Cables etc. may be mentioned in the quotation separately as

Annexure II-

Conditional quotations will not be accepted. This office reserves the right to

accept or reject any or all quotations without assigning any reason whatsoever. Please see

Annexure-I for Terms and Conditions and same should be submitted with quotation duly

accepted and signed by the vendor.

-Sd/-

Dy. Accountant General (Administration)

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Annexure –I

Terms & Conditions

1. This office does not bind itself to accept the lowest tender and reserves the right to reject

any or all the tenders received without assigning any reason whatsoever. Inadequate or

incomplete tenders in any respect or tenders not fulfilling the prescribed conditions are

liable to be rejected. Canvassing in any form by the tenderers/bidders will also result in

rejection.

2. A bid security (EMD- Earnest Money Deposit) amounting to Rs. 5,000/- (Rupees Five

thousand only.) in shape of Demand Draft must be supplied with the quotation in favour of

“Pay and Accounts Officer, Office of the Accountant General (A&E) Punjab and UT

Chandigarh.” The EMD of unsuccessful bidders will be refunded after the award of work

without any interest and EMD of successful bidder will be released only after completion

of the AMC period without any interest.

3. The AMC shall be purely comprehensive and maintenance services shall consist of

corrective maintenance of the system which includes components, includes all

hardware/software/Telephone instruments, junction box and Telephone cables etc.

4. However, detailed list of Parts and nature (Consumable/ Non-consumable) thereof to be

included or excluded under the proposed AMC shall clearly be mentioned by the

bidder/tenderer in their respective quotations.

5. All the major hardware items and other important installations shall be checked/serviced

thoroughly at least once in a month and a report thereon shall be submitted to this office.

Materials/Labours required for this purpose shall be brought by the contractor.

6. Payment shall be made at the end of every half year after rendering satisfactory services at

this end.TDS at 2% will be deducted at the time of making payment.

7. Complaints shall be attended immediately. If any complaint is not attended within time

period of 24 hrs., appropriate penalty, which shall be decided by the competent authority of

this office, per complaint beyond the stipulated time shall be imposed till the completion of

work/call closure. The vendor has to visit this office on regular basis and at least three days

in a week preferably on Monday, Wednesday and Friday.

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8. If any item (s) or part thereof is to be removed from the machine then the contractor shall

arrange (i) to deploy his labour(s) to shift the item out of this office premises (after getting

prior approval of the competent authority) (ii) to replace faulty parts or to provide suitable

standby item (s) immediately along with consumable and non-consumable relevant/spare

parts (if any).

9. If any defect(s)is(are)noticed or any complaint pending during the contract period, the levy

of compensation for any dislocation of work due to delayed rectification or any other

reason, will be decided by the competent authority of this office to enforce penalty claim

from the contractor.

10. If for any reason, the contractor is not able to attend the com plaints/problem, the job shall

be got done from some other firm or from the open market at the risk and cost of the

contractor and the expenditure incurred thereon shall be recovered from the contractor. The

recurrence of such instances in three occasions may also entail the termination of the

contract.

11. The vendor shall not sublet the whole or part of the works, except where otherwise

provided in the contract, without the prior written consent of the competent authority of

this office. Such consent, if given, shall not relieve the contractor from any liability or

obligation under the contract and he shall be responsible for the acts, defaults and neglects

of his and any of his agents' servants or workmen.

12. The contractor shall at all times during the currency of contract conform to and comply

with the regulations and bye laws of the Central Government or of this office and of all

other local authorities, the provisions contained in the various labour acts enacted by the

State Legislature and Parliament in force and the rules made there under including those

under Minimum Wages Act, Workmen Compensation Act, Provident Fund Regulation

etc., for welfare and protection of workers or for the safety of the public and other

insurance provisions.

13. The contractor shall indemnify this office against any liability for compensation due to

injury to his own workmen or to other persons inside the office premises while executing

any of the work (s) under the contract and for any damage to the property.

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14. The AMC is initially for the period of one year i.e. 01.04.2019 to 31.03.2020, which may

be subsequently extended by the competent authority subject to the satisfactory service by

the vendor.

–Sd/-

Sr. Accounts Officer (CRT)

Terms and condition from Sr. No. 1 to 14 are accepted.

Signature of firm representative with stamp

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Annexure II

A.

Name of firm

B. Address of firm

C. PAN number and

GST number (if, available)

(copy enclosed)

D. Detail of Earnest Money Deposit (EMD)

Rs. 5,000/-

E. Detail of similar works executed by the firm. a.

b.

c.

(copy enclosed)

Financial Bid.

Sr. No. Description Rate

(In figure and words both)

1.

Comprehensive AMC of EPABX Karel DS-200

system.

2. Comprehensive AMC of EPABX NEC SL-1000

system.

3. Comprehensive AMC of wiring network and

telephone instrument connected with EPABX

system at Sr. No. 1 & 2.

4. Supply and fixing of telephone cables (02/04 pair)

for new connections. (Rate per meter)

Signature of firm representative with stamp